Rasha Sharif

Works closely and effectively with the Superintendent to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Superintendent's ability to effectively lead the company.
Assist the Superintendent with his daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.)..
Receiving and interacting with visitors;
Answering and managing incoming calls;
Maintaining paper and online records and defining procedures for their retention, protection, retrieval, transfer and disposal;
Arranging meetings and conference calls (including coordinating all meeting logistics, developing agendas and meeting materials, etc.);
Drafting correspondence and presentations;
Recording, transcribing, and distributing notes/minutes of meetings; and
Providing other daily support to staff as needed.
• Perform general office/facilities management duties to include:
Managing the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed;
Planning space allocations, layouts, and floor moves as required; arranging for and supervising building maintenance; and
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep.
Assist with various human resources functions to include:
Screening CVs, scheduling interviews, Posting position openings to job sites and managing flow of incoming candidate applications;
Ordering background checks on potential new hires;
Assisting new employees with their orientation to the organization, benefits enrollment, and tax forms; and
Maintaining human resources files in accordance with laws, regulations, and established standards.
Developing and maintaining personnel files
Composing and preparing confidential and other related correspondence
Responsible of organizing main social events at school (Gala Dinner and International Day Festival) contacting General Consulates, Caterers, vendors, recruit sponsors
Translating all kinds of reports issued from/to School/Parents/Chamber of Commerce/ MOE/MOI/ Banks/Security and other internal/External documents and certificates.
Report list of school event schedule to the MOE for every fiscal year.
Organizing monthly Superintendent meeting with AISJ Staff.
Responsible of preparing the School Calendar
To any duties assigned by the Director of the school and/or the School Board

- Ensure students are able to apply the concepts they learn and have full understanding of them.
- combine regular learning methods to meet students' educational intellectual growth
- help children learn how to get along with others and build up their self-esteem.
- ensure that students adhere to school's rules.
- responsible for keeping students safe.
-create and maintain a classroom environment that is conducive to learning as well as safe for individuals and the class as a whole.
-provide direct instructions to students
- help students learn specific subject matter while they develop as mature, capable and responsible young kids.
-communicate instructional goals and objectives to students in order to best meet expectations.
-evaluate the progress of students to promote further growth and learning.
-support other colleagues in order to best meet the educational and physical needs of children
- support and assist teachers in implementing policies and rules as well as academic concerns.
- monitor child development.

in addition to other responsibilities and duties

Implementing HR policies & supervises the processing of all new hires, internal transfers, relocation, promotions, dismissals..etc
Supervising preparation of offer letters for all non-client staff new hires
Acting as a point of contact for recruiting & training non-client staff and ensuring adherence to the policies & procedures
Administering the appraisal process for local administrative positions & liaises with support staff managers in KSA to ensure proper and timely execution
Maintaining close working relation & coordination with HR Manager & L&D Manager to implement best practices in recruitment, training and development
Acting as a reference for enquiries about HR policies
Preserving the development and maintenance of accurate and up to date OC & JD
Maintaining the HR filing system ensuring conformity to legal and company standards
Maintaining all employee personnel and ensure they remain confidential
Issuing employee contract renewals and amendments
Guiding & directing the activities of administrative office personnel. Integrating plans on daily work schedules, allocating the necessary personnel for each job and following up on the work accomplished
Working with the HR dept. issuing for client staff contracts in accordance, within the agreed HR policy framework
Administering the on-boarding process, orientation program & exit process
Handling timely HR services to new hires (medical insurance/ ogistics)
Assisting L&D & HR managers by securing logistics required for screening, training, on-boarding, recruitment..etc
Making sure upon arrival of KSA team to Beirut all the necessary logistics are accessible
Providing a counseling service to employees as and when they require guidance or assistance, escalating the matters where appropriate
Give training for new hires on HR policies and company’s values
When required attending and taking notes at Performance Improvement and Grievance Hearings
Handling Social activities

• Lead the implementation and continued application of key HR processes within the organization, in terms of:
- Recruitment & Selection
- Compensation & Benefits
- Performance Management
- Training
- People Development (career planning, succession planning…..)
• Ensure that the company remains structurally flexible and competitive in policies & practices, and capable of adapting to change in market / industry trends and conditions
• Implement and maintain competitive and incentive-driven / variable compensation programmes
• Set up appropriate management control tools to monitor performance and identify areas of continual improvement, and propose corrective actions where necessary.
• Establish and administer personnel policies and procedures
• Ensuring total compliance to local legal requirements, ethical standards and best practices.
• Maintain all personnel data and records confidential, and propose corrective actions where necessary
• Managing / conducting induction training program
• Compile and maintains up to date personnel records - manually & through computer input on all staff, through information received through a variety of sources.
• Acts as point of contact for employees with personnel queries, providing assistance on routine matters or passing to relevant personnel professional as appropriate
• Directs the preparation of supporting paperwork and subsequent filing
• Handling the attendance of all the employees.
• Managing and monitoring shops transactions; taking needed decisions when faults occur and schedule meetings with staff to inform them of the faults in order to improve.

Insurance & Social Security:
•Handle all insurance and NSSF Referral, Claims, Checks, Pending issues, G42 etc.
•Prepare Nssf reports for monthly claims submission.
•Receive insurance invoices Lebanon/Jordan/Syria, check accuracy (retro, new, leaving, etc) and prepare excel worksheet, PREQ and follow through until settlement
•Receive checks and prepare file related to NSSF reimbursements. Provide feedback to accounting and payroll.

Employment Applications:
•Receive applicants and assist them to complete SA application form. Ensure all needed information is in place.
•Process applications in HRIS applicant module
•Scan all received cvs
•File applications in a easy and efficient way to retrieve applications when asked
•Consolidate Feedback from Ads and openings as they occur
•Prepare reports as needed
•Responsible of the Trainees File
•Keeping the Medical Representative trainees up to date with their training validity date
•Following up with the Field Managers regarding their trainees

Administrative Support:
•Support the HSE Officer in administrative issues related to HSE
•Support the HR Dpt day to day transactions.
•Assisting in conferences & ceremonies preparation
•Prepare Purchase Requests, and AED
•Responsible of the AED file and keeping it updated
•Participate in the department’s Filing
•Perform scheduled follow-ups of pending issues as requested
•Update SETS Personnel Files and other Checklists
•Deliver new employees info files. Collect papers from new employees and initiate the New Employee’s File. Enter basic information in SETS.
•New Hire Orientation session organization
•Handle the Roaming Lines distribution and receipt
•Handle the Files Archiving and the creation of new files
•Maintain a database for all department files updated at all times (title, location, etc..)
•Update SETS with the new information, Employees, Education, Objectives
•Minutes of Meeting
•Responsible of preparing BTA and travel expenses

•Support HSE Officer in managerial matters related to HSE
•Filing all kinds of papers by categories in a easy and efficient way to retrieve them when asked
•Perform programmed follow-ups of pending problems as demanded.
•Handle Files Archiving and the creation of new files
•Receives, welcomes, books and refers visitors to the appropriate person/section.
•Maintains the reception area in a organized condition
•Accepts delivery of mail and small letters and advises addressee for collection.
•Connects callers uncertain of their required contact to the most appropriate department/extension according to the general nature of the call.
•Takes and passes on messages.
•Administer routine security badge issue and collection for visitors.
•Perform basic secretarial tasks and/or undertake copy typing.
•Keep in touch with our donors and partners inside and outside Lebanon
•Keep our donors Up-to-Dated with all our projects and Achievements.
•Write down the Minutes of Meeting in a very organized method in details and send it to all the individuals that joined the meeting.
•Responsible of ordering all kinds of stationary and materials sufficient for the office.

•Assisted students in their projects in the Radio, & TV Studios & Photography Lab
•Participated in organizing the 2nd Annual Film Making Ceremony
•Was the Presenter of the 2nd Annual Film Making Ceremony
•Assisted in designing the Logo of the AUST internal TV Channel.