Assistant Manager Facilities Management at Telenor Group
Telenor Group
مجموع سنوات الخبرة :14 years, 10 أشهر
oversee office operations and administrative staff members develop, review, and improve policies, systems, and procedures, to ensure the office operate smoothly and efficiently.
developing new project areas for employees and workplace.
Arranging employee social/motivational and recreational events, maintaining event calendar on organisational level, celebrations, in-house meetings. Forming and managing Women's club and activities related to the empowering of women in the workplace.
· Making all arrangements related to foreign visitors' trips to Pakistan, as per their itinerary (hotel reservations, travel, security, meals, travel within/outside city, etc).
· Handling petty cash, controlling expenses, negotiating with suppliers of services/goods for GSS, getting replenishment for petty cash.
· Assisting GSS Top Management in routine administrative tasks as and when assigned. Tasks include end-to-end arrangements for their travel, visa, pick & drop, etc.
· Handling Local Purchase of GSS in collaboration with Sourcing Department.
· Arranging training events which include location readiness, timely food availability, trainer boarding/lodging arrangements, training material readiness, and any other requirements for the training.
Arranging employee social/motivational and recreational events, celebrations, in-house meetings. Forming and managing Women's club and activities related to the empowering of women in the workplace.
• Making all arrangements related to foreign visitors' trips to Pakistan, as per their itinerary (hotel reservations, travel, security, meals, travel within/outside city, etc).
• Handling petty cash, controlling expenses, negotiating with suppliers of services/goods for GSS, getting replenishment for petty cash.
• Assisting GSS Top Management in routine administrative tasks as and when assigned. Tasks include end-to-end arrangements for their travel, visa, pick & drop, etc.
• Handling Local Purchase of GSS in collaboration with Sourcing Department.
• Arranging training events which include location readiness, timely food availability, trainer boarding/lodging arrangements, training material readiness, and any other requirements for the training
looking after to promote women empowerment at work and taking different initiates for them
• Looking after all procurement related to all branches and head office.
• Making PO, Vendor selection, review and plane orders, create requisitions for purchased items and manage the approval process.
• Review prices ad product specifications from various purchasing files as well as determine if the company has enough inventory in hand.
• Transmit and priorities approved purchase order and supporting documents to supplier.
• Besides performing basic administrative tasks (answering the phone, photocopying, mailing, filing, word processing, internet, research).
• Prepare correspondences, reports, and web research material.
• Manage the executive's schedule/Calendar.
• Schedule and attend confidential management and board / principal meetings,
• Prepare agendas, and transcribe or distribute minutes of meeting.
• Provide support wherever is required and asked by ED (Executive Director).
• Working in cross-functional team with Procurement and Administration and on special projects as assigned by the ED.
• Performing day-to-day procurement related task i.e comparative statements, PO approval, and coordination with vendor.
• Coordinating with Finance and procurement.
• Conducted monthly meeting for all coordinators and all principals with all the branches is Islamabad and resolving their queries and issues.
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Other duties include maintaining confidentiality, time management, taking minutes, travel arrangements for executives, arranging trainings, workshops and outdoor events, utility bills and handling petty cash.
• Responsible for HR Documentation & Files record,
• Travel arrangements, room reservations, receiving handling claim forms of staff and faxes,
• Flight bookings, Maintenance of CV’s, Draft correspondence, faxes, answering to E-mails.
• Provide secretarial supports to meetings and workshops.
Search and select relevant records in specified format or on the basis of general instructions for use by others in preparing reports, correspondence, technical papers Project and program plans and general reference.
Draft correspondence, faxes, memoranda, and reports on administrative matters from oral instructions, previous correspondence or other available information sources accordance with standard office procedure.
Provide Secretarial and administrative support for meetings and seminars or workshops.
Receive visitors, place and screen telephone calls, and respond to routine requests information.
Make travel arrangements, Security clearances, hotel reservations and type travel authorization forms. Performed other duties assigned by SPO (Senior Program Officer) and CTO (Chief Technical Officer).
Masters of Business Administration Majors in Marketing and Human Resource.
Post Graduate Collage Rawalpindi board Pakistan 2004 Bachelors in Arts Major: Humanités Psychologie, Urdu Littérature