Document Controller
Qatar Foundation
مجموع سنوات الخبرة :14 years, 1 أشهر
Qatar Foundation, Quality Management Directorate, Doha, Qatar
Document Controller Aug. 2011 - Sep. 2012
• File and register Qatar Foundation (QF) governance records in QF governance records portal, including PDF conversion.
• File and register transmittal, meeting minutes, delivery notes and other correspondence into QF portal.
• File and register internal audit documents, quality management review documents and non-conformity reports for certification / award department and prepare file plan, with binder list, for quality management systems directorate.
• Review policies, procedures, and manuals according to records management department checklist.
• Assist senior records specialist completing projects for other departments such as preparing e-registration guidelines, physical filing guidelines and preparing presentation material for new records management system.
• Development of training manuals and training other departments in the application, registration and filing of all records.
ETESCO, ETESCO VIII Drillship Project, SHI, Geoje, South Korea
Senior Document Controller Oct. 2009 - Sep. 2010
• Issue, file and register transmittal, letter, e-mail, site query, change order and all other official correspondence between site office and the contractor, including the registering and filing of all technical related drawings and documents.
• Distribute technical documents, specifications, and correspondence to the relevant engineers for review and comment
• Issue and file all technical related comments for drawings and documents and any follow up on any related actions.
• Manage weekly status of review and approval for all technical related drawings and documents to head office in Brazil.
• Manage the document control server for all technical documents.
Vantage Drillship Project, Platinum Explorer, DSME, Geoje, South Korea
Senior Document Controller Feb. 2009 - Sep 2009
• Issue and receive, file, and register all the transmittals for all project deliverables
• Upload and download of transmittals from/into DIMS (DSME Information Management System)
• File and register request for Information, memo, statement of effect, design change request, minutes of meeting, project correspondences.
• Input documents and drawing information into the project database.
Seadrill Deepwater Units Pte Ltd, SHI, Geoje, South Korea
Logistics Coordinator for operations team Jul. 2008 - Jan. 2009
• Logistics support to four drill ships; West Eminence, West Hercules, West Aquarius, West Capella
• Hotel, accommodation and pick up arrangement for 4 different project operation crews.
• Administration and analysis for all necessary vaccination and documentation for operational and offshore teams.
• Administration of monthly time sheets / expenses of four project crews, and coordinate with Singapore, China, and USA.
• Supporting immigration matters such as invitation letter, foreign registration, passport renewal, and healthcare needs.
• Management of all office supplies, accounts, office cash register, and personnel protective equipment.
ExxonMobil Development Co. / Seadrill, SHI, Geoje, South Korea
Client Secretary Jan. 2008 - Jul. 2008
• Operational support to West Polaris Deepwater Drill Ship, including daily reports, action follow-up, and filing documents.
• Administered all accommodations, transportation and pick up arrangement for management, project staff and visitors.
• Management of all office supplies and personnel protective equipment.
• Supporting immigration matters such as invitation letter, foreign registration, passport renewal, and healthcare needs.
• Office accounts and filing, included cash register
Shell Sakhalin II Topsides Project (SEIC), SHI, Geoje, South Korea
Material Data Controller Apr. 2006 - Sep. 2007
• Materials input to Mpower (Hook-Up engineering management record & register system).
• Input and follow-up using Mpower, on all purchase order raised by site instruction, work request and/or ship loose items, including goods receipt ordered by purchase order.
HSE Data Controller
• Arrangement of all HSE Offshore Training & Medical test as per Russian Federation requirements.
• HSE offshore training record management for 300+ personnel (Training management database - MS Office Access).
• File the scanned training certificates & medical test record into each personnel folder.
• Booking & schedule arrangements for training, personnel liaison, and coordination.
• Scheduling with local health authorities all medical check-ups, vaccinations, blood tests required for visa applications.
Document Controller in Hook-Up Team
• Issue, file and register all carry over scope forms, site query and job cards
• File and register project technical documents such as site instruction, information request form, design change notice, red line mark up, drawings issued by construction team, AMEC (Design Company) and/or Samsung Heavy Industries
• File and register all project correspondences including follow-up action logs.
• Distribute technical documents and correspondences to the relevant engineers for review and follow-up.
• Search technical documents and drawings from Shell drawings and document management system (ShareCat & Livelink) or Intranet directories as per engineer’s request.
CMA CGM Container Shipping Company, HHI, Ulsan, South Korea
Client Secretary Mar. 2005 - Apr. 2006
• Register and file all correspondences, documentation, and drawings.
• Register and distribute inspection applications.
• Support foreign inspectors for immigration matters such as Letter of Invitation, Alien card applications.
• Office accounting.
• Travel arrangement for site inspectors.
Bureau Veritas Classification Company, SHI, Geoje, South Korea
CMA CGM Container ships / MISC LNG Ships /TOTAL DALIA FPSO
Client Secretary Aug. 2003 - Mar. 2005
• Preparation ship's delivery certificate and documentation
• Register and file all correspondences, documentation, and drawings
• Register and distribute inspection applications
• Support foreign surveyors for accommodation, travel and immigration matters.
• Office Petty Cash accounting
Dabo International Trading Company, Seoul, South Korea
Assistant Manager / Purchasing Department May. 2002 - Aug. 2003
• Management of purchasing department.
• Purchasing Agent for all food ingredients required from the USA.
Baskin-Robbins Korea Co., Ltd, Seoul, South Korea
Assistant Manager / International Operation Department Aug. 1997 - Apr. 2002
• Purchasing food ingredients & machinery for Ice Cream & Donuts and sister company Shany & Paris Croissant through the purchasing office in Glendale, CA, USA.
• Management of the purchasing office.
• Communication with Headquarter of Baskin-Robbins & Dunkin Donuts in Boston, MA, USA.