Secretary
Safari Company Limited
Total years of experience :9 years, 5 Months
2006-2010: Secretary of CCO:
•Receive and screen the daily mail from departments and projects and present it to the CCO for signature.
•Properly rout agreements, contracts and invoices through the signature process.
•Wrote External & Internal correspondences and reports from dictation and handwritten notes.
•Attend weekly meetings, take the minutes and distribute it by email.
•Handle electronic file system and maintain electronic and paper files.
•Answer telephone calls and give information to callers, take messages, or transfer calls to appropriate individuals.
•Greet visitors, handle their inquiries, and direct them to the appropriate persons or departments according to their needs.
•Arranged meetings and travel reservations.
•Organize files, develop spreadsheets, fax reports and scan documents.
•Make copies, send faxes and handled all incoming and outgoing correspondences.
•Learn to operate new office technologies as they are developed and implemented.
2010-2013: Secretary of COO & GM of Construction Dept.:
•Compose and type all the department's correspondences.
•Create filing system and maintain paper and electronic files of every project.
•Fill the consultant office forms for all projects.
•Make and update following up charts for all projects.
•Save the projects' plans and documents.
•Communicate with projects managers.
•Prepare and type all the contracts of all projects.
•Prepare and submit the business trip requests of the GM.
•Prepare and submit material requisitions for all projects.
2007 - 2013: Secretary of Legal Advisor:
•Type all the memos of company's cases.
•Type all the contracts, agreements and MOU's.
•Maintain all the legal documents and files.
• Receive and sort clients' CVs
• Organize interview meeting between clients and candidates.
• Handle the e-mail and phone calls.
• Type the correspondences and contracts.
• Create and maintain the filing system.
• Type quotations, contracts and agreements.
• Prepare material requisitions
• Handle phone calls
• Support accountants by updating the payments' schedule.
