Senior Commercial Manager
LEOS Development LLC
Total years of experience :20 years, 6 Months
Contracts, Commercial & Procurement
- Responsible for developing, driving and implementing the overall commercial leadership strategy for LEOS Real Estate and Project Delivery Business. This includes leading the department with the strategy of procuring the Main Contractors and sub-contractors, risk management, pre-contract and post-contract, margin improvement and developing the team.
- Perform regular market surveys to update the pricing databases and introduce new and latest used materials and technologies.
- Establish and deliver robust procurement strategies for works packages in tight time frames using best-in-class methods.
- Managing the procurement and commercial management of all pre- and post-contract stages of the project, which will be awarded to local and international consultants and contractors.
- Ensure that Commercial teams deliver value for money and that fair and effective Commercial Management processes are implemented and maintained throughout the project.
- Provide accurate cost advice and financial reporting to the Management. Assist in providing all cost/commercial specification information required under the Construction Contract(s) from inception to Completion (Reporting, Cash flows and Forecasts, etc.) as directed.
- Undertake regular commercial reviews of internal and external supplier costs and implement appropriate measures to manage issues and mitigate risks.
- Coach, develop and supervise commercial staff and share knowledge and expertise.
- Managing project cost and commercial functions, ensuring all project reporting, cash flow, budgets, and forecasts comply with the management requirements.
- Working alongside the senior management team in developing, implementing, and managing commercial procedures.
- Setting up and monitoring the cost control systems and advising on procurement strategies.
- Prepare contracts and amendments to Contractual agreements with architects, sub-consultants, Contractors, and subcontractors.
- Review tender submissions and assist in their evaluation for recommendation to the Managing Director.
- Ensure all projects are delivered in accordance with the contract.
- Managing the contractual disputes, evaluating claims and extensions of time.
- Lead negotiations to facilitate the placing and compliant execution of Contracts, nominations, and LPOs.
- Finalizing the project account.
- Develop commercial governance procedures processes (ISO certification) and ensure compliance with the Company systems.
- Manage and liaise with external and Internal Legal Counsel on construction contract-related matters.
- Make staffing assignments and reassignments as Company and project needs arise. Recruit, interview, and evaluate prospective and current employees.
Major projects include:
- Hadley Heights G+P+22 storey, JVC, Dubai
- Hadley Heights II G+P+18 storey, JVC, Dubai
- Weybridge Gardens G+4P+11 Storey, Dubai Land, Dubai
- JVT 2B+G+5 storey, JVT, Dubai
Contracts and commercial management
- Responsible for all pre- and post-contract commercial activities and managing Commercial teams on assigned project portfolios.
- Ensure that Commercial teams deliver value for money and that fair and effective Commercial Management processes are implemented and maintained throughout the project.
- Setting up cost control systems and advising on procurement strategies.
- Managing the cost planning process of Pre-concept, Concept, Schematic and detailed design cost plan deliverables.
- Reviewing and commenting on tender documents, bills of quantities, unit rates, and cost estimates and participating in tender evaluation.
- Prepare contracts and amendments to Contractual agreements with clients, architects, sub-consultants, Contractors and subcontractors.
- Conduct techno-commercial valuation on the sub-consultants’ proposals and award of professional service agreement.
- Develop commercial strategies and lead contractual negotiations.
- Updating in-house cost database and benchmarking data from the tender returns and awarded projects.
- Provide accurate cost advice and financial reporting to the client. Assist in providing all cost/commercial specification information required under the Construction Contract(s) from inception to Completion (Reporting, Cash flows and Forecasts, etc.) as directed.
- Preparing supporting documentation for monthly progress reporting to facilitate clients in assessing project financial standing.
- Prepare and submit construction project budget estimates and monitor project budget, proactively manage the changes on the project, including project risk registers and contingency with the project’s Delivery teams. This will include accurate periodic reporting of construction schedules and milestones and presenting cost data and Value of Work Done (VOWD) against the established programs, accounting for any variances against budget in all commercial reports within the assigned project portfolio.
- Conduct regular site visits to check and record materials delivered to the site, works progress achieved, and change orders executed.
- Reviewing the contractors’ payment applications and monthly supplier invoices and participating in the timely preparation of monthly payment requisitions.
- Keeping the project lead informed of any changes made in the field through coordination with engineers and supervisors.
- Conducting change order meetings to settle change orders with the contractors progressively and ensuring the evaluation of change orders is determined in accordance with contract conditions.
- Assist in endeavouring to ensure that the project team members keep all contemporary records for use in supporting claims, extensions of time, and the evaluation of variations.
- Assisting in contractual disputes, evaluating claims and extensions of time.
- Working effectively with stakeholders inside and outside the client organization to ensure successful delivery within the client-led targets and time frames with more comprehensive team deliverables.
- Proactively contribute to value management and Value engineering studies at the project and programme levels. Assist in providing commercial and financial feedback to the Commercial team.
- Maintain an awareness and observation of Fire and Health and Safety Regulations and good practice requirements throughout the company.
- Constructively challenge processes and management decisions to bring about service
improvements. Attending and chairing meetings/workshops as required.
- Developing commercial governance procedures processes (ISO certification) and ensuring compliance with the Company systems.
- Undertake regular commercial reviews of internal and external supplier costs and implement appropriate measures to manage any issues and mitigate risks.
- Coach, develop and supervise commercial staff and share knowledge and expertise.
Pre-Contract
- Preparation of Rough order of Magnitude (ROM) estimate and cost plan on various stages including evaluation of Value Engineering, Whole life costing, risk management and cost saving proposals
- Preparation and review Bills of Quantities to assure an accurate reflection of the work
- Tender services including compilation, tender analysis, negotiations and recommendations
- Review, amend and draft Contract conditions
- Attending bid opening and pre-contract meetings, liaise with a wide range of Construction professionals and ensure timely completion of agreed actions
Post Contract
- Develop and administrate the project cost reporting, budget and forecasts comply with the Employer’s requirements. Preparation and presenting cash flows & cash management advice to clients
- Interpreting and advice on Contract and assisting in Contract management of all post Contract stages of the project
- Review of Contractor’s payment application and preparation of interim Payment certificates
- Review and recommendation of claims and Variations. Preparation of ARF/RFC and Variation orders
- Managing the procurement of Prime cost(PC) and Provisional sum(PS) packages
- Agreement of final accounts
- Reviewing of insurance policies and bonds as set out in the Contract documents
- Ensuring Contractual notices and Employer’s entitlement are properly administrated
- Managing team members including quantity surveyors and non-technical staff’s
Major projects include:
- 1/JBR Residential Tower B+G+P+2M+47+R floors, Dubai
- G+ 10+ R Mediclinic hospital, Dubai
- G+11+R JBR 5 Star Hotel, Dubai
- Hypermarket fit-outs, UAE and Oman
- Warehouses and logistic buildings, UAE
Contracts management
- Oversee estimating, subcontracting and procurement teams for the project
- Oversee all budgeting, scheduling and reporting throughout the lifetime of the project.
- Provided expertise on Client Contract management & procurement Strategies and offer experience in multiple forms of standard contract.
- Proactively identified the contractual risks and formulates strategy to investigate such risks.
- Acts as the first point of reference for questions concerning contractual matters.
- Reviews contractual terms of tenders and advises tendering team on internal actions, clarifications / qualifications to the client.
- Contributes to the planning & budgeting of new projects (contractual aspects), including customizing the contractual templates and processes to be used by the project.
- Established plans on the proper closure of the main contract and subcontracts as per the predefined procedures.
- Prepared and took charge entire tender procedures including negotiation and make final recommendation for award for projects.
- Managed overall contract administration of sub-contract agreements.
- Prepared sub-contractor agreements bespoke and FIDIC contract agreements in accordance to the main contract requirements and advised on risk involved to the management.
- Developed, implemented and driven the procurement strategies in order to meet cost savings targets and maximise the value for money.
- Managed the process of sub-contractor’s pre-qualification.
- Negotiated with suppliers on lead-time, cost and quality to achieve value for money. Ensured commercial, legal and contractual compliances in all the procurement transactions.
- Managed the payment plans to sub-contractors and cash flows of the project.
- Administrated the project in SAP such as approval of project codes and Purchase orders.
- Reviewed insurances, advance and performance guarantee in line with the Contract requirement.
- Monitored the sub-contractors progress and post contract certification of monthly interim payments and final accounts.
- Monitored and keep track on the profit margin level of the projects.
- Maintained the Quality management system (QMS - ISO 9001) and established new process for better improvements.
- Correspondence to the clients, consultants and sub-contractor related to techno-commercial issues.
Major projects include:
- In-house developments consisting of offices and showrooms
- Refurbishment of offices and showrooms
- Quantities take-off, analysis of materials, labour, plant and market trend
- Queries or missing details list to clarify any discrepancies with the consultants in tendering stage of the project
- Floating enquires and preparation of comparative analysis of various quotations from subcontractors and suppliers
- Advice and prepare Value Engineering and cost saving proposals.
- Attending pre-bid meetings
- Interacting with Potential clients, architects and consultants for new prospective projects
Pre-Contract
Prepare the need for sales plan and forecasts. Negotiate the value of project with the clients, according to their specifications, production costs and comparison of competitive quote of suppliers and sub-contractors. Maintaining and increasing technical and commercial relationship by responding client needs by formulating supplies and sub-contractor competitive quotations. Prepare contractor’s Bills of Quantities (BOQ) using standard method of measurement. Calculation of all materials and labour requirements and ordering the material with the lead time priority. Prepare Budget report for all activities and works. Prepare and submit tenders, follow-up of submitted tenders and provide advice on market trend analysis to the management.
Post Contract
Preparation of detailed budget during the initial kick off stage by using Candy CCS software with cost structure of machinery, labour, materials, sub-contractors and overhead. Monitoring the daily work force requirement and updating the budget forecast cost. Preparation and Monitoring of Cost Value reconciliation reports. Establishing and controlling the cost control process and identifying the new ways to control the cost by setting templates and procedures.
Take-off Quantities from approved construction drawings for the client billing and material quantity assessment. Monitoring, assessing and tracking all proposed change orders and approved change orders. Identifying and analyzing risks of materials/plants at an early stage and recommending a necessary course of action. Managing and updating at regular intervals the Cost Value reconciliation reports (CVR).