Accounting Assistant
SAUDI ARABIAN PARSONS LIMITED
Total years of experience :13 years, 3 Months
Handling/Making all kinds of online payments through SAMBA online device (A/c to A/c, Local &
International transfer and various other kind of SADAD and Government Services Payments/Refund).
* Consult relevant personnel in the Bank to solve the issues regarding the payments.
* Communicate with the project staffs in regards to payment or any other issues which is identified with
our work.
* Customer satisfaction by giving quick response to their emails and do the needful to their request on
related to payment.
* Send the relevant payment advice to the respective Vendors & Employees for their reference on their
request.
* Recording of Fixed Asset Additional & disposal Form.
* Handling Accounts Receivables & Accounts Payable.
* Recording of Account Payable OCR.
* Recording of Account Payable Adjustment Voucher.
* Preparation of Vendor Account Reconciliation Report.
* Follow Up with the respective people to solve the issues.
* Maintain Project wise Vehicle Data Base Log Sheet.
* Handling of Petty Cash and prepare summary sheet for the Reimbursement.
* Using of Type Writer for the Issuance of Cheques if required.
* Distribution of Cheques to the Vendors.
* Maintaining of Back-up File for Future References.
* Handle responsibilities of teammates in their time off.
* Maintaining Petty Cash Expenses Report.
* Computations of WHT Calculation.
* Cross check the Invoices/Internal payment request Form to avoid duplication.
* Help in Bank Reconciliation process when required.
Managed repair, maintenance & replacement of office equipment, appliances, furniture, vehicles and
building.
* Event Management, organizing meetings, conferences, making travel arrangements.
* Upkeep of office administrative facilities and ensure availability of daily miscellaneous requirements to
provide harmonious work culture to employees.
* Preparing purchase order for offices and other requirement from any department.
* Maintain business/customer contact database, corporate files and business plans.
* Interact with customers, senior-level executives, and all other levels of employees.
* Maintain high relationship with vendors for smooth functioning of business.
Receiving of Original Bank Guarantee-Bonds, as per the valid contract financial terms
* Updating the database as per the submissions from the Vendors
* Preparing check request
* Coordinating with different banks for amount related queries
* Releasing the bonds to vendors on project completion by verifying Final Acceptance certificates
* Maintain a filing system for all bonds / Guarantee documents
1. Receiving of request from clients via email...only thru Call Center.
2. Type of request:
a) Addition of an employee
b) Addition of spouse and child of an employee working with the client company
c) Deletion of an employee...automatically deletes the dependents under him.
d) Correction of name, ID number, Sponsor no. etc.
e) Replacement in case of loss or theft
f) CCHI request for uploading to passport department system (Jawazat)
3. All requests are processed on the IMS software in MEDGULF Insurance Management System (IMS)
4. After processing the request it is preceded from the enrollment department to dispatch department
5. Where the card and supporting documents are forwarded to the concerned person
Roles and Responsibilities of Enrollment Process:
1. Receiving of requests from the printing clerks or direct email.
2. Processing the request on IMS software.
3. Issuing the cards as accordance to the request.
4. Submitting the completed request to the higher subordinate for verification.
5. Once verified, the process is handed over to dispatch department in personnel.
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