SHIPPING/CARGO CONTROLLER
The Kanoo Group
Total years of experience :12 years, 11 Months
• Monitors shipments (Export/Import) by tracking, using US military different systems, commercial websites, e-mails and phones.
• Updates the customers with the statuses of their shipments using reports, e-mails and phones.
• Creates and sends different Daily Reports.
• Creates and submits documents to Ministry of Defense (MOD) for the un-booked shipments arrived in the Airport for approval for movements.
• Creates and submits documents to request movements of US military shipments out of the seaport for deliveries.
• Communicates constantly with the customers and carriers concerning shipment status, updates and movements.
• Issues Purchase Orders (POs) within the specified quantity, quality and timeline specified by end user.
• Plans and manages the inventory levels of materials or products based on consumption rates; makes replenishment orders as necessary.
• Interfaces with requestors from different departments, obtains details on Purchase Requests, including item description, quantity, need by date and delivery location providing catalogs as necessary.
• Confers with vendors to obtain product/service information such as price, availability, delivery schedule and discrepancies in quantity or quality.
• Prepares POs and attaches all related documents including quotations, comparison sheets, contract, and emails for signatures.
• Contacts vendors to follow up on the status of an order when necessary; keeps the requestors informed.
• Enters data of non-stock items in system; forwards received suppliers’ invoices to the Accounting department for processing.
• Assigns new codes for newly acquired items; provides the requestor and the item code officer with proper item description when requested.
• Coordinates with the Freight and Clearance Officer to secure shipping and clearance of international orders within set quality, price and timeline.
• Handles customer and supplier complaints related to defects, shortages, missing parts and resolves them.
• Keeps the department data updated by maintaining contact with suppliers and end users, and market trends.
• Searches the local and international markets for potential suppliers; prepares comparison sheets showing details on prices, discounts offered, credit and delivery terms.
• Visits new suppliers for assessment; completes the Supplier Registration Form, secures necessary documents and forwards to legal department for revision prior to adding to the company Supplier List.
• Visits the company Warehouses on regular basis.
• Revises and updates the quality, price and technical specifications of purchased items regularly; ensuring competent quality execution of all regular purchasing duties and administrative work.
• Negotiates with suppliers for contractual agreements on fixed prices, delivery terms, and standard quality.
• Responsible for exercising due diligence towards the environment, health & safety of self & others in the organization.
• Responsible for complying with the applicable HSE procedures, instructions, requirements, laws, regulations from customers, regulatory and statutory bodies and those applicable to the job requirements.
• Responsible for reporting to superiors the occurrences, events, violations and acts that may affect the environment, health, safety and company reputation.
• Performs other tasks and activities as requested.
•Overlooking the staff needs, security and wellness.
•Overlooking the camp and office area organize, clean and secure.
•Responsible for the financial uses and needs of the camp or area.
•Making sure that the company and each staff maintains good relationship and follow rules and orders by the Military inside the Base.
•with staff, customers and military with courtesy and respect.
•Always on the lookout for possible customers to be submitted to sales department.
•Making sure all the assets for operations are being managed properly.
•Monitors and checks the Daily Flight Schedule and Cargoes being planned on each Flight.
•Daily briefing with the staff concerning Flight plan and action plans prior on flights arrival.
•Making sure all Flights and Cargo documents such as MAWB, HAWB, Invoice and DGD (if any) are prepared for each flight.
•Monitors the downloading and uploading of the cargoes in the plane. Counter check the cargo manifest being given by the plane crew to the actual cargo being downloaded. Incoming and Outgoing documents for each cargo should be secured and handed over.
•Monitors the deliveries and pick-ups of the cargoes to the customers.
•Prepares and submit thru e-mail the Daily, Weekly and Monthly reports such as: CBF, POD, Daily Asset Report, Situational Report and Petty Cash Report.
•Constant communications with superiors and co-workers in Dubai, UAE regarding needs and issues.
•Pick-ups and deliveries of the incoming and outgoing shipment.
•Verifies and checks the flight schedule and Flight Plan being sent by the main office.
•Prepares the shipment to load on the plane.
•Accomplish all the cargo documents such as HAWB, MAWB, Cargo Manifest and DGD prior on flight arrival.
•Prepare the equipment to be used prior on mission arrival
•Downloading and uploading the shipments inside the plane.
•Counter checks the cargo received and be loaded on the plane versus the cargo manifest.
•Sends daily report s such as: Proof of Delivery (POD), Inbound Overages and Shortages, Outbound Pre-alert report.
•Maintains good relationship with the customers.
•Abide the rules and regulations inside the Military Base.
•In charge of Monitoring of Inbound and Outbound cargo.
•Provides efficient delivery and pick-up service of both Inbound and Outbound Shipments to Customers.
•Customer service
•Ensures to submit all daily activity reports on time such as: Proof of Delivery Report, Delivery Exemption Report, Outbound Pre-alert Report, Inbound shortages and Overages report, Weekly situation Report, Cash Payment Report and Incident report.
•Collects payments and issue receipt to the customer’s transactions.
•Remits cash payments to the account department monthly.
•Responsible for monitoring and purchasing office supply.
•File Management.
Bachelor of Secondary Education College Graduate Manuel L. Quezon University Quiapo, Manila, Philippines 1986-1990
Sto Nino Academy Secondary Bamban, Tarlac, Philippines 1982-1986
Dela Cruz Elementary School Primary Bamban, Tarlac, Philippines 1976-1982