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Rachelle Ann Chavez, Operations Coordinator / Personal Assistant

Rachelle Ann Chavez

Operations Coordinator / Personal Assistant·Fragorium L.L.C.S.O.C (Fine Fragrance Manufacturing),

United Arab Emirates

High school or equivalent, Undergraduate (BSBA)

Work experience

Total years of experience: 14 years, 2 months

Operations Coordinator / Personal Assistant

June 2025 - Present

Fragorium L.L.C.S.O.C (Fine Fragrance Manufacturing),

Dubai, United Arab Emirates

June 2025 - Present

- Support senior management with daily operations, event execution.
- Manage executive schedule and coordinate virtual meetings (Teams, Zoom, Google Meet).
- Provided administrative support to the finance department by organizing and managing invoice documentation.
• Assisted in invoice reconciliation and ensured timely arrangement of financial records.
• Maintained accurate filing systems for invoices, improving document accessibility and workflow efficiency.
• Collaborated with the finance team to streamline invoice handling processes.
Company industry:
Manufacturing

Personal Assistant & Operation Support

June 2025 - April 2026

Fragorium LLC SOC

Dubai, United Arab Emirates

June 2025 - April 2026

- Coordinate daily operations across departments to ensure smooth workflow
- Support finance team with invoice validation and reconciliation
- Assist in planning and executing operational and event activities
- Manage executive schedules and internal coordination
Company industry:
Chemicals Manufacture

Senior Executive Assistant & Event Coordinator

July 2024 - May 2025

Red Events Services LLC,

Dubai, United Arab Emirates

July 2024 - May 2025

• Coordinated high-profile events (Formula 1, Modest Fashion Week, and Joy Awards) and
increased attendance by 40% via data analysis.
• Drafted contracts, NDAs, talent agreements, and board documents while ensuring 100% UAE
compliance.
• Streamlined HR recruitment, on boarding, and celebrity/coordination.
Company industry:
Events Management

Executive Assistant / Operations Coordinator

February 2023 - June 2024

Two Soul Clothing Trading LLC,

Dubai, United Arab Emirates

February 2023 - June 2024

• Managed full finance cycle: payroll, budgets, reporting, and pricing strategies — improved
accuracy by 20% with QR tracking.
• Handled global procurement, inventory, and DHL/FedEx shipments with 100% on-time
delivery.
• Provided CEO support on admin, marketing, compliance, and full recruitment cycle.
Company industry:
Fashion & Apparel

Executive Assistant to CEO

February 2023 - June 2024

Two Soul Clothing Trading

Dubai, United Arab Emirates

February 2023 - June 2024

- Managed payroll, budgets, and financial reporting processes
- Led procurement, logistics, and inventory management
- Supported CEO across operations, HR, and compliance
Company industry:
Fashion & Apparel

Administrative Coordinator Last Race

January 2021 - January 2023

Rent a Car,

Dubai, United Arab Emirates

January 2021 - January 2023

• Prepared monthly financial reports and achieved 100% accurate bank reconciliations.
• Processed DEWA, cheque payments, Ejari renewals, and vehicle registrations via TARS/RTA.
• Managed CEO calendar and legal documents, reducing scheduling conflicts by 25%.
Company industry:
Motor Vehicle Passenger Transport

Administrative Coordinator / Secretary

January 2021 - January 2023

Last Race Rent a Car

Dubai, United Arab Emirates

January 2021 - January 2023

- Prepared financial reports and performed reconciliations
- Ensured compliance with UAE regulations and processed key
documents
- Managed executive scheduling and coordination
Company industry:
Other Business Support Services

Administrative Coordinator / Secretary

August 2019 - November 2020

MNH Documents & Nemr Alshara Security

Dubai, United Arab Emirates

August 2019 - November 2020

- Processed visas/legal docs for 100+ companies with 100%
- compliance and cut processing time by30%.
Company industry:
Private Security Services

Administrative Coordinator / Secretary

May 2018 - January 2020

MNH Documents & Nemr Alshara Security

Dubai, United Arab Emirates

May 2018 - January 2020

Processed visas/legal docs for 100+ companies with 100% compliance and cut processing time by 30%.
Company industry:
Private Security Services
Job role:
Security

Administrative Secretary

April 2016 - May 2018

Fire Defence Safety & Security

Dubai, United Arab Emirates

April 2016 - May 2018

- Maintained fire safety permits and handled procurement/financial
documentation.
Company industry:
General Engineering Consultancy

Administrative Secretary

February 2016 - April 2018

Fire Defence Safety and Security System

Dubai, United Arab Emirates

February 2016 - April 2018

Coordinating office activities and operations to secure efficiency and compliance to company policies. Supervising administrative staff and dividing responsibilities to ensure performance. Keep stock of office supplies and place orders when necessary.
Company industry:
Construction & Building
Job role:
Administration

Travel Consultant

January 2014 - January 2016

Saghi Tourism

Dubai, United Arab Emirates

January 2014 - January 2016

Company industry:
Tourism, Museum, & Cultural

Sales Associate

March 2012 - March 2014

Al Bassam Centre

Dubai, United Arab Emirates

March 2012 - March 2014

Company industry:
Sales Outsourcing

Education

Institute of Creative Computer Technology

January 2006

January 2006

High school or equivalent, Undergraduate (BSBA)

Philippines

Rizal High School

April 2004

April 2004

Diploma, Secondary Education

Philippines

Skills

Tact
Expert
Tact
Expert
Microsoft Software
Expert
Microsoft Software
Expert
Flexibility
Expert
Flexibility
Expert
Data Management
Expert
Data Management
Expert
Customer Service Oriented
Expert
Customer Service Oriented
Expert
ADMINISTRATION
Expert
ADMINISTRATION
Expert
SALES
Expert
SALES
Expert
CUSTOMER SERVICE
Intermediate
CUSTOMER SERVICE
Intermediate
MICROSOFT OFFICE
Intermediate
MICROSOFT OFFICE
Intermediate
MINISTRY OF DEFENCE
Beginner
MINISTRY OF DEFENCE
Beginner
SAFETY
Beginner
SAFETY
Beginner
Team Leader
Intermediate
Team Leader
Intermediate
CUSTOMER RELATIONS
Intermediate
CUSTOMER RELATIONS
Intermediate
Adaptability
Expert
Adaptability
Expert
Tact
Expert
Tact
Expert
Microsoft Software
Expert
Microsoft Software
Expert
Flexibility
Expert
Flexibility
Expert
Data Management
Expert
Data Management
Expert
Customer Service Oriented
Expert
Customer Service Oriented
Expert
COMPOSITE MATERIALS
Intermediate
COMPOSITE MATERIALS
Intermediate
COMPUTER SECURITY
Intermediate
COMPUTER SECURITY
Intermediate
FINANCE
Intermediate
FINANCE
Intermediate
FINANCIAL PLANNING
Intermediate
FINANCIAL PLANNING
Intermediate
FINANCIAL STATEMENTS
Intermediate
FINANCIAL STATEMENTS
Intermediate
LOGISTICS
Intermediate
LOGISTICS
Intermediate
LOGISTICS MANAGEMENT
Intermediate
LOGISTICS MANAGEMENT
Intermediate
OPERATIONS
Intermediate
OPERATIONS
Intermediate
PAYROLL ADMINISTRATION
Intermediate
PAYROLL ADMINISTRATION
Intermediate
RETAIL EXPERIENCE
Intermediate
RETAIL EXPERIENCE
Intermediate
ACCOUNTING
Intermediate
ACCOUNTING
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
CRISIS INTERVENTION
Intermediate
CRISIS INTERVENTION
Intermediate
DATA PROCESSING
Intermediate
DATA PROCESSING
Intermediate
ELECTRONIC DATA INTERCHANGE
Intermediate
ELECTRONIC DATA INTERCHANGE
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
PROCUREMENT
Intermediate
PROCUREMENT
Intermediate

Social profiles

Languages

English

Intermediate

Tagalog

Native Speaker

Arabic

Beginner

Training and Certifications

Certifications
Watering and Beverage
ITTroubleshooting Certification
Fire Safety Fundamentals
Training
Watering and Beverage Services (Barista)
Asian Touch International Institute Inc.
DLMT (Desktop & Laptop Maintenance & Troubleshooting)
Filipino Association for Computer Excellence
Fire Safety Fundamentals and Proper use of Fire Exitnguisher
Emirates Civil Defence Academy
Feb 2016