Project Coordinator – Payroll/Resource/Cost
Seeh Al Sarya Engineering LLC.
مجموع سنوات الخبرة :9 years, 8 أشهر
Role and responsibility as a cost Controller:
• In charge of overseeing an 11-person team that provides data entry support from various site levels.
• Preparing comprehensive man-hours reports for various projects, facilitating cost analysis for project management decisions.
• Submitted regular updates on idle workers, noting the financial consequences and putting plans in place to lessen them.
• Managed and supervised the Data Entry team, ensuring efficient operations and accuracy in data input.
• Tracked and rectified errors made by the Data Entry team to maintain data accuracy.
• Ensured the accuracy of attendance records and payroll information for timely processing.
• Maintained and submitted performance trackers for the Data Entry team, facilitating performance evaluation.
• Monitored overtime (OT) and addressed discrepancies, liaising with site teams as necessary.
• Conducted random verifications of Daily Progress Reports (DPR) to ensure accuracy.
• Verified and updated ERP information for all employees, ensuring completeness and accuracy.
• Facilitated the implementation of ERP updates for site office staff, coordinating with relevant departments.
• Successfully ensured timely completion of ERP entries for on-time salary processing.
• Coordinated with ERP software team to address project-specific requirements and generate necessary reports.
• Maintained an overtime control tracker sheet and coordinated with site resources to address discrepancies in reports.
Role and responsibility as a Payroll Coordinator:
• Managed company employees timesheets as the single contact person.
• Final authorization for all types of timesheets pertaining to payment.
• Ensuring accuracy and completeness before payroll process.
• Addressed salary-related inquiries and resolved complaints from site teams/employees.
• Coordinated the submission of hire timesheets to suppliers, resolving discrepancies as needed, and facilitated the generation of hire payment certificates.
• Oversaw the submission of leave settlement timesheets for all company employees and verified all employees timesheets before escalating to the next level.
• Validated information and oversaw the timesheets of site employees before submitting it to the WPS (Wage Protection System).
Role and responsibility
• Single Point of contact to head office for all administrative activity on site.
• Mobilizing and de-mobilizing manpower to site with the coordination of Head office HR team as per requirement.
• Preparing time sheet of all employees.
• Proper documentation of Admin related files, joining, clearance and transfer note of employees.
• Preparing day today report and submitting to line manager.
• Preparing memos, circular and distribution to all departments.
• Sending and receiving correspondence and maintaining record
• Responding emails of HO or other departments and providing administrative support as per the requirement.
• Responsible to check the availability of office stationary and their recording & informing to store for Material Requisition.
• Arrangement of transportation for staff movement.
• Cash management, Preparing Petty Cash statement, seeking approval from Manager for local purchase, Releasing amount for office expenses, material purchase, employees travel, food & vehicle fuel expenses.
• Preparing time sheet of all employees.
• Submitting daily POB, absent report, weekly timesheet, monthly timesheet in excel format.
• Checking all the time sheets, expat, hire, nationals employees, and vehicles & equipments
• Maintaining record of all kinds of leaves of National & Expat employees and preparing & submitting leave and exit settlement timesheet.
• Coordinating with Doctor/Male nurse for any medical issues and sick leaves.
• Arrangement of accommodation facilities for senior, junior, and national employees as per their requirement.
• Closely monitoring housekeeping, water supply and other facilities related activities and maintaining record
• Accommodation for HO Staff /Management Heads of the company when they visit to the location.
• Preparing daily, weekly, and monthly man-days of food and accommodation.
• Seeking approval and ordering material by raising MR on weekly and monthly basis
• Actively participating in HSE Team and Client Team visit to the facilities inspection and preparing close out report.
Role and responsibility
• Prepare and analyse financial statements, including income statements and balance sheets.
• Reconcile accounts and ensure compliance with regulatory standards.
• Process premium payments, claims, and other financial transactions.
• Assist in budgeting, forecasting, and financial planning activities.
• Collaborate with internal teams to improve financial processes and controls.
• Provide financial analysis and insights to support decision-making.
• Managed policy servicing operations for life insurance products, ensuring accuracy and efficiency in all transactions.
• Processed policy changes, including beneficiary updates, address changes, and coverage adjustments, in accordance with company policies and procedures.
• Handled policy renewals & cancellations ensuring timely and accurate processing.
• Responded to customer inquiries and requests regarding policy details, premium payments, and coverage options, providing excellent customer service.
• Reviewed and verified policy documents and applications for completeness and accuracy, identifying and resolving any discrepancies.
• Collaborated with underwriting and claims departments to ensure seamless processing of policy-related transactions and claims settlements.
• Maintained accurate and up-to-date policy records and documentation in electronic databases or systems.
• Generated and distributed policy-related correspondence, such as renewal notices, premium statements, and policy certificates.
Role and responsibility
• Contributed to the achievement of branch goals and objectives, including customer satisfaction targets.
• Provided exceptional customer service by addressing inquiries, resolving complaints, and assisting with account management.
• Conducted various financial transactions such as deposits, withdrawals & fund transfers accurately and efficiently.
• Managed customer accounts, including opening new accounts, updating account information, and processing account closures.
• Assisted customers with loan applications, reviewed loan documents, and facilitated the loan approval process in accordance with bank policies and regulations.
• Managed cash transactions, balanced cash drawers, and ensured compliance with cash handling procedures to maintain accurate financial records.
• Prepared and maintained reports on account activities, transaction volumes, and customer interactions to support decision-making and compliance efforts.
• Assisted in the verification of customer signatures and identification documents for security and compliance purposes.