HR Specialist
Basateen Foods (Mazola) Saudi Arabia Ltd.
Total years of experience :18 years, 2 Months
Assistance to the Senior Vice President, HR in all HR Functions at Mazola Factory Site which includes Planning, Forecasting, Budgeting, Policies Development & its implementation, regulatory compliance etc.
Preparing, Updating and explaining HR Policies, procedures and standards
Prepare and Regular Update of Job Descriptions
Prepare, updates and coordinates performance Management System include responding to queries about evaluation
Prepare annual recruitment plans and annual HR budgets
Preparing and/or updating employment records relating to recruitment, transfer, promotion and termination
Processing of all personal action forms and ensure approval of management
Manage and administer HRIS and Payroll System by processing monthly payroll
Prepare periodic HR reports for management that helps to drive business objectives
Training to supervisors and managers on new HR programs
Coordination with the international manpower suppliers’ for recruitment of various positions
HR Tasks:
Member of Faculty Search/Recruitment Committee
Coordination & arrangements of conducting interviews
Scrutiny of applications and shortlisting for interview
Coordination for organizing Orientation Programs for the new faculty/staff
Coordination with HR Department, Training Department ITC, Finance about all HR activities
Identification of training programs for Technicians & support staff
Management of Staff Leave Record
Management of Personal Files of Faculty & Staff
Admin/Finance Tasks:
Event Management like Council meetings, official dinners, workshops & trainings
Travel arrangements for the Supervisor and Visitors
Liaison with stakeholders like partner companies, service providers and relevant internal & external departments
Maintenance and upkeep of the premises
Facilitation & customer Services to Faculty & Students
Preparation of Minutes of Meetings
Maintenance of Petty Cash as per KFUPM’s Policy
Human Recourse
Assistance in Short-listing of candidates
Management and coordination of test & interviews
Follow-up with main HR Section for recruitment
Maintenance of Staff Leave Record
Preparation of Staff Payroll Sheets (Time & Attendance)
Administrative
Focal point of contact for LOC
Travel arrangements for the Regional Director and staff
Maintains and/or creates files or record keeping systems.
Correspondence & coordination with stakeholders like partners, vendors, authors and Representatives.
Finance & Procurement
Maintenance of Petty Cash as per Organization’s policy
Preparation of Travel & Supplies Budget
Procurement of Office and Household Supplies
Assistance in preparation of travel budget, vouchers, scrutiny of invoices and coordination with main Finance Section
HR Responsibilities:
- Supervision of administrative staff like Assistants, Receptionist and Drivers
- Screening of applications, short listing of potential candidates and conducting Tests & Interviews
- Development of Job descriptions of support staff
- Performance Evaluation/Appraisals of subordinates
- Payroll management of Project Staff
- Identifying training needs of the staff and organizing in-house and external trainings
- Participation in formulating HR Policies, like retention of productive staff, haunting of potential workforce etc.
Admin/Finance Responsibilities:
- Ensure safeguarding of office properties including property documents and arrange appropriate insurance coverage
- Procurement of stationery, office furniture and consumables
- Dealing with the suppliers, vendors and service providers
- Preparation of travel itineraries, traveling arrangements and hotel reservations for various workshops and trainings
- Ensuring proper maintenance of vehicles and log books
- Arrangements of printing and stationary and maintenance of proper stock record
- Arrangements of Board Meetings, workshops and official dinners
- Administrative support in all aspects of the organizational assignments
- Preparation of Cheques & supporting vouchers
- Transmitting requests for funds and budget to Central Finance Office.
- Preparation of bank reconciliation statements.
- Ensuring payment of utilities
- Maintenance of petty cash as per Company’s Policy.
- Processing of invoices.
- Maintenance of cash/bank ledger
Human Resource Management & Development Financial Management Business Economics Marketing Research