Rahma Al Mawali

HR Assistant at Zayed University

• United Arab Emirates - Abu Dhabi
• December 2013 to July 2019

Prepare HR-related letters, forms and other documents such as employment letters, service/experience letters, to whom it may concern etc. to government ministries and organizations, consulates, embassies, banks, police departments etc. in Arabic and English.
Assist in the recruitment process through scheduling interviews and using Oracle to obtain applicants’ CVs.
Maintained accurate logs of approvals for new hires, promotions, transfers, etc.
Process payroll request for hourly paid employees.
Participate in the recruitment and orientation of new international hires as it relates to HR Services procedures like flight bookings arrangements, send informative emails before arriving that includes their visas, the airline ticket and the orientation schedule, prepare necessary letters such as opening bank account, parking permits, obtaining license and landline request.
Prepare new hires contracts for staff, full faculty, adjuncts and special contracts by using different templates according to grade, nationality and type of contract (staff or faculty).
Processed medical insurance applications and sent all the information required to issue medical cards for new hires, existing employees’ families and cancellation applications for leavers to the insurance company.
Worked closely with the Visa and Housing Specialist and assist with the paper work such as preparing immigration letters.
Trained to input purchasing requisition in the banner system.
Keeping record of meeting minutes by documenting it in a special meeting template.
Prepare and maintain employee personnel files including filing.
Dealing with other HR employees in Abu Dhabi and Dubai, internal clients including Senior Management and external clients. All employees in the HR team.
Receive incoming calls for any inquiries internally and externally.

March 2013: Work placement at Abu Dhabi Police GHQ - Training Department

Worked on correspondence system & HR system (Oracle).
Organized courses for department through accepting institutions offers.
Performed data entry functions.
Produced correspondence and reports for Supervisor.
Answered clients queries.

February 2013: Worked in the UAE University library in United Arab Emirates University

Performed data entry to keep track of books distributed.
Provided student support about any enquiries.
Involved in effective team work.