رشا أحمد

● Actively involved in events, including seminars, award dinners and large scale annual client event from end to end.
● Anticipate the basic needs of the host to ensure an event runs smoothly. Proactively update events host in relation to event details, such as RSVPs, and forward plan event material requirements.
● Liaise with external suppliers to process and file invoices and expenses relating to them.
● Support the legal 500 and chambers submission process to produce high quality submissions for these and other industry sectors award events.
● Manage the marketing calendar and weekly emails.
● Undertake administrative tasks, particularly in the run up to events, such as badge making, formatting of slides and arranging the printing of event materials in a timely matter.
● Monitoring levels of stationary and promotional goods and ordering in a timely manner.
● Provide support with pitches and credentials documents, such as liaising with fee-earners for their bios and experience to be included.
● Work with the Business Development Manager to create and maintain a credentials database for all practice areas to improve pitch and directory submission efficiency.

Providing comprehensive administrative support to partners and other fee earners:

● Research and preparation of all conflict checks, KYC, and risk assessment documentation for new clients;
● Preparation of draft Engagement letters;
● Inputting fee earner time records, creation of WIP and financial reports, and preparation of invoices;
● Preparation of expense claims;
● Arranging business travel and accommodation including preparation and submission of visa applications; and
● Creating business cards in both English and Arabic.

Providing support on Business Development activities including:

● Creation and maintenance of client contact databases and event lists;
● Event management including venue sourcing, invitations, event set up, attendee registration, greeting. Also assisting with event follow-up including arranging internal post-brief meetings and communications to attendees through CRM program; and
● PowerPoint presentations for internal and external seminars and pitches.
● Acted as main BD point of contact in relation to Women in Business networking initiative, and Employment benefits Seminar which involved liaising with external partners such as DIFC personnel.

Providing research and logistical support to fee earners:

● Researching and summarizing the process of the establishment of new companies both on the mainland and in the DIFC including attending and liaising with the Department of Economic Development and the DIFC Authority;
● Conducting research and preparation of summary for client on adding activities to trade licenses, proving step-by-step support to client;
● Arranging attestation of Power of Attorney document; and
● Preparation of written translation of documents from English to Arabic, and from Arabic to English such as trade licenses, court documents and legal agreements as well as arranging external translation of complex and/or lengthy documents.

- Operates Cisco Phone System and/or Cisco Web Attendant to relay incoming, outgoing, and intra-system calls.
- Coordinates with outside vendors, clients, building management, and/or security for afterhours guest services.
- Providing comprehensive admin support functions for attorneys/ partners.
- Handling bi-lingual typing of legal documents/ agreements.
- Providing Arabic into English translation and vise versa of various legal documents.
- Creating, maintaining and distributing meeting materials for client matters.
- Assist with coordinating meetings with various clients and scheduling conference calls; make travel and hotel reservations for attorneys to attend various functions.
- Organizes messenger and transportation arrangements.

2010-Present Human Resource Officer- Al Takamol Cement Factory "www.takamolcement.com"
• Assisting in the short listing of suitable candidates and arranging interviews.
• Developing & improving existing HR procedures and processes.
• Making sure that any promotions, transfers and pay rises take effect as planned.
• Assisting in the set up and maintenance of client & candidate databases.
• Conducting pre-employment checks on job applicants references, academics etc.
• Deciding which online job sites & newspapers to advertise jobs.
• Writing job specifications and designing job adverts.
• Organizing and arranging travel arrangements such as hotels and cars booking.
• Assuring that policies and procedures are followed in the workplace.

assisting in all of the companies needs and preparing the attandance monthly report by the end of every month, collecting over time from all of the company's departments, arrange bookings for guests( tickets, hotels, cars), handelling all of the admin tasks(payments, bills), supervising the drivers in the admin department.

2009 - 2010: Sales Executive - Van Vliet Group "International Exhibition".
• Advertised for regional Van Vliet chain of stores.
• Increased sales of new products by implementing new tactics and strategies.
• Assisted the office in daily administrative duties
• Arranged and attended meeting with clients and prepared report on key decisions.
• Promoted products and services of Van Vliet group.

2008 - 2009: Customer Relation Officer - Zain Telecommunication
• Cross selling to existing customers and acquisition of new customers.
• Provided solutions to the customer's financial needs.
• Ensured Customer Satisfaction.
• Prepared & maintained the sales call reports.
• Explored new sales area and ways to achieve targets.

•preparing briefs and commissioning research;
•formulating a plan/proposal and presenting it to the client or senior management;
•writing and managing the distribution of surveys and questionnaires;
•briefing interviewers and researchers;
•liaising with and managing survey staff;
•moderating focus groups