Vamsi Swamy

• Maintain and update employees database over the HR system containing all employee information
• Prepare any in advance leave salaries.
• Implement employees status changes and updated data on monthly basis (salaries/ benefits increments, deductions,
invoices, etc.) into the payroll system.
• Prepare reports that cover all the HR & Administration Department activities for the Direct Supervisor.
• Processes companys payroll every pay period.
• Maintains payroll processing system and records by gathering, calculating, and inputting data
• Computes employee take-home pay based on time records, benefits, and taxes.
• Answers staff questions about wages, deductions, attendance, and time records.
• Receives and coordinates requests for leave and other absences.
• Handles changes in exemptions, job status, and job titles.
• Adheres to payroll policies and procedures and complies with relevant law.
• Identifies, investigates, and resolves discrepancies in timesheet and payroll records.
• Honors confidentiality of employees pay records.
• Completes payroll reports for record-keeping purposes or managerial review.
• Performs the distribution of wages through issuance of paper checks or direct transfers to employees bank accounts.
• Determines organizations tax obligations by calculating national and council taxes as well as National Insurance
contributions.
• Supervises other payroll clerks and employees as needed.
• Preparation of contract, salary certificates, experiences certificates, Extensions of Employments, End of assignment &
warning memos.
• Maintaining HR records, such as those related to compensation, health, and medical insurance.
• Preparing job descriptions, advertising vacant positions, and managing the employment process.
• Orientating new employees and training existing employees.
• Monitoring employee performance.
• Ensuring that all employees are organized and satisfied in their work environment.
• Overseeing the health and safety of all employees.
• Implementing systematic staff development procedures.
• Providing counseling on policies and procedures.
• Ensuring meticulous implementation of payroll and benefits administration.
• Communicating with staff about issues affecting their performance.
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format.
• Manage office supplies stock and place orders.
• Prepare regular reports on expenses and office budgets.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.
• Book meeting rooms as required.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodation.
• Schedule in-house and external events.

• Update and submit the reports every day to the company HR MANAGER.
• Meetings up with new suppliers for their quotations.
Arranging the possible rate from local manpower, and interviewing the applicant.
• Arranging accommodation and transport for new employees.

• Maintain and update employees database over the HR system containing all employee information
• Prepare any in advance leave salaries.
• Maintain and update company databases.
• Organize a filing system for important and confidential company documents.
• Answer queries by employees and clients.
• Maintain a database of candidate records, including active and passive prospects, hired, and fired employees, and other
designations.
• Update and maintain the filing system for all documents.
• Manage and maintain all controlled company documents
• Update and control procedure documents and forms
• Create and manage document hierarchy and process systems
• Take charge of all document identification, classification, and filing
• Frequently conduct document audits confirming they are current and accurately reflect recorded evidence.
• Ensure revised documents are accessible
• Assist with communication during external audits .
• Conform to company-enforced specifications and document control procedures.
• Oversee the document through its entire lifecycle (inception to archival)
• Check and edit incoming documents and prepare for distribution
• Create document filing and organising systems that are both effective and efficient .
• Ensure proper organization and security of documents (paper and electronic)
• Log document requests and help retrieve documents as needed for employees
• Make available, notify and distribute documents to relevant recipients
• Confirm delivery of documents to proper personnel
• Collaborate and communicate with managers and project leaders.
• Transfer data from paper formats into computer files or database systems using keyboards, data recorders or optical
scanners
• Type in data provided directly from customers
• Create spreadsheets with large numbers of figures without mistakes
• Verify data by comparing it to source documents
• Update existing data . Retrieve data from the database or electronic files as requested
• Perform regular backups to ensure data preservation
• Sort and organise paper work after entering data to ensure it is not lost .
• Prepare regular reports on expenses and office budgets
• Perform basic bookkeeping activities and update the accounting system
• Deal with customer complaints or issues
• Monitor office supplies inventory and place orders
• Assist in vendor relationship management.
• Providing copies of all records to senior Project engineers like area.
• Receive documents from various departments and distribute them to the concerned persons and preserve files as per
company office procedures
• Preparing relevant MS - Word & Excel as per company requirements.
• Maintaining personnel files of all the employee in the team.
• preparing Leave & Duty Trips & Course schedules of the staff and having proper and updated details on the same
computer.
• Supports and assists with Controller requests to materials Tag Items.
• Handling all types of administrative activities related to office requirements.
• Administered document control and filing.
• Store (outstanding Materials Qty or Balance materials reports submitted to our manager.
• Everyday material issued and received book maintenance. Coordinate orientation and training sessions for new
employees.
• Maintain proper records of employee details.
• Communicate with public services when necessary.

• Maintain and update employees database over the HR system containing all employee information
• Prepare any in advance leave salaries. Identifies staffing needs
• Writes job descriptions for needed positions
• Constructs and develops a recruitment system for the company
• Creates a recruitment network on social media and other mediums
• Screens and interviews candidates
• Presents a shortlist of candidates to management
• Filling positions within an organization.
• Designing and implementing recruiting systems for the organization.
• Developing own network of suitable candidates.
• Handling of administration and record-keeping.
• Working with organizations to develop a recruitment plan.
• Executing recruitment plans efficiently.
• Drafting and posting job descriptions.
• Interviewing candidates.
• Preparing job offers.
• Networking with various institutions and social media.
• Designing and updating job descriptions
• Sourcing potential candidates from various online channels (e.g. social media and professional platforms like
StackOverflow and Behance)
• Crafting recruiting emails to attract passive candidates
• Design and update job descriptions
• Source potential candidates from various online channels (e.g. social media and professional platforms like StackOverflow
and Behance)
• Craft recruiting emails to attract passive candidates
• Screen incoming resumes and application forms
• Interview candidates (via phone, video and in-person)
• Prepare and distribute assignments and numerical, language and logical reasoning tests
• Advertise job openings on companys careers page, social media, job boards and internally
• Provide shortlists of qualified candidates to hiring managers
• Send job offer emails and answer queries about compensation and benefits
• Monitor key HR metrics, including time-to-fill, time-to-hire and source of hire
• Participate in job fairs and host in-house recruitment events
• Collaborate with managers to identify future hiring needs
• Act as a consultant to new hires and help them onboard