Group Accounts Manager & Factory Operations
Al Mehdi Group
Total years of experience :24 years, 3 Months
Liaison with Banks, LC & CAD, FX approvals, imports & exports permits, insurance, auditors, government bodies, Tax authorities and external clients. Also interacting with Customs & investment councils, forwarders and Clients.
Consolidation of all groups & division of the company, submission of management reports, financials reviews, MIS on timely basis including Strategic Planning, Budgeting, Costing, Accounting, Working Capital Management, Fund management, allocations, variance analysis, Sales & marketing review, Production & Operational planning.
Safeguard company assets by maintaining a high level of financial control throughout all the Units.
Submission for Income tax, VAT, WH tax, Tax filing, Pensions and other related taxes as per country tax norms, proclamations and policy regulations
Monitoring cash flow to review the cash position and forecast funds required for numerous expenses.
• Handling the Finance, Accounts, HR and admin for the company and liaison with banks, insurance, auditors, financial institutions, corporate agents and external clients
• Managing banking relationships, ongoing project review and funding, monitoring adherence to project budgets, cost allocation, compliance of all local taxation, adhering to country statutory laws.
• Prepare documents for Income tax, GST sales tax filing, accounts receivables, payables, and tax matters, claims, purchase orders, sales invoices, and financial statements, management reports
• Submission for Project tenders, Quotations, Proposal agreements, Risk assessment, notifications, service and commissioning reports, client site visits
• Heading the business for existing clients and new project, developing new markets, customers and generating revenue for the business by diversifying into new venues and services
• Responsible for all aspects of Finance & Accounts for manufacturing operations in Africa, including Strategic Planning, Financial Planning & operational control, Management Accounting, Budgetary Control, Variance Analysis, Cost management, Internal Control, MIS Reporting, working capital management
• Monitoring financial processes, policies, systems, personnel; assuring compliance with accepted financial accounting standards & rules and regulations of the country and liaison with the government agency
• Responsible for Production Planning & control for 6 business units and functionally supportive for Imports & planning for re-order & purchases follow up with over 700 SKUs
• Analyze revenue / cost lines and working capital for decision support to Management on pricing, trade and Distributor margins and ROI, cost management, logistics etc.
• Provide financial reports, accounting, analysis for Unit operations review and fund management
• Ensure Preparation of Monthly reporting of Unit Financial results to Management with detailed cause of change analysis versus plan.
• Core Player for Trading Division & manufacturing - Sales MIS, Planning, Operations, finance & accounts
• Validate financial and operating data for accuracy and completeness. Active role in the implementation of internal control and financial processes, in managing the Company's working capital requirements
• Ensure adherence to Authority Matrix and exercise appropriate signatory authority as per Company financial policies.
• Prepare periodic reports and submitted to top management on financial and operational performance.
• Formulating budgets and conducting variance analysis & implementing corrective actions.
• Strategizing new expansions activities including configuration changes & monitoring
• Deployed from initial stage of factory set-up from machinery imports, project accounting, production setup, manpower recruitment, planning work process & systems control.
• Assisting the Group CFO in development of financial plans, business reviews and updates to the operating and capital budgeting processes.
• In charge for warehouse & stores operations for 4 units for the whole group and executing the whole warehouse operations with a team of 6 managers & 25 staffs for effective cross functioning & timely delivery
• To guide inventory management in running the inventory control system, cycle count data processing, auditing of stock accuracy and investigate causes of inventory inaccuracy and correct them.
• Successfully executed the customized ERP and integration for warehouse, accounts, production & purchases
• Demonstrated abilities in formulating budgets and conducting variance analysis to determine difference between projected & actual results and implementing corrective actions and decisions
• Prepare timely and accurate completion of periodic financial statements & Statutory Accounts.
• Ensure accurate Profit & Loss is prepared wherein costs are properly matched to revenue.
• Safeguard company assets by maintaining a high level of financial control throughout the Unit.
• Lead efficient management of working capital and cash flow.
• Optimization of inventory carrying cost, enhancing purchase efficiency and ensuring ready availability of raw material through active coordination with purchase coordinator
• Ensure Implementation of Best Practice tools which improve the accuracy, timeliness and cost effectiveness of financial transaction processing and reporting.
• Team member in HR functional, system support for data implementation and drafting policies and procedures
• Create awareness among unit staff members /senior management about relevant changes in local enactments.
• Consolidations of inter-branch office account and oversee the Company's logistics and warehousing processes.
• Prepare and maintain regular financial planning reports; Monthly profit and loss forecast by division (vs. budget). Cost analysis reports and comparing with the budgets.
• Complete analysis of financial results; Develop recommendations (strategic and tactical)
• Deputed for setting up a Trading division in warehousing & process control and training local staffs for internal work function enhancing more productivity and growth to the organization and employees
• Review accounting systems controls and continuous monitoring for improvement in accounting standards
• Responsibility for overall compliance and management of all Commercial and Indirect Taxes matters for the respective country.
• Monitoring cash flow to review the cash position and forecast funds required for numerous expenses.
• Prepare financial and commercial reports to support the business development initiatives, major pricing decisions and commercial decision making
• Responsible for procurement and operations planning with in-house training to staffs
• Conduct financial analysis and prepare detailed financial reports and statements.
• Upgrade technology and effectively use information system tools to generate financial reports more efficiently
• Preparing and reviewing reconciliation statements (Bank, Debtors, Creditors and any other ledgers)
• Performing audit exercises, assisting in finalization of accounts and tax audits
• Co-ordinate for audit of accounts, including statutory, internal & tax audit and participation in Audit meetings
• Identify the cash needs, propose and implemented solutions to fulfill those needs in due course.
• Implemented a cash forecast tool to optimize the usage of cash resources and ensure efficient cash allocation
• Minimize working capital with particular emphasis on Inventory Management and Debtors Control
• Ensure the Annual Operating Plan exercise and develop AOP
• Monthly review Operations meeting for review of unit performance sales, logistics
• Ensure proper systems in place for accounting and reconciliation with business partners distributors accounting, claims management, reconciliations with, CFA, transporters, vendors etc.
• Responsible for coordinating with Sales team for achieving the sales targets with close monitoring of collections. Managing sales, cash, collection & purchase accounting.
• Review of debtor and creditor reconciliation statements; Interacting with Debtors/creditors
• Appointing new business partners to expand product reach in market and coordinating with dealers & distributors to assist them to promote the product.
• Monitoring of funds and control of cash outflows and preparing bank reconciliation. Debtors Control list - Outstanding due and collections follow up
• Worked in Planning control division & logistics interacting with all production units, sales depots & zonal offices
• Sales Accounting; Inventory Control; Stock reconciliation. Preparing and reviewing reconciliation statements (Bank, Debtors, Creditors and any other ledgers)
• To keep a control on the receivables as per the company's policy for credit management.
• Responsible for sales depot operations and for customers & distributors relationship
• Leading, mentoring & monitoring the performance of team members to ensure efficiency in process operations and meeting of individual & group targets.
• Achieved the Branch sales target with increase in revenue & profit margin and Enhanced distribution and customer segments in zone wise allocation and Promoting new products & advertisement campaigns
• Responsible for managing the F&A function and reporting to CFO
• Team manager in Production Planning & control and strictly adhere to the buyers quality measures.
• Head of finance functions determined the financial objectives, designing & implemented systems, policies & procedures to facilitate internal financial control.
• Interacting with insurances, clearing agents, banks and auditors under the guidance of General Manager
• Monitor & negotiate contract with external vendors.
• Assisting the General manager in all statutory requirements, Helping in tax filing/ TDS return and payment, Regular audit of accounts, Bank fund analysis and reconciliation, Passing accounting entries.
• Preparing relevant reports and documents for submission to Govt. authorities
• Effective control of expenses, monitoring of budget, inventory control & production planning
• Ensure timely tax returns such as TDS, Service Tax, sales tax, etc.
• Drive Productivity improvement Agenda in the Unit and monitor tracking of initiatives.
• Supervision in monthly processing & accounting of Salary & other payroll activities from HR to financials
• Conducting interviews, Appointments of Staffs, Data collection - attendance & overtime, conveyance, Mess recovery, PF & ESI deduction, Salary processing, Incentives calculations, OT Statements - records of payrolls, Full & final settlement
• Handle the production accounting and cost management from basic data entry to P&L, balance sheet finalization
• Updating all accounting aspects from data entry, ledger reconciliation, handling the suppliers, preparation of analysis reports in the ERP accounting system
• Analyze financial information and prepare financial reports to determine or maintain records of assets,
liabilities, profit and loss, tax liability or other financial activities within the branch
• Control in Purchase activities & Material management in factory and Vendor bill passing for timely payments
• Quantity & financial aspects of Raw/Packing Materials & finished goods
• Credit control, Billing, Revenue Assurance, Internal Audit, Taxation, financial accounts and sales accounting
• Preparing the MIS reports, cash & fund flow statement and financial reports to keep a track of factory performance on monthly basis
• Preparing of monthly financial reports & Sales review with budget & actual variances to the management
• Interfacing with the auditors for books of accounts reviewed during the course of statutory and tax audit
Master of Studies : MS – Education Management Course of Study : Part time – 3 years From & To : October-2005 to May-2007 University : Alagappa University, Tamilnadu, India
Post Graduate Diploma in Business Administration : PGDBA – Financial Management Course of Study : Part time – 2 years From & To : October-2002 to December- 2004 University : Symbiosis Centre for Distance Learning, Pune, India
Master of Commerce : M.Com Course of Study : Part time – 3 years From & To : September-1999 to October- 2002 University : University of Madras, Tamilnadu, India
ICAI : Institute of Chartered Accountants of India Course of Training : Full time – 3 years Audit Training From & To : August-1994 to August-1997
Bachelor of Commerce : B.Com Course of Study : Full time – 3 years From & To : August-1991 to April-1994 University : University of Calicut, Kerala, India
