RAFI MUHAMMAD SALI

• Prepare Payroll and Posting deduction and updating Journal Entries.
•Prepare P&L and Balance Sheet on Monthly Basis.
• Prepare Trail Balance for the auditing purpose• Overseeing all day-to-day accounts related functions ensuring efficiency and accuracy
• Reconcile the POS Machine and Credit Card Machine Report by Daily.
• Cash collection on daily Basis.
• Deposits of cash and cheques on daily Basis.
• Giving proper instruction to Renew Company License, Labor visa and immigration clearance, and all government licenses.
• Collection, payments and Bank deposits updating in system.
• Document verification and system updating of In House Finance Deals.
• Preparation of Monthly customer outstanding and follow-ups.
• Monthly Bank Reconciliation.
Prepare Trail Balance for the auditing purpose
• Online fund transferring and creating template for the suppliers
• Quarterly customer ledger reconciliation and balance confirmation with customer.
• Support and co-ordination with Administration department (like employee passport controls, Visa and Passport renewals, Ministry and Registration Department.)
• Preparation of payments to the suppliers and vendors.
• Making purchase orders and follow-up with suppliers.
• Preparation of Employee Salaries and making WPS file.
• Weekly credit card sales Reconciliation with banks statement.
• Maintaining Cash Book and Ledger.
• Voucher maintaining, bank transactions and Billing.
• Updating and maintain Staff record as attendance, Leave and contact details, etc.
• Preparation of Monthly reports to Management
• To solve the labor’s problems and arrange the good working environment.
• Acting as Management Level to giving proper instruction and guideline for all department Heads.

Account Payable
• Scrutiny of bills with Purchase Requisition and LPO and making sure that the expenses are debited to the proper cost centre and ensuring that the document has been approved by the authorized companies signatory
• Release of payment to vendor on their due date
• Ensuring the timely payment of Utilities bills and submission of report to the payroll department towards the personnel expenses of the employees
• Co-ordination with Credit department before releasing the payment to Vendor against their receivable to the company
• Reconciliation of Trade creditors statement account
• Scrutiny of follow up of advance paid to the creditors
• Reconciliation of Group companies payable.


Account Receivable
• Ensuring the timely submission of bills with proper documentation
• Co-ordination with the Credit Collection Department towards the amount realization
• Preparation of forecast report to the management towards the receivable.
• Timely reconciliation of account with trade debtors
• Co ordination with the sales department and submission of sales report to the concerned HOD.( employee wise and product wise and to the management)
• Liaison with the Credit Collection department towards the over dues and bounced cheques


Payroll
• Scrutiny of monthly payroll, and making sure of correctness of additions and deductions. Preparation of Leave pay and indemnity as per companies policy
• Ensuring the employees recoveries against salary advance, telephone water and electricity
• Settlement of employees foreign business travel as per companies policy
• Ensuring timely submission of bill against the advance taken by the employees towards the company expenses.
• Scrutiny of incentives of sales executives against their monthly targets.

Document Control

• I am responsible for the effective and efficient document control of all engineering documents, in accordance with the established procedures.
• Maintain registers of all receipts and issues or submissions of documents and correspondence.
• Ensure the effective running of the day-to-day operations of the document center.
• Register, log, distribute, track, issue, maintain and control office and site project documents and drawings.
• Daily routine activities of Document Control, including distribution of documents, maintaining electronic folders and directories, tracking and retrieval of documents and drawings.

• Receiving and distributing all documents. Preparation transmittal sheets for Inspection Requests, Material & Shop drawing submittals and Filing etc.
• To ensure compliance with quality assurance requirements at all time.
• To organize copies of hard & softcopy documents, incoming and outgoing.

Receive

• Receive and distribute project documents and drawings based on the Document Distribution Matrix to the right department and right person (action parties) as per agreed procedure after Project Manager’s Review.
• Receive, record, log, scan and distribute all project documents, shop drawings and other submittals.
• Ensure the correct stamping all documents or drawings in accordance with the prevailing document control procedures

Preparing Audit Report for the Management regarding,
Invoicing, Inventories, Payments, Petty Cash etc.
Daily Bank reconciliation,
verifying supplier statement with Invoices.
checking Invoice with Delivery note.
Checking Customer payment with Part issue.
analyzing Cheque issuance and PDC's with Payment request from Concerned Department.
Checking attendance of employees with their payroll sheet.
Over all checking with Journal posting and Accruals.
Checking over all ledger posting with Proper Signature approval.