International Projects Coordinator
ASPMK-519 LLP
Total years of experience :20 years, 5 Months
- Monitoring project progress and handling any arising issues within own competency
- Liaising with clients to identify and define project requirements & objectives
- Ensuring that clients’ needs are met as the project progresses
- Assigning tasks to internal teams and assisting with schedule management
- Quick orientation between project participants (suppliers, subcontractors, agents)
- Revising RFPs/Bidding Documentations so that client requirements are clearly understood and met. Preparing Compliance Matrix, including responsibility matrix based on GC, SCC and other bidding documentation, proposal schedule, contact sheet, experience requirements, clarifications related to the proposal submission, etc.
- Analyzing prospective projects as for suitability to qualification requirements, technical experience of the company
- Updating shipment schedules in MS Project
- Preparing project progress reports
- Developing compliant, compelling and comprehensive proposals to the prospective customers
- Logging/drafting/ensuring translation (proof-reading) of all project related correspondence and documentation
- Translating at the meetings with foreign partners and project participants
- Drafting/translating contract documents, amendment deeds and annexes to the main contracts
Projects completed:
- North-South Railway Project under ADB Loan No.2737 TKM (Turn-Key contract for design, supply, installation and commissioning of power supply, signaling and telecommunication systems) in Turkmenistan
- Project of Rehabilitation of national electrical grid, 2nd phase (construction of new OHLs 500kv, substations 1150, 500 and 220kV, as well as rehabilitation of existing ones) in Kazakhstan
Prepared bids (most recent):
- For Packages TW04&06 under CASA-1000 Project in South Asia (Supply and installation of transmission lines and associated bay extensions in Tajikistan and Kyrgyzstan)
- Carec 2 (Pap-Namangan-Andijan) Railway Electrification Project (Procurement of Goods for Contract System Supply) under ADB Loan 3527-UZB in Uzbekistan
- Kyzylorda Electricity Distribution Project (EBRD financed) (IFT-SIPE-46770-KZ), Supply and installation of low and medium voltage distribution networks
- Etc.
- Filing and retrieving corporate records, documents, and reports
- Accurately recording minutes from meetings
- Greeting visitors and deciding if they should be able to meet with executives
- Using various software, including word processing, spreadsheets, databases, and presentation software
- Opening, sorting and distributing incoming faxes, emails and other correspondence
- Providing general administrative support
- Translating at meetings with foreign partners and contractors (as well as video and telephone conferences)
- Translating legal, technical and etc. documentation for engineering and financial departments and company CEO
- Daily scheduling for CEO
- Making travel arrangements for executives
- Accompanying CEO on business trips to foreign countries
- Maintaining CEO’s office
Extra:
- Assisting to Project Manager on the Dostyk Plaza Shopping and Entertainment Center Development Project (liaising with design team, contractors and consultants) in Almaty city, 134 000 m2.
- Relaying instructions and company goals to suppliers and subcontractors, building new and existing relationships with third-party service providers
- Translating at daily kick-off meetings and drawing up of minutes
- Coordinating translators team (8 regular employees)
- Coordinating all correspondences in English, i.e. between local staff and foreign English speaking employees
- Organizing transportation, accommodation and food (shift camp)
- Keeping log of documents and engineering drawings
- Organizing minor site works
- Coordinating with guard team, fire crew, drivers and canteen workers
- Coordinating with subcontractors and reporting to Site Manager
- Coordinating with Head Office in France and Almaty
- Monitoring all staff activities according to existing policies and evaluating all financial statements on monthly basis
- Collaborating with staff and evaluating all programs and activity performance and maintaining competency in all organization policies and participating in various community outreach activities
- Preparing all program goals and objectives and evaluating progress and effectiveness of all staff and providing support to all its members to achieve all project deliverables within required timeframe
- Liaising with Customer and business partners
- Developing company strategy and arrangements to adhere to it
- Controlling legality of debt collection operations
- Conducting weekly kick-off meetings with personnel
Extra: In two years the Company attained 3 branches in South Kazakhstan and reached its most objectives before schedule.
- Translating at meetings with contractors, company staff and company suppliers (as well as video and telephone conferences with US and European wells’ and pumps’ servicing companies)
- Translating documents from all departments for mother companies (CNPC and LUKOIL) (Contracts, Invoices, Trusts, B/L)
- Translating weekly and monthly reports on production, drilling, well workover and servicing;
- Translating company business correspondence