Rakhin Rajukumar

 Streamlining recruitment and onboarding processes, coordinating large-scale manpower mobilization including air travel, accommodation, and documentation.
 Overseeing end-to-end employee lifecycle, managing onboarding, offboarding, visa processing, Emirates ID, medical tests, Tawjeeh & ILOE certification, and camp allocations.
 Drafting, issuing, and managing HR documentation such as employment contracts, warning letters, termination memos, salary certificates, and official correspondence.
 Administering benefits, timesheets, and employee reimbursements, employee retention strategies, conduct employee welfare activities ensuring compliance with company policies and UAE Labor Law.
 Maintaining strong employee relations, handling grievances and implementing corrective actions to enhance productivity and retention.
 Coordinating with PROs, government authorities, and embassies for visa renewals, employee legal documentation, death compensation, deportation, medical & life insurance claims.
 Administered medical and life insurance programs including additions, deletions, reimbursements, and
death claim settlements in coordination with insurers & embassies.
 Coordinating and managing corporate events, while organizing employee engagement initiatives to strengthen employee relations.
 Managing administrative functions including office and camp operations, LPO issuance, petty cash, and facilities renewal.
 Investigating workplace complaints, including harassment and discrimination, and ensuring resolution in accordance with company policy.
 Preparing HR reports, metrics, and analytics on performance, retention, and manpower for senior management and executive review.
 Supporting large-scale recruitment drives, including walk-in interviews and coordinating with manpower agencies.

▪ For the hiring process put job advertisement in online job portals and coordinated with the overseas manpower agents for the same.
▪ In Recruitment Coordinate with manpower agents, inform of the ongoing, send copy of the requirements together with the scope of work as and when new campaign arises.
▪ Print and sort CVs of applicants before submitting to clients i.e., Ministry of Defense (UAE Armed Forces) as per their instructions.
▪ Coordinate with ADNOC HR team for recruitment process for the right candidates as per the requirement of ADNOC offshore.
▪ Coordinate with manpower agents with the renewal of agreement; prepare required documents and send to embassies for attestation.
▪ Book hotels and tickets of officers going abroad for the interview with their preferred hotel and ticket class.
▪ For the Mobilization Book tickets and hotels for the newly recruited personnel depending on the agreed dates.
▪ Coordinate with Clients (ADNOC, GHQ) for the Attendance/Time sheet, Payment & Remittance advise, C3/Service orders & other quires by the client.
▪ Upon reaching UAE, coordinate with PRO in the collection of all necessary documents such as: certificates, passports, photographs etc. after they have been to medical tests for the residence visa and before sending to their respective hotels.
▪ Coordinate with current contracted employees to help find newly deployed find accommodation.
▪ Coordinate with Accounts in the distribution of advance salary for their accommodation, EID and to buy local SIM Card.
▪ Coordinate with PRO and Accounts in the event of visa cancellation of contracted employees.
▪ In case of demobilization coordinate with the PRO and Finance department as per the client termination dates cancel the employee and settle his EOSB, & coordinate with air travel for the tickets for the cancelled employee as per demobilization process.
▪ Maintain & update the employee personal files (Hard & Soft) & update daily, weekly, monthly basis like EID, VISA, Gate pass, MOL, Labor card, Passport details and Insurance card details etc.
▪ Renew various company insurance policies Medical Insurance, Group Life & Accidental Insurance, Workmen Compensation Insurance & Public liability insurance.
▪ Coordinate with the insurance companies like ADNIC, OMAN, Union Insurance etc.
▪ Coordinate with PRO for renewal of employee legal documents like Employment Visa, EID, Labor Card, CISPA Pass and GHQ gate pass etc.
▪ Collect and submit all documents employee related documents for the renewal to the PRO for smooth processing.
▪ After renewal inform and send the hard copies of EID, Gate pass for the sites by courier or by hand or through Pvt Airport in sites in all over the UAE & offshore locations.
▪ Coordinate with the ADNOC offshore employees for the Security pass renewal (CICPA), Optima Card and LOA.
▪ Apply Optima Card with supporting documents through ADNOC SEATS site.
▪ Apply LOA with supporting documents through ADNOC EQ form site.
▪ Issue employee related documents as per the employee request by email or Phone like Salary Certificate, Experience
letter, Request letter for passport renewal (Indian Consulate), Leave application forms, Offer letter, employment Contracts, Terminations letters, Periodic Medical Checkup letters for ADNOC offshore etc.
▪ Collect and coordinate with Finance department for the employee annual leave salary and Salary loan applications etc.
▪ Coordinate with Hotels for the booking of Employees, Guests, or clients.
▪ Coordinate and follow-up with the employee for COVID - 19 vaccination, PCR and Quarantine as HAAD rules.
▪ Arrange & Negotiate PCR test facility to the employees who are works in site on every 14 days as per Military law.
▪ Make sure & follow-up that the employees are in quarantine (Tested as positive, return from annual vacation) as per UAE Govt law, who are test COVID - 19.
▪ Coordinate with the IT team (AMC) for the smooth running of office IT related systems.

• Managed full employee lifecycle from recruitment to exit.
• Conducted interviews, shortlisted candidates, and issued offer leters and employment contracts.
• Organized onboarding, orientation, and training sessions.
• Prepared HR reports using Excel (v-lookup, pivot tables, advanced filters) and maintained employee
databases.
• Coordinated payroll, overtime, and invoice generation through Oracle.
• Coordinate and communicate with all HR related policies and procedures.
• Assist and coordinate the off boarding & exit interview process.

• Managed employee mobilization, demobilization, and transfers, including ticketing, hotel bookings, and
onboarding documentation.
• Coordinated recruitment campaigns with manpower agencies and ADNOC HR team.
• Coordinate and atend overseas interview campaigns with client delegates.
• Maintained personnel files and HR records, including EID, visas, labor cards, insurance, and passports.
• Renewed company insurance policies and employee legal documents.
• Issued employee documents such as salary certificates, experience leters, and leave applications.
• Arranged travel logistics for officers atending interviews abroad, including hotels and tickets.
• Facilitated mobilization logistics for newly recruited personnel per agreed schedules.
• Managing Medical Insurance, Group Life & Accidental Insurance, Workmen Compensation Insurance & Public
liability insurance.
• Coordinated COVID-19 compliance, PCR testing, and quarantine procedures for site employees.

Responsible for the full employee life cycle from recruitment, Induction to exit and for providing full
Administrative support to the HR Office.

❖ Job Responsibilities:

▪ Responsible for the full recruitment process blue & white-collar employees.
▪ Sourcing the potential candidates using various online portals and consistently maintained a database of qualified
and available candidates.
▪ Collecting, sorting, and distributing any incoming job applications.
▪ Prepare job descriptions and post job ads on various online job portals.
▪ Responsible for shortlisting & conduct telephonic Interviews to pre-qualify the candidates.
▪ Schedule & invite potential candidates for the interview through phone and email.
▪ Conduct various types of interviews and assist in panel interviews with the HR Manager.
▪ Perform the selection process and prepare an offer letter, employment contract for new hire employees.
▪ Welcome new employees to the organization and conduct orientation and onboarding process.
▪ Assist and coordinate the off boarding & exit interview process.
▪ Issue all documents such as Interview call letter, offer letters, warning letter, termination, salary certificate, NOC,
Experience Certificates, and other required paperwork (with management approval).
▪ Responsible for communicating among people within and outside the company face-to-face, over the phone, through
letters and faxes and via email.
▪ Coordinate and communicate with all HR related policies and procedures.
▪ Perform the performance appraisal by rating method and with the help of SUP Application portal.
▪ Produced various HR reports via Excel v-lookup, pivot tables and use of advanced filter tools.
▪ Issue and calculate overtime for the technicians and drivers.
▪ Generate consolidated invoice through oracle & charge the landlords for cleaners and watchman facility.
▪ Responsible to prepare the employee’s personal files and create hard and soft copies of data.
▪ Maintain employee database up-to-date and make it confidential.

Responsible for the full employee life cycle from recruitment, induction to exit, and for providing full administrative support to the HR office.

• Assist and perform employee recruitment and selection process.
• Providing clerical and administrative support to the staff of the Human Resources department.
• Issue all documents such as Interview call letter, offer letters, warning letter, termination, salary certificate, NOC, Experience Certificates and other required paperwork (with management approval).
• Plan and organized company annual EM events, Spot Awards, as well as company holiday formal/informal occasions.
• Prepare Job description and advertise in the online job portals.
• Coordinate and Assist in Exit interview process.
• Support engineers and construction staffs to complete their project on time.

• Assisted in recruitment, selection, and onboarding processes.
• Provided administrative and clerical support to HR department.
• Issued employment documents, coordinated exit interviews, and supported project staff requirements.
• Planned and organized annual employee events, spot awards, and formal/informal celebrations.