Documentation Specialist
ABB Global Industries & Services Pvt Ltd
Total years of experience :14 years, 3 Months
•Collecting approved projects from tender department and project creation in SharePoint
· Uploading Drawing, Manuals, Test Reports and Calculations etc., from ABB designers and sub-
suppliers to Electronic Database (PDMS)
· Sending it to Customer for Approval via Transmittal Management System. (PMDoc)
· Submitting all the Designs / Drawings / Manuals to the Site Document Controller within the Specified Period during Installation and Final Plant Documentation Process.
· Updating the PDL (Project Document List / Sharepoint for Reference to Customers for easy access for the members in different locations.
· Responsible for checking the Project Mail Box on a Regular basis and Replying to the Customer needs and actions taken immediately.
· Assure document quality to include completeness, accuracy and compliance with established procedures and updates as per ISO Standards.
· Manage the document / drawing review process, internal and external.
· Interaction with various departments like Quality, Supply Chain, Engineering Functions, Site
Personal, Project Manager, Lead Engineer during the Project Execution phase.
· Mentoring and Managing a new Team
· Creating power point presentations for executive monthly reviews meeting with respective
managers
· Preparing KPI documents for monthly review meeting
· Controlling workflow management and documents distribution
· Preparing InfoPath forms and synchronize to SharePoint page
· Creating accessibility, traceability and accuracy of documents
· Created asset management common tool system document
· Maintaining team asset, personal & travel documents with easy access in SharePoint
Overseas Experience
M/s. ABB LLC Industries - Dubai (Duration: May 17)
• Met MEA team managers and UAE project site to aware ongoing projects level. • Learned safety measures training at site & office level.
• Attended 4Q measures training for successful projects completion.
DOCUMENT CONTROLLER EXPERIENCE:
• Preparing staff’s daily project booking man hour report
• Preparing project monthly consolidation report and update to HO.
• Maintaining the discipline wise project monthly man hours
• Preparing day to day staff man hours accounting in SAP attendance • Preparing MOM for project review meetings.
ADMINISTRATION EXPERIENCE:
• Taking care of flight ticket booking & accommodation arrangements to take respective
location requirements
• Ensure operation of equipment by completing preventive maintenance requirements; calling
for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Timely arranging stationery procurement for office requirements
• Maintaining the register for admin purchase order and administration agreements
• Perform accounting tasks, including invoicing and budget tracking and Processing all
administration payments.
• Schedule meetings and travel arrangements for senior members of the company
• Handling the housekeeping and security management
• Organize travel and meeting arrangements for senior managers
• Develop and update administrative systems to make them more efficient
• Building & office maintenance
• Accounting & PO in SAP module
• Fixed Assets and follow up actions
HR/MANAGEMENT REPRESENTATIVE EXPERIENCE:
Daily basis monitoring office staff attendance and reporting to management
• Managing end to end recruitment / talent acquisition for business of the company
• Sourcing candidates through portals, referencing and headhunting
• Posting the jobs adds in job portals and mass mailing the requirements and Pre-screening profiles. • Interviewing and short listing relevant candidates as per company requirements
• Interview coordination & providing induction training to new joining employees
• Responsible for tracking employee performance
• Handle sensitive information in a confidential manner
• Payroll management (reviews all day to day payroll administration, from leave application, leave
settlements, collecting and reviewing time sheets, and acts as initial contact for payroll queries
Office Facility management, Business travel arrangements, CAPEX management.
• Employee day to day requirements
• Building & office maintenance.
• Project site asset requirement
• Site safety asset, safety equipment purchase & same preparing AMC agreement
• Vehicle & Insurance maintenance
• Monitoring Sub Contractors
• Fixed Assets and follow up actions of the fixed assets.
Accounts &
• Facility management & Business travel arrangements
• Building & office maintenance.
• Admin related all payment processing
• Fixed Assets and follow up actions with regional locations
• Receive Indents from Regional Offices.
• Process Purchase order for the CAPEX
• Fixed Assets and follow up actions of the fixed assets.
• Maintain Ledger for fixed assets.
• Maintaining and Handling Monthly rental and agreement at all Regional Offices
• Preparation of Service tax Credit Expenses.
• Verify all Assets in Monthly basis & releasing payment
• Preparation of Bank Reconciliation on daily basis
• MIS to Management
Master of Business Administration affiliated with 60%
Business Administration affiliated with 58%