Rajib Biswas

Accommodation team: 2 securities, 5 cleaners.2 catering staff, 2 maintenance staff, 2 building maintenance staff from building owner.

Responsibility:

 Allocation of room to new employee according to internal Service Rules and Procedure.
 General induction to new worker convey about rules and regulation of the company and accommodation.
 Maintain a room wise record of people stay in accommodation.
 Update occupancy report daily and submit weekly & monthly report of it.
 Daily carried out maintenance inspection of camp and send report to maintenance facilities manager through Log system to do the corrective action.
 Monitor Health and Safety preparedness in the camps in coordination with Health and Safety executive.
 Ensure cleanliness & hygiene is maintained at all times in camp.
 Responsible to place the order and follow up the required item with relates to worker’s accommodation and also distributing the same after making proper record.
 Keep control over General support team like kitchen staff, securities & cleaners.
 Responsible for waste disposable by calling and co-coordinating with municipality authority.
 Maintain the Dinning/ Kitchen area neat and clean.
 Handling of medical and accidental emergency.
 Documents controlling, update employee record about their accommodation, catering & movement.
 Prepare clearance, gate passes and other necessary documents for transfer, terminated, resigned or to them who want to keep their accommodation outside.
 Inspect staff living rooms monthly basis for hygiene check and prepare the hygiene audit report.
 Responsible to maintain the details people who taking food from company on monthly basis.
 Carried out meal survey monthly basis from the staff to get the proper feedback about the meal quality & taste.
 Conduct monthly indoor games for employees in accommodation.
 Prepare LPO in JDE Oracle system.
 Ensure discipline and to prevent any acts of misconduct with in the premises.
 Maintain all the relevant documents related to AMC, service provider, equipments etc.

Accommodation Capacity - 1500 employees

Accommodation team : 6 securities, 6 cleaners, 1 electrician, 1 mason, 1 plumber, 1 AC tech, 1 maintenance foreman, 1 Food controller, 2 help desk.

Responsibility:

 Provide accommodation according to internal Service Rules and Procedure and according to employees’ level.
 Making necessary papers for employees’ movements between each camp location.
 Documents Controlling, Record keeping and updating employee record about their accommodation, catering, movement and promotion.
 Preparing clearance, Gate passes and other necessary documents for transfer, terminated, resigned or to them who want to keep their accommodation outside.
 Prepare minutes of meeting.
 New Formatting and amendments in the old administrative formats used for daily transaction.
 Generating/Creating informative notices of new rules/regulations and insuring that these are pasted/placed at conscious places.
 Preparing & Monitoring security & camp staff duty & schedule.
 Controlling monthly total Sub Contract, Rental Companies food, accommodation, management fees & laundry fees.
 Prepare monthly facilities management reports based on Zones corp. requirement.
 Prepare time sheet of camp staff, Petty Cash Statement, Monthly Water, electricity report.
 Prepare purchase requisition for maintenance, office, and housekeeping through the JD oracle system keep store stock record also.
 Controlling meal management system report, prepare card for new employees end of month prepare the summary reports through the system and report to Senior Accountant also controls the gate access system.
 Maintain the telephone numbers for Fire, Police, Ambulance, contractors to contact in case of emergency.
 Accounting of all the fixed assets of the camp equipments and maintaining the updated records.
 Monitoring daily housekeeping work. Co-ordinate with H/K Supervisor.
 Responsible for waste disposable by calling and co-coordinating with municipality authority.
 Check and monitor Health and Safety preparedness in the camps in coordination with Health and Safety Officer.
 Check with the maintenance foreman about camp daily maintenance work.
 Liaising and communicating positively with all levels of company personnel and clients.
 Coordinating with all Subcontractors daily basis in all types of official matter.
 Monitor the kitchen service provider maintain proper hygiene in the kitchen and dining hall as per the compliance.
 Monitor the first aid room and first aid is readily available for the camp employees.
 Monitor the laundry daily process and report.

Benefits: 48 hours weekly, yearly ticket, single accommodation & food Company provided, mobile allowance & medical.

Accommodation Capacity - 1500 employees.

Accommodation team : 6 securities, 6 cleaners, 1 electrician, 1 mason, 1 plumber, 1 carpenter, 1 AC tech, 1 maintenance foreman, 1 food controller, 1 safety officer, 1 housekeeping supervisor, 2 help desk.

Responsibility:

 Providing accommodation according to internal Service Rules and Procedure and according to employees’ level.
 Documents Controlling, Record keeping and updating employee record about their accommodation, catering, movement and promotion.
 Preparing clearance, Gate passes and other necessary documents for transfer, terminated, resigned or to them who want to keep their accommodation outside.
 Reporting and checking the Efficiency of administrative staff involve in Maintenance work.
 New Formatting and amendments in the old administrative formats used for daily transaction.
 Generating/Creating informative notices of new rules/regulations and insuring that these are pasted/placed at conscious places.
 Preparing & Monitoring security duty schedule & staff schedule.
 Controlling monthly total Sub Contract, Rental Companies food & accommodation charges.
 Prepare catering effective nationality wise according to their level and monthly housekeeping charges.
 Prepare Manpower daily report (MDR) of employees, Cash disbursement Statement, Monthly Water, diesel, sewage bills, Invoices checking and prepare reports on it.
 Monitoring daily housekeeping work. Co-ordinate with H/K Supervisor.
 Daily checking in store, cool storage materials, quality, expiry dates, temperature.
 Daily checking restaurant in Breakfast, lunch, Dinner service time.
 Carried out kitchen audit monthly and submit report to Facilities Manager.
 Check and monitor Health and Safety preparedness in the camps in coordination with Health and Safety Officer.
 Check with the maintenance foreman about camp daily maintenance work, materials requirement.
 Co-ordinate with store In-charge (Daily supply of safety gears, maintenance materials, stock etc.)
 Supervise and control cost and expenditures.
 Liaise with company Medic/Occupational Health and Hygiene representative, raise and resolve health and safety issues when required.

Benefits: 48 hours weekly, yearly ticket, single accommodation & food Company provided, mobile allowance & medical.

Prepare Cash Voucher, Bank Voucher, Journal Voucher, Money Receipts, Purchase &Sales Book, BRS,
Maintaining various banks files i.e.

Prepare Cash Voucher, Bank Voucher, Journal Voucher, Money Receipts, Purchase & Sales Book & BRS.
Document controlling.
Origination