Financial Coordinator
AVSI Foundation
Total years of experience :14 years, 4 Months
• Ensure that all financial documents are accurately supported, approved and coded, and that all check books, check list, petty cash, POs are maintained correctly
• Monthly closure of all accounting transactions related to partners
• Analyzing financial information (e.g., expenditures and cash management) to ensure all operations are within budget
• Updates job knowledge by participating in educational opportunities; reading professional publications
• Leads knowledge management and capacity development in partnerships and development finance
• Reviewing grantee budgets in support of new grants and amendments
• Identify variances between actual and budgeted financial results at the end of each reporting period
• Ensure Partner’s managers meet budget submission deadlines
• Preparing financial reports
• Supporting quarterly and annual donor financial and performance reporting
• Prepare Avsi’s payroll
• Prepare NSSF and Tax declarations
• Prepare accurate, timely financial statements in accordance with our established schedule and with input from the rest of the accounting department
• Conduct monthly and quarterly account reconciliations to ensure accurate reporting and ledger maintenance
• Assist in cash flow forecasting, budgeting and working closely with the operations and project teams
• Delegate financial responsibilities to accounting team
• Review & approve payment vouchers & journal entries
• Monthly Travels To Africa (Kenya and Senegal) :
- Auditing the work of accountants and giving trainings
- Meeting with external auditors
• Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions.
• Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
• Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
• Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
• Summarizes financial status by collecting information; preparing balance sheet, and other statements according to monthly close schedule.
• Analyze revenues, commissions and expenses to ensure they are recorded appropriately on a monthly basis.
• Assist in year-end closing and audits.
• Prepare entries as general ledger accounts and document business transactions.
• Accomplish all bank, suppliers, clients and inter-companies accounts reconciliations.
• Managing petit cash and cash flow.
• Prepare Receivables aging & follow-up collection operations.
• Assist with NSSF and Tax declarations.
• Assist with payroll administration & VAT declarations.
• Assist with preparation and coordination of the audit process.
• General Ledger maintenance and monthly assist in P&L and month-end accrual accounting process.
• Help Chief accountant to prepare daily, weekly, and monthly financial reports.
1- Records the Company's financial transactions on the related Oracle Modules: ➢ Enters the relevant information in the following the company system: • Payables.
• Receivables (receipts)
• General ledger.
• Cash Management.
2- Prepares the payables, receivables and bank accounts data for reconciliation purposes.
3- Files the company financial documents (Journal Vouchers Attached by the Justification Documents )
4- Prepares Debit and Credit Notes to customers & bank transfers.
5- Prepares statistical reports for management needs.