رامي ابو السعود

 Plan, direct, supervise, and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations, and employee relations.
 Overseeing and managing the Human Resource department; planning, organizing, and controlling all activities of the department.
 Developing and administering various human resources plans and procedures for all company personnel; participating in developing department goals, objectives, and systems.
 Conduct Periodical & Spontaneous Performance Appraisal, Counsel and initiate appropriate action where necessary to address poor performances or misconduct.
 Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
 Manage the recruitment and selection process.
 Develop and implement HR strategies and initiatives aligned with the overall business strategy.
 Report to management and provide decision support through HR metrics.
 Identify training and development needs for Workers & ensure desired Training & Certification are available to meet the department’s requirements in coordination with Training & Development Section.
 Overseeing and managing the Human Resource department; planning, organizing, and controlling all activities of the department.
 Developing and administering various human resources plans and procedures for all company personnel; participating in developing department goals, objectives, and systems.
 Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
 Support current and future business needs through the development, engagement, motivation and preservation of human capital.
 Manpower Planning Specialist responsible for developing, defining and implementing short and long term manpower plans and the budget for the business.
 Ensure the payroll staff has maintained and update all information to the ERP system.
 Preparation and revision, when required, of Job Descriptions for staff in the Administration Department.
 Takes a prominent position in the interviewing of prospective employees, both locally and overseas; screens and selects overseas recruitment agents.
 Participate in the formulation of Company's policies, mission statement & objectives. To be actively involved with the General Manager in the setting of the Company's policies, and decisions on administrative and legal matters.
 Handle salary/ compensation & benefits administration activities such as preparation of monthly payroll input; forwarding the payroll input to the Accounting Section for salary disbursement; appraisals/ bonuses/ promotions including issuing of related letters and updating employee records with the consequent salary changes among others
 Act as a central contact point for HR and personnel administration related matters including but not limited to leave administration (processing leave applications, documentation of leave records, disbursement of leave salary etc.), employee relations activities like handling/ resolving employee queries / grievances, employee disciplinary matters and escalation of issues to the Division Manager
 Implementation of Company’s Policies, plans, systems, procedures and job descriptions.
 Assist in the allocation of new appointments and transfers, compilation of staff leave schedules etc
 Plan future manpower requirements in consultation with other department heads & overseeing the recruitment process.
 Maintain & update company organization Charts
 To provide support to the General Manager in the overall operation..

 Liaise with relevant Project Heads, Department Heads and Planning Manager in forecasting of Workers’ requirements for Departments/Projects where necessary & take appropriate steps to ensure proper Manpower Management & utilization at respective projects.
 Keep a track of all workers’ requirements of Projects /Departments, status of new employees joining and making a plan for timely mobilization & demobilization without keeping any workers’ idle.
 Monitor the Workers’ Arrivals, Airport pickups, Accommodation arrangements, Induction and ensure that the new workers’ are issued with PPEs before the mobilization to the projects.
 Ensure timely signing of Employment Contracts by newly recruited workers’ and coordinate with Immigration Department / Time Office for their Medical Test, Finger Test arrangement and Residence Permit fixing within the stipulated time.
 Coordinate with Logistics Department for required Workers’ Accommodation and ensure Workers’ Accommodations are available for mobilizing Workers’ for Projects/Departments.


 Liaise with Immigration Department to ensure all administrative work related to government and legal aspects of employment such as Residency Permit renewals, entry/exit permits etc. is completed as required.
 Ensure a Comprehensive Performance Evaluation Policy & Forms for Workers is formulated and its’ implemented.
 Conduct Periodical & Spontaneous Performance Appraisal, Counsel and initiate appropriate action where necessary to address poor performances or misconduct.
 Identify training and development needs for Workers & ensure desired Training & Certification are available to meet the Project requirements in coordination with Training & Development Section.
 Preparation of Increments/Incentives/Promotions for workers with the directions of Manager - HR & Administration for the final review by the Management.
 Maintain an updated distribution of workers in project their present trade at the Project.
 Maintain the updated records of CTC/daily/ hourly rates of Company Workers.
 Monitor the employment, timely updates, follow up, other administrative matters, Resignation, Termination & maintain accurate records of the HBK Sponsored workers working at JV/Sub Contractors & HBK Group of companies.
 Ensure the Resigned & Terminated Workers’ RP cancelation confirmation and Exit Air Ticket is filled and confirmed the same.
 Monitor the metrash report and ensure the terminated & resigned workers are exit timely, if not report absconding immediately.
 Supervise all the Welfare Section Staffs and Monitor all Welfare Staffs’ activities/ requirements of the Projects’ Welfare Office.
 Ensure that the Workers Welfare Forum at each workers accommodation is carried out and action taken based on the outcome of the Workers Welfare Forum.
 Monitor and Conduct periodical pre-inspections of Welfare Standards at Workers’ Accommodations/ Project/ Department through Welfare Section Staffs and attend Welfare initiatives to be addressed with the consultations of the Manager - HR & Admin and Manager - Logistic & PR.
 Monitor all formalities of Deceased Employee (if occurred) until it is dispatched at the very earliest day to families and ensure that due final settlements or other requirements are arranged as per Company Policy and Qatar Labour Law.

 Coordinate & Supervise Logistics Departmental functions in support of Employee welfare & logistic needs & initiate corrective & preventive actions.
 Coordinate major events with regards to the Workers Welfare and Cooperate Social Responsibility (CSR).
 Approving Workers’ Leave Applications/Emergency Leaves.
 Signing the Workers’ Employment Contract during the absence of Manager - HR & Administration.

 Implementing HR policies, procedures and instructions within the project. Monitoring changes within the local area which have the potential to impact project staff and recommending appropriate changes to human resources policies, programs and practices which are both competitive and cost effective.
 Providing technical assistance and expertise to project management in the development of human resources programs designed to meet short term and long range operating objectives.
 Defining and recommending project level organizational objectives, developing specific short-term and long-range plans, and monitoring progress to ensure work objectives are attained and schedules are met.
 Implementing training programs for new or revised human resources policies or programs, evaluating effectiveness of implementation and determining appropriate methods for reporting on program’s effectiveness.
 Providing interpretative guidance to project staff concerning the intent of human resources policies.
 Planning and providing oversight for project HR staff including: employee relations, staffing and recruitment support activities, learning and development, visas, block visas and other statutory documentation and all aspects of government relations.
 Forecasting project HR staffing requirements.
 Selecting, training and developing assigned staff.
 Monitoring performance of assigned personnel.
 Initiating human resources actions for assigned staff (performance evaluations, salary actions, etc.).
 Continually review processes and procedures to ensure they are as effective as possible.
 Planning and management of the project HR budget.
 Performing other duties as required by the Project Director or the GBU HR Manager.

To provide support to the Administration Manager in the overall operation of the Administration Department.
•Implementation of Company’s Policies, plans, systems, procedures and job descriptions.
•Actively involved in the process of various transactions in the Personnel and Public Relations section.
•Assist in the allocation of Human Resources including new appointments and transfers, compilation of staff leave schedules etc.
•Render assistance in the processing of new visas, official documents. Co-ordination with the Accounts, Purchase Department and Stores on various aspects related to the Administration Dept.
•Preparation of plans of action for the PROs based on their reports and follow up implementation and update of the system in liaison with the Personnel section.
•Processing Motor Insurance & Workmen Compensation claims, and tracking the renewal of insurance policies.
•Review of dues statement, time sheets and time cards, pay roll and random review of all official documents.
•Ensure the payroll staff has maintained and update all information to the ERP system.
•Follow up issue of new and renewal of lease contracts, licenses, registration, and entry passes. Maintain a record of all passes issued in a way to ensure control over these passes and retrieval when necessary.
•Conduct exit interviews in order to ensure lowest rotation of employees through resolution of conflicts and ensuring best practical working environment, all in line with the Company's policies and objectives.
•Close liaison with Site Administrators and Camp Bosses.
• Preparation and revision, when required, of Job Descriptions for staff in the Administration Department.
•Takes a prominent position in the interviewing of prospective employees, both locally and overseas; screens and selects overseas recruitment agents.
•Handle all legal matters, with technical input from the Engineering Departments.
• Takes part in the Human Resources planning process, in co-ordination with the concerned personnel.
•Appraise and implement the documented systems and procedures for the efficient operation and control of the Administration Department
•Represents the Company and promotes its image in the eyes of its customers, suppliers, Government authorities and the general public while maintaining the degree of confidentiality required for the Company’s plans and operations.
•Participate in the formulation of Company's policies, mission statement & objectives. To be actively involved with the Managing Director in the setting of the Company's policies, and decisions on administrative and legal matters.
•Has over all supervision and control of the Administration Department, with active involvement in strategic Human Resources planning and development, control of camps & offices.
•Follow up and prepare claims for damage caused to projects by third parties.
•Follow up of training activities and maintenance of training records.
•Performs any other related duties as requested by the Administration Manager.

Plan future manpower requirements in consultation with other department heads & overseeing the recruitment process.
•Co-ordinate & supervise manpower requirements with international recruitment agencies and to arrange interview dates with management.
•Participate in preparation of annual manpower plans Collect and verify manpower data and prepare statistical reports and analysis .Liaison with the line management concerned in identifying & monitoring the company manpower plans and needs.
•Follow up the implementation of the backfilling approach for the resource planning.
•Follow up the planning & implementation of the mobilization targets.
•Maintain & update company organization Charts
•Co-ordinate the screening of received resumes prior to passing it to management.
•Co-ordination & supervision of offer letters & employment contracts.
•Co-ordinate and closely monitor arrival / departure of staff and workers to ensure that all formalities are maintained / followed. Scheduling of staff and workers leave upon considering workload.
•Act as a central contact point for HR and personnel administration related matters including but not limited to leave administration (processing leave applications, documentation of leave records, disbursement of leave salary etc.), employee relations activities like handling/ resolving employee queries / grievances, employee disciplinary matters and escalation of issues to the Division Manager.
•Handle salary/ compensation & benefits administration activities such as preparation of monthly payroll input; forwarding the payroll input to the Accounting Section for salary disbursement; appraisals/ bonuses/ promotions including issuing of related letters and updating employee records with the consequent salary changes among others.
•Administer activities related to employee benefits administration including nominations, communication of additions and deletions to the benefit providers, claim administration etc. for life insurance, pension plans, medical insurance among other benefits.
•Induction to new employees to make sure that they are familiar with company polices, procedures, government laws / regulations environment laws etc…
•Updating job description for all staff & workers in consultation with other department heads.
•Tracing, entering & updating employee's data through XBCC (HRM) system.
•Co-ordination and supervision of staff accommodation and looking after staff welfare.
•Reviewing of initial assessment reports and annual assessments for staff and workers and putting recommendations (from HR point of view) for management considerations.
•Review with Senior Administrator Site, the status of accommodation for staff and workers to ensure availability for new recruits and resolve with the management in case of shortages of accommodation.
•Coordinate with Site Accountant / Timekeeper on timely close out of monthly workers payroll.
•Ensure timely renewal of staff accommodation.
•Assessing the training needs in consultation and coordination with concerned department of all our staff & workers and suggest appropriate training to enhance their skills for better utilization of manpower.
•Verification and sanctioning of petty cash vouchers and statements.
•Evaluating jointly with Plant department the need for driving licenses, vehicle pooling, and transportation to site & remote areas etc…
•General communication / coordination with various clients such as QP, Qafco etc. particularly issues related to gate passes, procedures for accommodation/messing etc..
•Design a format whereby you can report on fortnightly basis to the management the status of progress related to various issues being handled by you such as recruitment, visa, training and highlight issues related immigration.
•Coordinate with Planning department, Admin, hire in/out dept., Construction dept. with regards to hire in or hire out of manpower/equipment locally.

Provide HR support services to the operations.
•Understanding and developing HR strategies and business objectives.
•Developing annual manpower.
•Identifying positions to be filled internally and externally.
•Designing and updating the company’s HR policies and practices in accordance with labour laws and government regulations.
•Managing relationships with Recruitment Agencies.
•Developing employer branding and image in the region.
•Interviewing and selecting the best candidates.
•Attending local & international Career Fairs and Recruitment activities.
•Identifying relevant services and support materials that will help new employees set up in DUBAI.
•Responsible for the recruitment action plan as well as the induction programme for all new staff.
•Participating in developing compensation and benefit programmes.
•Formulating strategies and plans.
•Handling day to day operation of the business including managing payroll, benefit provisions, leaves and sickness.
•Coordinate timely execution of exit formalities such as conducting exit interviews, arranging final settlement, EOS and other formalities in accordance with U.A.E Labor Laws; administer retirement benefits for employees
•Dealing with employee relations or welfare related issues affecting the company’s employees.
•Advising management on organizational related issues.
•Updating job descriptions and validating reports.
•Developing teamwork training programmes and project based work.
•Recruitment of company employees.
•Supervising the work of the personnel section as related to attendance, vacations, training, medical care, social welfare and other.
•Supervising the work of the safety inspectors.
•Participate in creating and continuously improving company image.
•Prepare and implement in-house training programmes to develop the skills of company employees in coordination with department Managers.
•Supervise all maintenance work performed on company buildings, infrastructure and office equipment.
•Receive, answer and follow up all official correspondence received by the company from government bodies.
•Supervise and follow up all legal matters including clearance residences permits and others.
•Develop public relations with all governmental and legal bodies that have relations with the company activities.
•Supervise Drivers affairs and movement of company vehicles.
•Supervise and follow up legal clearance, residence, permits and accommodation needed for all employees.
•Obtain and evaluate bids for medical insurance and supervise closely the performance of the selected insurance company.
•Supervising the availability of all security and safety requirement such as fire fighting system and other and that it is in good condition.
•Supervising all expansion activities and the procurement of any new office furniture and or equipment.
•Monitor the attendance of employees in cooperation with the head of Personnel and make sure of proper control.
•Verification and sanctioning of petty cash vouchers and statements.

E

Plans, organizes & supervises all activities assigned to HR Dep.
•To develop and maintain an effective working relationship in HR
•Administration policies & procedures
•Establishment & implementation of a job evaluation system
•Training & development of staff
•Employee’s relations (services) issues
•Ability to use(PCA) HR Management systems
•Familiar with the exist and re-entry visa process
•Administration of the employee's benefits program
•Maintain an effective and efficient recruitment, employment, evaluation and promotion system according to the organization
•Oversees all aspects of recruitment
•Identify recruiting requirements
•Administration of recruitment & salary system
•Implement management approved salary grades, and review compensation packages of new recruits with orientation
•Conducting and monitoring contracts (salary, vacation, ticket…)
•Establishment of standard contracts with employment
•Assist with performance evaluations by providing guidance and overall consistency to the process, track all employee performance evaluations
•Monitoring payroll & all transactions on a monthly basis
•prepare and develop an organization structure
•Prepares written monthly reports
•Maintain an efficient personnel staff filling system
•Negotiation with outside authorities with respect to HR issues
•Familiar with Saudi Labor Law, culture and GOSI