Ziauddin Gul Rahim

• Manage and prioritize the executives calendar, appointments, and travel
arrangements.
• Prepare and edit correspondence, reports, presentations, and meeting agendas.
• Coordinate internal and external communications, including client and stakeholder
interactions.
• Maintain confidential records and handle sensitive information with integrity.
• Support executive participation in events, conferences, and strategic meetings.
• Liaise with department heads to ensure timely execution of executive directives.
• Assist in preparing board materials and minutes of meetings.
• Provide administrative support to event managers and operational teams.
• Maintain organized filling systems, databases, and documentation.
• Assist in vendor coordination, booking confirmations, and inventory tracking.
• Prepare Invoices, purchase orders, and expense reports.
• Support Event logistics including scheduling, guest lists, and on-site coordination.
• Respond to client inquiries and manage internal communications.
• Help prepare materials for meetings, proposals, and presentations.

• Maintained executives appointments by planning and arranging meetings,
conferences, teleconferences, and travel.
• Spearheaded SFDA (Saudi Food & Drugs Authority) registrations for all imported
goods to ensure seamless customs clearance.
• Maintained excellent communication with international franchisors regarding
royalty terms and periodic updates.
• Purchased goods and prepared orders for raw materials in advance to avoid
shortage in productions.
• Corresponded and handled all essential emails of the Company and reported to the
CEO as related to and replied on their behalf.
• Handled all phone calls, fax machines documents and distributed them to the
related departments.
• Visited outside Kingdom with CEO for New Franchising concepts and arranging
meetings and noting points of the meeting.
• Handled airlines reservations, hotels bookings, and fixed meetings appointments
aboard.
• Collaborated with Operation dept. in implementation of new concept inside
Kingdom with best possible way.
• Filed, archived, and saved original contracts and all essential documents to ensure
availability when required.
• Maintained a cordial relation with the whole department

• Received and studied incoming emails on behalf of GM and replied accordingly.
• Assisted the manager in preparing reports and submission.
• Prepared reports by collecting and analyzing information as well.
• Secured the information by completing database backups from POS system, I was
given full authority.
• Represented the executive by attending meetings in the executives absence,
speaking for the executive.
• Developed charts & graphs for monthly communication of data to internal
customers.
• Handled several telephone extensions, routing calls as appropriate.
• Coordinated Office events and ensured smooth office operations by managing
supplies, equipment and vendor relationships.