Lead Document Controller
AECOM Ltd
Total years of experience :26 years, 2 Months
Projects:
• The Cultural Village Project - West Bay, Qatar
• Al Khor Housing Projects - Package 2, Qatar
• Al Khor Housing Projects - Package 4, Qatar
• Al Tawoon Road Project, Qatar
• Barwa City - Phase 1, Qatar
• Barwa City - STP, Qatar
Responsible for the administration of the Project Document Control function, including : -
• Ensure all project documentation is coordinated in accordance with Document Control Procedures.
• Assist the Document Control team with the checking, issue, receipt and tracking of all project documentation.
• Audit the effectiveness of Internal and Contractor Document Control Processes.
• Maintain, monitor, implement and adjust data in SharePoint.
• Confer with document originators or engineering liaison personnel to resolve discrepancies and compile required changes to documents.
• Act as a quality control representative with respect to the preparation and storing of project documentation.
• Generate weekly-monthly Document Control reporting figures.
• Provide training to end users on SharePoint and DCC processes.
• Supervise and guide document controllers.
• Solve problems and issues which deviate from the Document Management procedures and practices and give suggestions which can lead to improvements.
• Give guidance to Contractor Document Controllers.
• Coordinate the archiving of project documentation.
• Coordinate the preparation and handover of Final Documentation.
• Backfilling Document Controller in vacation periods / leave of absence.
Major Challenges
• To uphold conformity to Company requirements for security, compliance, accessibility, traceability, quality control, revision control and lifecycle management of all project documentation.
• To maintain data accuracy for work undertaken by DCC team is vital
/responsibilities;
• Controlling, Managing and Distribution of incoming and outgoing
documents.
• Updating status logs including database establishment and
maintenance.
• Drafting minutes, preparation of letters and transmittals to the Site
office & other companies etc. Registration of documents, Scanning
and attaching each document that includes incoming letters,
submittals, typing of correspondences in various formats.
• Distribution of Letters, Memos and other Technical Correspondences
to the respective Engineer's.
• Controlling the Timesheets of the staff.
• Deal with confidential information and correspondence with the utmost
discretion.
• Attend to the telephone calls with pleasant smile.
• Establish a systematic file system.
Letter Drafting
Document Controlling