Account Receivable & General Cashier
Grand Hotel
Total des années d'expérience :14 years, 2 Mois
Responsibilities as Account Receivable: Ø Prepare and send invoices to company and travel agencies with credit facility. Ø maintain up-to-date billing system Ø Responsible for follow up for collecting payment from corporate and travel agencies accounts. Ø carry out billing, collection and reporting activities according to specific deadlines Ø Maintain a good relationship with the credit collector and other accounting associates. Ø Answer all phones and enquiries regarding bills. Ø To verify the total transfer with city ledger folios. Ø To review the city ledger folios with supporting documents, LPOs etc. Ø To follow up if required for billing instructions, LPOs, supporting documents etc. Ø To prepare invoices and obtain Financial Controller signature. Ø To send the original invoices with supporting documents to the customer, files a copy of the full set in the customer file. Ø To issue receipts for cash and cheques received from customers. Ø To post all payments in A/R system. Ø Monitoring customer account details for non-payments, delayed payments and other irregularities Ø Maintain accounts receivable customer files Ø Follow established procedures for processing receipts, cash etc. Ø Investigate and resolve customer queries process adjustments Ø Organizing a recovery system and initiate collection efforts Ø Communicating with customers via phone, email, mail or personally. Responsibilities as General Cashier: Ø Record and reconcile all money deposited in drop box by cashiers. Count and verify money in cashier envelopes. Ø To prepare a JV and posting Ø To Prepare Excel sheet for cash /cheques deposit and send to management on daily basis. Ø To prepare short and over sheet and review on daily basis. Ø Prepare daily House Bank statement. Ø Prepare General Cashier's daily report. Issue 4oats to cashiers as authorized, keep relevant records and Monitor overall float position. Ø Prepare monthly petty cash report for reimbursement. Ø Handle all foreign exchange receipts for banking. Ø Count own House Bank daily and properly account for all Disbursements made there from. Ø Monitor foreign exchange rates weekly to ensure that the hotel's Rates are appropriate. Ø Assist with distribution of month end reports as directed by Accountant. Ø Prepare service charge and Cash Salary distribute to all employee. Ø Maintain / keep all records for petty cash and reimburse from HO time to time for the entire group.
Ø Duties of Secretary: Scheduling appointments, improve oJce eJciency, handle oJce stress, handle work related problems, Oral communication, mail processing, understanding the technologies in the oJce, record management, Klling, plan for meetings, Conferences, Diary Management and Streamlining the office. Ø Duties of Accountant and administrative: Ø Monitoring Front Office Activities. Ø Handles Petty Cash, Routine Accounting works & Bank related works. Ø Preparing Bank Reconciliation Statements and answering auditor's queries. Ø Monthly Expense report and monthly & yearly loss and profit report. Ø Preparing payroll and arrange salary disbursement ØArranging and processing the payment to the supplier at right time after obtaining all approval. Ø Provide management with monthly collection report. Ø Prepare the Invoice & follow up the payments. Ø Prepare monthly payables for the suppliers, employees, etc. Ø Prepared the vouchers for Receivables & Payables of clients, , Delivery orders, Quotations, LPO, orders processing, Ø Monitoring the Debtor's ageing and ensuring the right time of collection to avoid the bad debts. Ø Ensuring the collection money has been deposited in company's bank A/c.