Admin Manager
Golden Scent
مجموع سنوات الخبرة :19 years, 5 أشهر
• Tracking latest legislative changes of the government.
• Manage and drive admin and government operations such as facilities management, legal licenses, parking service, asset insurance, cleaning service, health and safety environment.
• Support HR Head of Dubai in HR operations for the KSA brunch such as HRSD services, develop local policies, personnel affairs and managing payroll.
• Work side by side with the management to support business researches and development.
Achievements:
* Created facility policies for health & safety, tidiness, organization and parking system.
* Created HR polices for confidentiality, competition, leaves and obligation.
* Issued several licenses for new business from MISA and municipality, under complicated situations.
* Designed, installed, and integrated a new fire alarm system.
• Hired as third key player in an establishing team of six members.
• Developing the Handbook & policies, formulating professional forms, orientation and induction programs.
• Key player in structuring new salary scales.
• Lead recruitment functions with HR head and other departments heads to finalize sourcing, candidacy shortlisting, selection, interviews, testing, reference checking and mobilization of hired employees.
• Formation of contracts and agreements for local and global agencies as well facilities services.
• Monitoring and tracking of Visa progress through global agencies step by step along with analyzing recruitment and visas reports.
• Track staff annual performance appraisal as well probation period appraisal along with the relevant.
Achievements
• Developed recruitment plan especially of expats and nationals based on Saudi Labor Law.
• Created and developed a smart organization chart which included vacancies, joiners, under process, visa required, residence transfer and Saudi national.
• Achieving high rate of Saudization around 90% in 2016 with maintaining the balance within 80% in 2017
• Reduced manpower cost for the budget of 2017 nearly to USD 100, 000
• Support the GM in establishing and developing the company in various areas.
• Manage equipment & materials such as trucks, generators, lab equipment and laboratories devices and other tools.
• Participate in negotiation of business agreements for equipment and maintenance services.
• Monitoring weekly and daily activities of projects - 10 projects.
• Manage & develop HR functions, personnel affairs, evaluation, hiring manpower, payroll, benefits and vacations.
• Ensure compliance with Royal Commission, Labor Law, GOSI, Passport Office, HRDF, MOFA, Zakat and Aramco.
Achievements:
* Setup and developed the administration section, HR policies along with hiring five new staff.
* Created a movement strategy for laboratory equipment and vehicles using smoothly & safe techniques.
* Participated in establishing safety and emergency plans.
* Reduced the cost of overtime by managing working hours.
• Handle contractor recruitment for prestigious companies such as Aramco, Satorp, Sabic, Ma'aden, Sadara…etc.
• Recruitment through career portals and global agencies covering various job levels
• Conducted interviews through telephone and face to face as required for the wide range of roles.
• Participate and represent the company in local and worldwide workshops.
• Participate in handling mobilization such as background investigation, documents, visas and accommodation.
Achievements
• Closed several vacancies for various projects of oil, construction, education, engineering and petrochemical.
• Developed a smart MS Access application for recruitment operations to support manpower requests of several clients which included trackers, auto forms, candidate’s attendance, interviews results and all workshops operations.
• Supervised personnel affairs of Wasea project such as salaries, vacations, residence cards and insurance.
• Supervised recruitment operations to hire staff for Wasea - Riyadh - project.
• Participate meetings with Aramco for administration and HR activities based on the project requirements.
• Monitor equipment movement and data for almost 8-9 Projects (Engineering, Constructions, Environment Projects)
• Handle Staff Affairs & data details for almost 2, 000 staff along with using Aramco SAP system.
• Control cards validity along with receiving and restoration the cards such as Aramco ID, Medical Insurance, residence permits, Passports and equipment insurance.
• Worked on payroll, leave settlement and final settlement.
Achievements
• Saved thousands of USD by controlling violations of Iqama, cars and equipment.
• Developed a software application called “Admin Processes” for controlling all types of IDs, equipment, vehicles, Iqama and Passport
Admin Assistant and Recruitment Coordinator
Worked as an operator in Mirror Line then in the warehouse.
Shop Administrator in Al Shakhuri Center for Chocolates & Nuts (Family shop)
Diploma in Executive Secretary from New Horizon Institute through National System for Training for a period of one year.
An intensive Diploma in Applied MS Office for six months