Executive Assistant And Office Manager
Badri Management Consultancy
مجموع سنوات الخبرة :12 years, 10 أشهر
• Managed end-to-end administrative tasks for the CEO organizing an extremely
active calendar of busy appointments, developed & maintained complex
corporate reports
• Actively handled International Travel & Expense reports for department senior
executives (Flights, Hotel, Insurance & Airport transfers) - Saved company’s
travel expenses by 20-25% by negotiating with multiple Travel Services
Providers
• Served as go-to-person regarding any administrative and operational functions.
• Actively participate and assist the Human Resource department in smooth functioning and
bringing new rules pertaining to employee engagement.
• Assist the CEO and other managerial heads in applying visas for various countries.
• Managed end-to-end administrative tasks for the CEO organizing an extremely
active calendar of busy appointments, developed & maintained complex
corporate reports - Constantly delivered weekly reports for CCO, CFO, CIO,
SVP & Board members
• Instrumental in setting up & launch of “GEMS Rewards Programme” for GEMS
Education - Independently managed & supported Administration &
Operations of the project
• Actively handled International Travel & Expense reports for department senior
executives (Flights, Hotel, Insurance & Airport transfers) - Saved company’s
travel expenses by 20-25% by negotiating with multiple Travel Services
providers
• Served as go-to-person regarding any administrative and operational functions
• Reduced yearly office expenditure - AED13-15k by negotiating for cheaper
supply contracts implementing Inventory Control & Standardizing ordering
procedures being careful to adhere to budgeting practices
• Played a key role in UAE’s largest student’s scholarship programme by GEMS
Education Group - Directly supported setting up Process Flow
documentation, Parent’s communications & Project implementation
• Managed a contact database of 400+ students, including emailing their parents about upcoming school based events.
• Competently provided administrative and business support to the CEO &
served as an effective gatekeeper & managed busy calendars & office tasks
adherence to company policy & Audit compliance
• Performed basic accounting functions including cash & corporate credit
card reconciliation and wire transfers to local & overseas vendors
• Performed legal, Secretarial, Real estate, Automobile & Home Insurance
work as required - Maintained & analyzed various policies and dealt with insurance agents ensuring the utmost coverage
•Hired, trained, and on-boarded over 5 new employees - Provided overall support that
expedited staff integration by 25%
•Performed basic accounting functions including cash & corporate credit card
reconciliation and wire transfers to local & overseas vendors
•Trained 2 administrative assistants during the period of company expansion - Ensured
Attention to Detail, Adherence to company policy & Audit compliance.
•Performed legal, Secretarial, Real estate, Automobile & Home Insurance work as
required - Maintained & analyzed various policies and dealt with Insurance agents ensuring the utmost coverage
• Managed the operations of the McKinsey & Company's end-to-end Travel
requirements of regional business team with association with dnata - Reported directly
to Operations/Account Manager & successfully contributed to minimizing company's
Travel Services costs thorough research of Air, Hotel, Ancillaries & Car Rental options
• Administered and monitored the travel policies, guidelines, and budget to deliver
efficient travel arrangements adhering to company guidelines by analyzing trends in
reservation pattern, maintaining sales on preferred suppliers without infringing on the
contractual obligations - Consistently saved company’s travel expenses by 15-20% by negotiating with multiple travel service provider
• Responsible for highest level of Customer Service in order to sell Emirates high value
airline tickets and services assisting premium customers by managing their travel plans
ensuring excellent customer service
• Constantly assisted Team Leaders in compiling, organizing and reporting statistics on daily revenue and operational updates .