Lead Document Controller
Larsen & Toubro Ltd, ECC, EPC
Total years of experience :24 years, 0 Months
Receiving all incoming documents and drawings, inspection of the drawings whether the drawing number and the revision number is correct or not.
Keep track of all the logs, control and record of all the drawings/ submittals and documents of the Project by using Document Control Index (DCI)
Making Document Transmittal Sheet (DTS) for submission of drawings, Method Statements, Technical Specification, Technical Data Sheets, Material Submittals, Commercial Documents and other documents to the Client Tatweer Petroleum for review and approval.
Receiving approvals / Comments from the Client and distributing to the concerned department heads for subsequent action.
Issuing of Approved Drawings to the Site Engineers for carrying out Construction activities.
Follow-up with Client for the submittals for review / approval.
Follow up for progress reports from sites.
Collection of Data from Site personnel for making Monthly Report, which should be submitted to the Client every month.
Coordination with the Site Personnel, Consultants and Client.
Making Official letters, memos and Reports.
Monitoring the work of fellow Document Controllers.
Making transmittals, CD writing, scanning of documents, categorizing and filing of documents.
Keeping weekly and monthly back up of all the submissions and logs.
Making and maintaining harmonious relationship with the Client and Consultants, subcontractors etc.
Electronic Document Management Systems (EDMS)
In addition to the above any other jobs instructed by the Project Director
Receiving all incoming documents and drawings, inspection of the drawings whether the drawing number and the revision number is correct or not.
Keep track of all the logs, control and record of all the drawings/ submittals and documents of the Project by using Document Control Index (DCI)
Making Document Transmittal Sheet (DTS) for submission of drawings, Method Statements, Technical Specification, Technical Data Sheets, Material Submittals, Commercial Documents and other documents to the Client Tatweer Petroleum for review and approval.
Receiving approvals / Comments from the Client and distributing to the concerned department heads for subsequent action.
Issuing of Approved Drawings to the Site Engineers for carrying out Construction activities.
Follow-up with Client for the submittals for review / approval.
Follow up for progress reports from sites.
Collection of Data from Site personnel for making Monthly Report, which should be submitted to the Client every month.
Coordination with the Site Personnel, Consultants and Client.
Making Official letters, memos and Reports.
Monitoring the work of fellow Document Controllers.
Making transmittals, CD writing, scanning of documents, categorizing and filing of documents.
Keeping weekly and monthly back up of all the submissions and logs.
Making and maintaining harmonious relationship with the Client and Consultants, subcontractors etc.
Electronic Document Management Systems (EDMS)
In addition to the above any other jobs instructed by the Project Director
Project Secretary
Meeting and greeting of persons.
Drafting Letters, fax messages, e-mails, Inter office Memos.
Interacting with the people coming to the site office, guiding them to meet the correct person.
Coordination with head office and other site offices for carrying out various official duties.
Arranging drivers for the distribution of documents.
Attending telephone calls for the Project Executive Director and department Managers.
Facilitate miscellaneous office transactions in the absence of the Administrator especially in looking after various requirements at the office of the Project Executive Director (Ordering Stationeries, Office Consumables, Etc.).
Document Control Supervisor
Receiving all incoming documents and drawings, inspection of the drawings whether the drawing number and the revision number is correct or not.
Keep track of all the logs, control and record of all the drawings/ submittals and documents of the Project.
Submission of drawings, Method Statements and other documents to the Consultant for approval.
Receiving approvals from the Consultants and distributing to the concerned department heads for subsequent action.
Follow-up with the submittals for approval.
Follow up for progress reports from sites.
Making transmittals, CD writing, scanning of documents, categorizing and filing of documents.
Keeping weekly and monthly back up of all the submissions and logs.
Keeping harmonious relationship with the Client and Consultants.
Monitoring the works of other subordinates in the department.
I worked here as an Office Secretary
Meeting and Greeting.
Drafting Letters, fax messages, e-mail messages, and memos.
Interacting with the people coming to meet boss.
Coordination with various departments
Keeping all record of incoming and outgoing documents.
Making bills.
Arranging employee identity card, name board, business cards.
Visa arrangements for overseas travelers, Hotel booking, cruise booking, Tour arrangements within India and abroad, Car and bus bookings etc.
Filing of documents, Attending telephone calls, Using fax and photocopy machine, Stationary purchase monitoring, Travel arrangements including Air Tickets, Train Tickets, Hotel bookings, Cab bookings, Visa arrangements.
I have passed my graduation with 50% marks.