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Raghad Nabeel Al Saadi, Administrative Assistant

Raghad Nabeel Al Saadi

Administrative Assistant·Qatar Manpower Solutions Co. (Jusour)

Qatar

Bachelor's degree, Office Management & Executive Secretary Diploma (OMES)

Work experience

Total years of experience: 17 years, 6 months

Administrative Assistant

January 2025 - Present

Qatar Manpower Solutions Co. (Jusour)

Doha, Qatar

January 2025 - Present

eporting directly to the Director of Human Resources, I provide high-level administrative support to ensure the efficient functioning of the HR department. I manage sensitive documentation with accuracy and discretion, oversee the organization and maintenance of employee records, and support the implementation of HR policies and procedures in alignment with company standards.

In this role, I coordinate recruitment activities, including scheduling interviews, preparing employment documents, and supporting onboarding logistics to ensure a smooth experience for new hires. I also manage the Director’s calendar, arrange internal meetings, and ensure timely follow-up on key HR initiatives.

Acting as a central communication point within the department, I facilitate correspondence with internal teams and external partners, ensuring professionalism and clarity. I prepare reports, presentations, and meeting materials to support strategic decision-making, and maintain organized filing systems to enhance document retrieval and compliance readiness.

By handling confidential matters with the utmost discretion, staying proactive in addressing administrative challenges, and contributing to cross-functional collaboration, I help drive the overall efficiency and responsiveness of the HR department.
Company industry:
Public Administration
Job role:
Human Resources and Recruitment

Administrative Assistant to Director of Human Resources

January 2025 - Present

Qatar Manpower Solutions Co. (Jusour)

Doha, Qatar

January 2025 - Present

In this role, I provide comprehensive, high-level administrative support to ensure smooth and
efficient operation of the Human Resources department. I manage sensitive and
confidential documentation with precision and discretion, maintain accurate employee
records, and assist in the implementation of HR policies and procedures in alignment with
organizational standards. Key responsibilities include coordinating end-to-end recruitment
logistics—scheduling interviews, preparing employment documentation, and facilitating
seamless onboarding experiences for new hires. I also manage the HR Directors calendar,
arrange internal meetings, and follow up on critical HR initiatives to support strategic goals.
Serving as a central communication hub within the department, I handle correspondence
with internal stakeholders and external partners, ensuring clarity, professionalism, and timely
response. I prepare detailed reports, presentations, and meeting materials to aid in
strategic decision-making, while also maintaining structured and compliant filing systems to
support audit readiness and efficient information retrieval. With a proactive approach to
problem-solving and a commitment to confidentiality and efficiency, I contribute to cross
functional collaboration and play a key role in enhancing the departments productivity
and responsiveness.
Company industry:
Public Administration

Executive Assistant to CEO

June 2023 - January 2025

malomatia

Doha, Qatar

June 2023 - January 2025

In this role, I optimized the CEOs time through precise calendar management, skillfully coordinating meetings, appointments, and travel arrangements while proactively resolving conflicts to ensure seamless scheduling. Acting as a primary communication conduit, I facilitated smooth interactions with internal and external stakeholders, crafting and prioritizing high-impact correspondence to guarantee urgent matters received immediate attention. I supported strategic meetings by preparing detailed agendas, documents, and presentations, and ensured accountability by documenting action items and following up for timely completion. For travel, I organized comprehensive itineraries and managed logistics for both domestic and international trips, enabling the CEO to travel effortlessly. I handled confidential information with utmost discretion, establishing organized filing systems that enhanced document retrieval and operational efficiency. By coordinating task delegation and facilitating collaboration with executives and team members, I helped maintain focus on key priorities. I also executed special projects, performing research, analysis, and presentations to support the CEO’s initiatives with actionable insights. Additionally, I fostered positive relationships with key stakeholders to strengthen the CEO’s network and proactively identified challenges, proposing solutions that enhanced overall efficiency and effectiveness.
Company industry:
IT Services
Job role:
Secretarial

Executive Secretary to CEO

January 2023 - January 2025

Malomatia Q.P.S.C.

Doha, Qatar

January 2023 - January 2025

In this role, I optimized the CEOs time through precise calendar management, skillfully
coordinating meetings, appointments, and travel arrangements while proactively resolving
conflicts to ensure seamless scheduling. Acting as a primary communication conduit, I

facilitated smooth interactions with internal and external stakeholders, crafting and
prioritizing high-impact correspondence to guarantee urgent matters received immediate
attention. I supported strategic meetings by preparing detailed agendas, documents, and
presentations, and ensured accountability by documenting action items and following up
for timely completion. For travel, I organized comprehensive itineraries and managed
logistics for both domestic and international trips, enabling the CEO to travel effortlessly. I
handled confidential information with utmost discretion, establishing organized filing
systems that enhanced document retrieval and operational efficiency. By coordinating
task delegation and facilitating collaboration with executives and team members, I helped
maintain focus on key priorities. I also executed special projects, performing research,
analysis, and presentations to support the CEOs initiatives with actionable insights.
Additionally, I fostered positive relationships with key stakeholders to strengthen the CEOs
network and proactively identified challenges, proposing solutions that enhanced overall
efficiency and effectiveness.
Company industry:
IT Services

Executive Secretary to CFO

February 2021 - June 2023

malomatia

Doha, Qatar

February 2021 - June 2023

In this role, I provided essential administrative support to the Chief Financial Officer and the Finance team, streamlining their operations and enhancing productivity. I managed and scheduled appointments, organized meetings, and maintained a structured file system along with updated procedure manuals. Attending meetings, I captured and distributed minutes, ensuring key takeaways and action items were promptly communicated. I handled all incoming and outgoing mail and correspondences with precision, while also coordinating activities and maintaining a detailed monthly and yearly timetable for the Finance Office. Additionally, I tracked and reported on the team’s professional development activities and maintained payment spreadsheets to support departmental financial tracking. During periods when the CEO’s assistant was on leave, I took on the responsibilities of the CEO’s office while maintaining my duties for the CFO, demonstrating adaptability and commitment to seamless executive support across both functions.
Company industry:
Business Support Services
Job role:
Secretarial

Executive Secretary to CFO

January 2021 - January 2023

Malomatia Q.P.S.C

Doha, Qatar

January 2021 - January 2023

In this role, I provided essential administrative support to the Chief Financial Officer and the
Finance team, streamlining their operations and enhancing productivity. I managed and
scheduled appointments, organized meetings, and maintained a structured file system
along with updated procedure manuals. Attending meetings, I captured and distributed
minutes, ensuring key takeaways and action items were promptly communicated. I
handled all incoming and outgoing mail and correspondences with precision, while also
coordinating activities and maintaining a detailed monthly and yearly timetable for the
Finance Office. Additionally, I tracked and reported on the teams professional
development activities and maintained payment spreadsheets to support departmental
financial tracking. During periods when the CEOs assistant was on leave, I took on the
responsibilities of the CEOs office while maintaining my duties for the CFO, demonstrating
adaptability and commitment to seamless executive support across both functions.
Company industry:
IT Services

Legal & Administration Secretary

December 2020 - February 2021

Qatar Meat Production Company

Doha, Qatar

December 2020 - February 2021

In this role, I provided high-level administrative and legal support, ensuring the seamless operation of daily tasks and upholding accuracy and efficiency in all documentation processes. I expertly transcribed, proofread, and filed legal documents ahead of court deadlines, maintaining a meticulous standard of quality. I managed the organization and distribution of physical and digital legal files—scanning, copying, and faxing critical paperwork in a timely manner while preserving confidentiality and accessibility.

I scheduled and coordinated court depositions, hearings, and meetings, proactively managing multiple calendars and delivering timely reminders to support deadline adherence. I also facilitated internal and external communication by answering and directing phone calls, taking messages, and ensuring that inquiries were addressed or routed appropriately. Acting as a first point of contact, I welcomed visitors and clients professionally, creating a positive and organized office environment.

In support of executive leadership, I provided direct assistance to assigned executives and directors by preparing agendas, organizing travel and meetings, taking minutes, and drafting summaries or correspondence from various information sources including emails, meeting notes, and reports. I conducted light research when required to support ongoing projects or inquiries and maintained discretion with sensitive information.

Additionally, I handled a range of general office responsibilities such as responding to administrative inquiries, managing petty cash, maintaining supplies, coordinating maintenance of office equipment, and overseeing the receipt and dispatch of packages and correspondence. My role contributed significantly to operational efficiency and supported the successful execution of legal and administrative functions across the department.
Company industry:
Food & Beverage Production
Job role:
Secretarial

Legal & Administration Secretary

December 2020 - January 2021

Qatar Meat Production Company

Doha, Qatar

December 2020 - January 2021

In this role, I provided high-level administrative and legal support, ensuring the seamless
operation of daily tasks and upholding accuracy and efficiency in all documentation
processes. I expertly transcribed, proofread, and filed legal documents ahead of court
deadlines, maintaining a meticulous standard of quality. I managed the organization and
distribution of physical and digital legal files—scanning, copying, and faxing critical
paperwork in a timely manner while preserving confidentiality and accessibility. I scheduled
and coordinated court depositions, hearings, and meetings, proactively managing multiple
calendars and delivering timely reminders to support deadline adherence. I also facilitated
internal and external communication by answering and directing phone calls, taking
messages, and ensuring that inquiries were addressed or routed appropriately. Acting as a
first point of contact, I welcomed visitors and clients professionally, creating a positive and
organized office environment. In support of executive leadership, I provided direct
assistance to assigned executives and directors by preparing agendas, organizing travel
and meetings, taking minutes, and drafting summaries or correspondence from various
information sources including emails, meeting notes, and reports. I conducted light
research when required to support ongoing projects or inquiries and maintained discretion

with sensitive information. Additionally, I handled a range of general office responsibilities
such as responding to administrative inquiries, managing petty cash, maintaining supplies,
coordinating maintenance of office equipment, and overseeing the receipt and dispatch
of packages and correspondence. My role contributed significantly to operational
efficiency and supported the successful execution of legal and administrative functions
across the department.
Company industry:
FMCG

Personal Assistant - CFO & Finance Department

October 2008 - January 2020

Qatar District Cooling Company

Doha, Qatar

I found this job using Bayt.com

October 2008 - January 2020

In this role, I served as the key liaison for all communications directed to the CFO and finance department, ensuring smooth coordination with internal teams & external stakeholders. I optimized the CFO’s time through meticulous calendar management, strategically scheduling meetings & appointments to maximize productivity, while coordinating logistics & sending timely confirmations & reminders. I skillfully organized high-level meetings & conferences, prepared detailed agendas, presentations, and documentation, and maintained accountability by following up on action items. I also managed complex travel arrangements, including transportation & accommodations, for both local and international trips.

Acting as the face of the CFO’s office, I welcomed & assisted visitors professionally, ensuring a positive and seamless experience. I handled incoming & outgoing communications—calls, emails, mail, and faxes—with discretion and efficiency, routing them appropriately and drafting high-impact correspondence when needed. I maintained organized filing systems, both digital and physical, to facilitate quick access to important documentation.

In support of financial operations, I prepared key documentation for financial statements, annual general assembly and board meetings, bank correspondences, and regulatory bodies, ensuring accuracy and compliance. I coordinated payment processes with accountants, tracked postdated cheques, and monitored the lifecycle of bank guarantees, proactively ensuring timely renewals or releases. I also contributed to policy implementation and trained junior staff, enhancing office operations and knowledge sharing.

Additionally, I demonstrated flexibility and leadership by covering the CEO’s office in 2012, managing dual responsibilities with professionalism. From 2013 to 2014, I supported the CFO in his expanded role as Acting CEO, maintaining high performance across both executive functions and ensuring continuity in leadership support.
Company industry:
Utilities
Job role:
Secretarial

Personal Assistant for the CFO & Finance Department

October 2008 - January 2020

Qatar District Cooling Company (Qatar Cool)

Doha, Qatar

October 2008 - January 2020

In this role, I served as the key liaison for all communications directed to the CFO and
finance department, ensuring smooth coordination with internal teams & external
stakeholders. I optimized the CFOs time through meticulous calendar management,
strategically scheduling meetings & appointments to maximize productivity, while
coordinating logistics & sending timely confirmations & reminders. I skillfully organized high
level meetings & conferences, prepared detailed agendas, presentations, and
documentation, and maintained accountability by following up on action items. I also
managed complex travel arrangements, including transportation & accommodation, for
both local and international trips. Acting as the face of the CFOs office, I welcomed &
assisted visitors professionally, ensuring a positive and seamless experience. I handled
incoming & outgoing communications—calls, emails, mail, and faxes—with discretion and
efficiency, routing them appropriately and drafting high-impact correspondence when
needed. I maintained organized filing systems, both digital and physical, to facilitate quick
access to important documentation. In support of financial operations, I prepared key
documentation for financial statements, annual general assembly and board meetings,
bank correspondence, and regulatory bodies, ensuring accuracy and compliance. I
coordinated payment processes with accountants, tracked postdated cheques, and
monitored the lifecycle of bank guarantees, proactively ensuring timely renewals or
releases. I also contributed to policy implementation and trained junior staff, enhancing
office operations and knowledge sharing. Additionally, I demonstrated flexibility and
leadership by covering the CEOs office in 2012, managing dual responsibilities with
professionalism. From 2013 to 2014, I supported the CFO in his expanded role as Acting CEO,
maintaining high performance across both executive functions and ensuring continuity in
leadership support.
Company industry:
Utilities

Teller

March 2006 - August 2006

Qatar National Bank (QNB)

Doha, Qatar

March 2006 - August 2006

I gained good experience in BEEM system, and I used to do the following tasks :
• Cash deposit & withdrawals.
• Cheques deposit & withdrawals.
• Exchanges of currencies at different rates.
• Telex transfers.
• Monthly transfers to the accounts (Salaries).
◦ Clearing checks.
Company industry:
Banking
Job role:
Accounting and Auditing

Data Entry

January 2006 - March 2006

Qatar National Bank (QNB)

Doha, Qatar

January 2006 - March 2006

I have been assigned to work with QNB (Qatar National Bank) from 15/01/2006 to 15/03/2006 (temporary contract) in customer shares applications entering, posting, and verifying for: AL-Rayyan Bank 2006.
Company industry:
Banking
Job role:
Administration

Education

New Horizon.

February 2008

February 2008

Bachelor's degree, Office Management & Executive Secretary Diploma (OMES)

Qatar

New Horizon.

February 2008

February 2008

High school or equivalent, Office

Qatar

New Horizons Computer Learning Centers

January 2008

January 2008

Diploma, Office Management Executive Secretary (OMES)

Qatar

GPA (point): 3.96 out of 4

GPA (point): 3.96 out of 4

View attachment

Qatar National Bank (QNB)

August 2006

August 2006

High school or equivalent, Introduction Programme (Basic Banking)

Qatar

Al-wakrah high school for girls

June 2003

June 2003

High school or equivalent, Science section

Qatar

GPA (percentage): 70.2%

GPA (percentage): 70.2%

-
View attachment

Al - Wakrah High School for Girls.

June 2003

June 2003

High school or equivalent, section)

Qatar

Al - Wakrah High School for Girls.

June 2003

June 2003

High school or equivalent, High School

Qatar

Skills

Science
Expert
Science
Expert
Mobile
Expert
Mobile
Expert
Mail
Expert
Mail
Expert
Office Equipment
Expert
Office Equipment
Expert
Office Management
Expert
Office Management
Expert
ICDL
Expert
ICDL
Expert
Tayping
Intermediate
Tayping
Intermediate
ADAPTABILITY
Intermediate
ADAPTABILITY
Intermediate
CLIENT CONFIDENTIALITY
Intermediate
CLIENT CONFIDENTIALITY
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
COMPLEX PROBLEM SOLVING
Intermediate
ETHICAL STANDARDS AND CONDUCT
Intermediate
ETHICAL STANDARDS AND CONDUCT
Intermediate
EXECUTIVE LEADERSHIP
Intermediate
EXECUTIVE LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
PROBLEM SOLVING
Intermediate
PROBLEM SOLVING
Intermediate
RELIABILITY
Intermediate
RELIABILITY
Intermediate
TRAVEL ARRANGEMENTS
Intermediate
TRAVEL ARRANGEMENTS
Intermediate
Science
Expert
Science
Expert
Mobile
Expert
Mobile
Expert
Mail
Expert
Mail
Expert
Office Equipment
Expert
Office Equipment
Expert
Office Management
Expert
Office Management
Expert
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE FUNCTIONS
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
ADMINISTRATIVE SUPPORT
Intermediate
CLIENT CONFIDENTIALITY
Intermediate
CLIENT CONFIDENTIALITY
Intermediate
EXECUTIVE ASSISTANT CERTIFICATION
Intermediate
EXECUTIVE ASSISTANT CERTIFICATION
Intermediate
LEADERSHIP
Intermediate
LEADERSHIP
Intermediate
MANAGEMENT
Intermediate
MANAGEMENT
Intermediate
OPERATIONS
Intermediate
OPERATIONS
Intermediate
PROBLEM SOLVING
Intermediate
PROBLEM SOLVING
Intermediate
RELIABILITY
Intermediate
RELIABILITY
Intermediate
TRAVEL ARRANGEMENTS
Intermediate
TRAVEL ARRANGEMENTS
Intermediate

Social profiles

Facebook
Facebook
facebook.com/raghad.alsaadi/

Instagram
Instagram
instagram.com/ralsaadi85/

Languages

Arabic
Expert
English
Expert

Training and Certifications

Certifications
Qatari Driving License
Introduction program (Basic Banking)
Certification Professional Business
ICDL Certificate
Business English Certificate
The World Class Executive Assistant
Office Management
Effective Business Writing
Finance for Executive Assistants
MS Office - Excel 2010, Level 2 & 3
Introduction to Quality Management Systems Course (ISO 9001:2008)
Time Management & Prioritizing
Can Do Attitude & Accountability Model
The Exceptional PA, EA, Administrative Program
Time Management Fundamentals
Administrative Human Resources
Administrative Professional Tips
Operations Management Foundations
Qatari Driving License
Introduction program (Basic Banking)
Certification Professional Business
ICDL Certificate
Business English Certificate
The World Class Executive Assistant
Office Management
Effective Business Writing
Finance for Executive Assistants
MS Office - Excel 2010, Level 2 & 3
Introduction to Quality Management Systems Course (ISO 9001:2008)
Time Management & Prioritizing
Can Do Attitude & Accountability Model
The Exceptional PA, EA, Administrative
Certificate Business Professional
Dec 2008 - Oct 2009
Effective Business Writing
Oct 2012 - Oct 2012
Show credentials
Office Management
Feb 2012 - Feb 2012
Show credentials
The World Class Executive Assistant
Apr 2011 - Apr 2011
Show credentials
Business English 2A
Apr 2009 - Apr 2009
Show credentials
Finance for Executive Assistants
Oct 2013 - Oct 2013
Show credentials
MS Excel 2010 Level 2 & 3
Nov 2013 - Nov 2013
Show credentials
Can Do Attitude & Accountability Model
Nov 2019
Show credentials
Time Management & Prioritizing
Nov 2018
Show credentials
Introduction to Quality Management Systems Course (ISO 9001:2008)
Jan 2015
Show credentials