Tracing field officer
International committee of Red Cross
مجموع سنوات الخبرة :27 years, 9 أشهر
Main Responsibilities
• Follow up all tracing individual requests received by the Regional Delegation under the supervision of the Tracing Delegate.
• Plan, organise and carry out field trips to follow up individual tracing requests with national societies in the GCC countries.
• Plan and organise VTCs, phone calls and HPCs (humanitarian phone calls) for families of detainees in Guantanamo and Bagram.
• Ensure the collection, preparation, expedition of family food parcels as well as books, magazines and other materials from families in Kuwait and Saudi Arabia, to detainees in Guantanamo and Bagram.
• Is the focal person in KOW RD for the purchasing and processing of books, magazines and other items requested by WAS for Guantanamo and KAB for Bagram, as well as other delegations/destinations as applicable.
• Contribute to the overall planning and execution of RFL activities and strategies, in close cooperation with the Tracing delegate.
Main Tasks
Individual Tracing and Family Links Requests
• Ensure the timely and regular exchange of family news (RCMs and Oral Salamats) between families living in the GCC and their detained relatives abroad.
• Maintain contacts with the families in the GCC of detainees visited by the other ICRC Delegations.
• Receive persons approaching the Regional Delegation for ICRC tracing services.
• Issue Travel Documents
• Assists in the organisation of family visits to former Guantanamo Detainees and to detainees visited by other ICRC Delegations (Iraq, Lebanon and Afghanistan).
• Maintains monthly statistics of the RFL activities.
Follow up with External Actors
• Make the necessary follow up with the concerned delegations and national societies (in particular Saudi RC) to follow-up on individual cases.
• Maintain regular working contacts with the persons in charge of Tracing services within the GCC National Societies and other humanitarian organisations (UNHCR, IOM, etc).
• Organise VTCs (including being present during VTCs), phone calls and HPCs (humanitarian phone calls) for families of detainees in Guantanamo and Bagram in close coordination with the national Societies (in particular Saudi Red Crescent Society).
• Maintain regular contacts with local authorities / administrations (eg. PACI in Kuwait) under the supervision of the Tracing Delegate to follow-up on individual cases and tracing activities.
• Organizes large volumes of information and communications for the executive.
• Coordinating training session for employee
• Coordinating Hiring Advertisements with Recruitment Agents
• Preparation the weekly evaluation report for each department
• Manage customers relationship
• Attending weekly meetings for each department
• Coordinating with suppliers worldwide
• Supervision for customer care
• Types and designs correspondence, memos, charts, tables, graphs, business plans, etc.
• arranging exhibitions in Kuwait & Dubai
• Create and maintain office files, both on paper and on a computer
• Producing Work Schedules & timesheets
• Receives, sorts and distributes mail and internal documents
• Takes, transcribes and maintains electronic and manual copies of Documents
• Managing and coordinating all tender submissions
• Manage Sales, Marketing &Technical team.
• Support the sales team by project managing the tender/bid production process
• Work closely with advertising agencies to create, communicate all aspects of the Co.
• Writing bids proposals as well as coordinating all prequalification submissions
• Preparing sales offers for small projects.
• Follow up with costumers.
•Coordinating day-to-day activities of Sales Dept..
1.Attend meetings in order to record minutes.
2.Compile, transcribe, and distribute minutes of meetings.
3.Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
4.Greet visitors and determine whether they should be given access to specific individuals.
5.Make travel arrangements for executives.
6.Manage and maintain executives' schedules.
7.Open, sort, and distribute incoming correspondence, including faxes and email.
8.Prepare agendas and make arrangements for committee, board, and other meetings.
9.Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
10.prepare responses to correspondence containing routine inquiries.
Senior Administrative Assistant GIS department
My responsibilities were:
Producing Work Schedules & timesheets
Coordinating GIS Database.
Coordinating day-to-day activities department
Coordinating Conferences, Meeting, Seminars related to GIS
Create the necessary crystal reports needed for Top managers
Create the monthly report for GIS department
Project Coordinator
My responsibilities were:
responsible for the recording of minutes, records, proceedings, letters, memos, proclamations, correspondence, and other Project related documents
Make Connections with the USAID Consultants.
Coordinating day-to-day activities of the Project.
Establish an agenda for each meeting of Project.
Coordinating training programs for engineers in all Electricity Sector.
Follow-up the execution of those programs.
Producing Work Schedules & timesheets
Organizing the travel and accommodation bookings for the EEA Team through the Project.
Maintaining all contact information for all Departments
Create the Weekly reports for Top managers
Coordinating Conferences, Meeting, Seminars related to (Y2K)
Coordinating Database
Designed the main Logo of the Project
1-Training Assistant
My responsibilities were:
Studying the required needs for training plans of Egyptian Electricity Authority
Coordinate Training Courses.
Coordinate Connections between the training companies and Egyptian Electricity Authority
Follow-up the execution of the Training Courses.
Ensuring Employments are satisfied with the Training Courses.
Preparation the presentations related to training department.
Coordinating Conferences, Meeting, and Seminars related to Training.
2-HR Assistant
Studying the required needs for HR plans of E. E.A
Assists the human resources manager in developing the recruitment practices
Administrates the paperwork for incoming and outgoing employees
Maintains all personnel files to assure information is correct and current
Schedule admissions appointments
Preparation the Reports for HR Manager