Administrative Assistant
Boodai Trading Company W.L.L
Total des années d'expérience :17 years, 0 Mois
*Ensuring that all Jobs files are opened, confirmed, information received from necessary parties, certificates are generated and that invoices are generated for services delivered.
* Plan and schedule preventive and corrective maintenance; track services; track costs; and record work performance details
* Handle petty cash, floats and expenses.
* Prepares Reimbursement Claims on a weekly basis.
*Prepares purchase orders, Quotations & Invoices.
*Maintains records and follow up files of purchases, shipments, and related matters.
* Maintain all files and inventory records of all orders placed and received, including delivery time schedules
* Coordinate with warehouse staff to ensure proper storage
*Maintain strong working relationships with our vendors
*Maintains stock lists and orders office supplies as needed
*Follows up on orders to ensure that materials are shipped and delivered on promised dates.
*Handle customer complaints, provide appropriate solutions and alternatives within the time limits; follow up to ensure resolution Keep records of customer interactions, process customer accounts and file document
*Maintain employee records (soft and hard copies)
*Coordinating all operating systems including ensuring that telephones, computers, printers, photocopiers, recycling, etc are kept in good working order, including maintaining supplies for operating systems and arranging technical support when required.
*Assist in payroll preparation by providing relevant data, like absences, bonus and leaves etc.
Maintains stock lists and orders office supplies as needed
* Maintain employee records (soft and hard copies)* Update HR databases (e.g. new hires,
separations, vacation and sick leaves)
* Assist in payroll preparation by providing relevant data, like absences, bonus and leaves etc.
* Provides secretarial support by entering, formatting, and printing information, organizing
* Work, answering the telephone, relaying messages, maintaining equipment and supplies.
* Compare and evaluate offers from suppliers
* Negotiate contract terms of agreement and pricing
* Track orders and ensure timely delivery
* Review quality of purchased products Enter order details (e.g. vendors, quantities, prices)
into internal databases
* Maintain updated records of purchased products, delivery information and invoices
* Prepare reports on purchases, including cost analyses
* Monitor stock levels and place orders as needed
* Coordinate with warehouse staff to ensure proper storage
* Attend trade shows and exhibitions to stay up-to-date with industry trends
* Maintaining good supplier relations and negotiating contracts.
Maintains payroll information by collecting, calculating, and entering data.
* Performing day to day duties such as preparing journal vouchers, cash management,
keeping complete, up to date, and accurate records.
* Prepare monthly Bank Reconciliation Statement and followed up with the bankers, liaised
with Bank/Suppliers
* Preparing quotations, receiving purchase orders and generation proper invoices.
* Maintain accounting books, and verification of checks.
* Comparing company’s monthly performance with the standard.
* Preparation of Bank Reconciliation statement.
Handled confidential information for clients, including tax information and legal documents.
* Maintain complete activity logs and prepare reports.
* Follow internal security procedures to ensure client confidentiality.
* Maintained hard copy backup of sensitive business information.
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