Assistant Finance Admin Officer
Rozan
Total years of experience :6 years, 11 Months
• Keep accurate records of all daily transactions
• Prepare balance sheets
• Process invoices
• Record accounts payable and accounts receivable
• Update internal systems with financial data
• Prepare monthly, quarterly, and annual financial reports
• Participate in financial audits
• Track bank deposits and payments
• Assist with budget preparation
• Review and implement financial policies
• Sidat Haider Financial Module Software
• Sidat Haider Procurement Module
• Check bills and invoices before payment to ensure documents are accurately completed and approved with clear and specific charging notes; and ensure that expenses are submitted and processed as per Organization policies and procedures.
• Make sure that all supporting documents are signed and attached to the payment voucher, before making any payment.
• Prepare Payment Vouchers: Bank payment vouchers, Bank Receive vouchers, Cash Payment vouchers, Cash Receive vouchers, and Adjustment entries vouchers-GL and exchange fund to other currencies.
• Maintain General ledger GL every day.
• Responsible for Scanning and Archiving all Documents in a timely manner and according to the Organization mechanism
• Monthly reconciliations of People Soft Cash and bank accounts with the bank statement and cash book
• Participating in physical verification of field activities of partners.
• Assist Finance Manager in Checking expenditure reports and Vouchers for local partners and Capacity building for Partners and regular review of their reports and supporting documents.
• Assist Finance Manager with Audit preparations and visits.
• Managing records related to every deposit and disbursement.
• Managing Petty Cash.
• Provide tax deduction certificates to vendors & employees on demand.
• Prepare monthly bank reconciliation statements.
• Assist Finance & Grants Manager in the preparation of donor reports, budgets, and budget variance analysis.
• Act as a liaison between b/w Finance Department and internal/external auditors during periodic audits.
• Facilitate officers in proper maintenance of all the IT equipment working in the office. These include laptops, desktop computers, printers, scanners, photocopiers, servers, and Wi-fi routers.
• Facilitate office in taking over Organization Server & also make a backup of Organization data on the server along with the financial data on the external drive on a monthly basis.
• Maintenance of Organization website (which includes WordPress, MIS, SPSS, Sidat Haider finance software, data uploading, data collection from programs, and uploading data on the Rozan website after every week these include program activity pictures, news, media reports, publications, job advertisements, design of jobs ads or posts and social media campaigns.
• Look after the troubleshooting of DSL internet, Telephone Exchange, and wireless internet problems.
• Resolve all the hardware and software problems related to desktop computers and laptops (which include software installation, windows installation, and antivirus security.
• Coordinator with the vendor for the purchase of any IT or technical equipment required.
• Handle and maintain Audio & Video conferencing system placed in the office for Zoom meetings.
• Handle official Zoom accounts and support every staff in their Zoom meetings.
• Fellow-up with vendors related to hosting and domain activation and registration.
• Handle Nayatel cloud accounts and guide staff to take backup of their data on the cloud.
• Support in HR management information system (Handling, Troubleshooting, Training)
• Handle all the administration tasks independently and support Management in all events.
• Making budgets for activities and liaison with different organizations.
• Support in handling different tasks of maintenance of the building.
• Visit government offices for verification of documents and submission.
• Support management in logistics arrangement of office events inside and outside the office.
• Assist with preparation and advertising of contract documents and drafting correspondence, if required;
• Due to the nature of the tasks to be performed, confidentially is a strict requirement to be maintained in performing the duties as admin officer,
• Provide administrative support for matters relating to the premises and operations including security, alarming, operating, insurance and transport;
• Prepare internal and external correspondent as requested
• To receive the fees and keep its proper books of accounts and its reconciliation
• To record, keep and maintain books of accounts of all In-source earnings;
• To maintain the cash book ledger and other subsidiary records;
• To maintain vouchers and keep the sanction on record;
• To maintain bank reconciliation of all bank accounts
• To prepare the monthly cash flows for the inspection of the Principal and Internal Auditor;
• To keep vigilance on expenditures in relation to the budget provisions;
• To prepare detail of each head of account of balance sheet and income and expenditures;
• To prepare annual budget along with mutual position of income and expenses and against budgeted on monthly basis;
• To maintain the fixed asset registers provident fund register, cheque book register, store register etc;
• To prepare and disburse monthly salary and issue to pay slips to staff and input payroll Journal to Journal Ledger;
• To prepare the receipt payment and Journal voucher along with supporting documentations;
• To act as the member of procurement Committee and other Committees as decided by the project manager;
• To perform other tasks that may be assumed by project Manager Management.
• Reconciliation and execution regular and off-cycle payroll for the company.
• Post payroll activities: payment orders & reporting.
• Execute final settlement payroll once inputs are closed and handed over.
• Preparation and maintenance of proof sheets of payroll related GLs.
• Income tax calculation, reconciliation, submission and reporting to FBR on monthly
• Quarterly and annual basis.
• Assist in internal and external audit and provide relevant data to auditors. Provide swn expenses and other pay-roll related details to EFERT HR.
• Good knowledge of accounting cycle (Purchase, Sales Petty Cash Closing)
• Managing company assets and financial expenditures.
• Preparing financial documents such as invoices, tax filings, and monthly profit reports.
• To prepare and disburse monthly salary and issue to pay slips to staff and input payroll Journal to Journal Ledger;
• Maintaining files on account receivables and updating records as required.
• Managing the flow of petty cash by recording all monetary transactions.
• Updating management on any financial discrepancies found during tax filing or invoicing duties.
• Archiving financial documentation and updating accounting databases on a monthly or annual basis.
• Prepare Classes Schedule
• Coordinate with teachers for schedule
• Maintain students & staff attendance register manual and computerized
• Arranging Parents Teacher meeting
• Prepare Examination & invigilation
• Compile Monthly, Fortnightly and yearly students result
• Sort test paper all category tests
• Fees Collection
• Managing company assets and financial expenditures.
• Preparing financial documents such as invoices, tax filings, and monthly profit reports.
• To prepare and disburse monthly salary and issue to pay slips to staff and input payroll Journal to Journal Ledger;
• Maintaining files on account receivables and updating records as required.
• Managing the flow of petty cash by recording all monetary transactions.
• Updating management on any financial discrepancies found during tax filing or invoicing duties.
• Archiving financial documentation and updating accounting databases on a monthly or annual basis.
• Prepare Classes Schedule
• Coordinate with teachers for schedule
• Maintain students & staff attendance register manual and computerized
• Arranging Parents Teacher meeting
• Prepare Examination & invigilation
• Compile Monthly, Fortnightly and yearly students result
• Sort test paper all category tests
• Fees Collection