Admin and HR Manager
New Jeddah Clinic Hospital
Total des années d'expérience :12 years, 7 Mois
Responsibilities:
1- Develops and administers various human resources plan and procedures for all company personnel
2- Plans, organizes and controls all activities of the department. Participates in developing department goals, objectives and systems
3- Implements and annually updates the compensation program; rewrites job descriptions as necessary; conducts annual salary surveys and develops merit pool (salary budget); analyzes compensation; monitors the performance evaluation program and revises as necessary
4- Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures; performs benefits administration to include claims resolution, change reporting, approving invoices for payment, annual re-evaluation of policies for cost-effectiveness, information activities program and cash flow
5- Conducts recruitment effort for all exempt, nonexempt and temporary workers; writes and places advertisements; works with supervisors to screen and interview candidates; conducts reference checking; extends job offers; conducts new-employee orientations; monitors career-path program and employee relations counseling; conducts exit interviews
6- Establishes and maintains department records and reports. Participates in administrative staff meetings and attends other meetings, such as seminars. Maintains organizational charts and employee directory
(Reception - Admission and Discharge - Social Work - Patients Relations)
7- Meets with the Hospital Director on a regular basis to discuss major problems/issues, general trends, developments and other appropriate matters regarding above Departments .
8- Performs all managerial functions common to the Department level covering all divisions under supervision as established by Hospital Management;
9- A member of the Business Development Office;
10- Assures that the development and implementation of the Policies & Procedures for the aforementioned work activities are carried out in collaboration with hospital rules and regulations relating to patient care and legal requirements;
11- Prepares a Department Services Plan, e.g. vacation, daily work schedules and on-call rosters, that will be compliant with hospital wide programs
12- Directs the development of operating economy programs to conduct business in the most economical methods to hold manpower allocation and suggested expenditure budget at a reasonable level;
13- Directs the development of Quality Assurance Plans for functions of responsibility to assure proper mechanisms for evaluation of professional performance and the use of resources efficiently and to meet the over-all objectives of enhancing the quality of patient care, in accordance with NJCH standards;
14- Serves on or delegates to a subordinate attendance at various standing committees;
15- Approves staff sick leave and/or admission to hospital for treatment after coordination with Hospital Administrator;
16- Trains and develops subordinates by approving participation in educational seminars in relation to scope of work activities;
17- Prepares various reports to management covering the area of responsibility such as Accountability Reports, Business Plans, Operating Plans, manpower allocation, capital and expenditure budgets.
18- Performs other miscellaneous relate duties as required.
Responsibilities:
1- Maintains the work structure by updating job requirements and job descriptions for all positions.
2- Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
3- Prepares employees for assignments by establishing and conducting orientation and training programs.
4- Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations; preparing pay budgets; monitoring and scheduling individual pay actions; recommending, planning, and implementing pay structure revisions.
5- Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees; scheduling management conferences with employees; hearing and resolving employee grievances; counseling employees and supervisors.
6- Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management; directing the processing of benefit claims; obtaining and evaluating benefit contract bids; awarding benefit contracts; designing and conducting educational programs on benefit programs.
7- Ensures legal compliance by monitoring and implementing applicable human resource federal and state requirements; conducting investigations; maintaining records; representing the organization at hearings.
8- Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
9- Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
10- Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
11- Completes human resource operational requirements by scheduling and assigning employees; following up on work results.
12- Maintains human resource staff by recruiting, selecting, orienting, and training employees.
13- Maintains human resource staff job results by counseling and disciplining employees; planning, monitoring, and appraising job results.
14- Contributes to team effort by accomplishing related results as needed.
1- Provide day-to-day leadership and management to a service organization that mirrors the adopted mission and core values of the company. Bottom line: Build a beautiful company.
2- Responsible for driving the company to achieve and surpass sales, profitability, cash flow and business goals and objectives.
3- Responsible for the measurement and effectiveness of all processes internal and external. Provides timely, accurate and complete reports on the operating condition of the company.
4- Spearhead the development, communication and implementation of effective growth strategies and processes.
5- Collaborate with the management team to develop and implement plans for the operational infrastructure of systems, processes, and personnel designed to accommodate the rapid growth objectives of our organization.
6- Motivate and lead a high performance management team; attract, recruit and retain required members of the executive team not currently in place; provide mentoring as a cornerstone to the management career development program.
7- Act as lead "client-care officer" through direct contact with every client and partner.
8- Assist, as required, in raising additional capital at appropriate valuations to enable the Company to meet sales, growth, and market share objectives.
9- Foster a success-oriented, accountable environment within the company.
10- Directs internal operations to achieve budgeted results and other financial criteria, and to preserve the capital funds invested in the enterprise.
11- Participates in the development and preparation of short-term and long-range plans and budgets based upon broad organization goals and objectives. Recommends their adoption to the Chief Executive Officer.
12- Directs the development and installation of procedures and controls, to promote communication and adequate information flow, and thereby solidify management control and direction of the enterprise.
13- Develops and establishes operating policies consistent with the CEO’s broad policies and objectives and insures their adequate execution. Appraises and evaluates the results of overall operations regularly and systematically, and reports these results to the CEO
14- Insures that all activities and operations are performed in compliance with regulations and laws governing business operations.
15- Develops and maintains a sound plan of organization. Establishes policies to insure adequate management development and to provide for capable management succession for those functions/business units falling under his/her responsibility.
16- Directs the development and establishment of adequate and equitable personnel policies throughout the organization, including compensation policies and employee benefit plans. Insures that the interests and welfare of employees as individuals are preserved and protected.
1. Develop & implement development plan & career growth plan for key positions.
2. Develop & implement manpower plan.
3. Develop & implement Associates Engagement Program (Employees Satisfaction Survey).
4. Develop & Implement HR department annual financial budget.
5. Develop & Implement HR department policy & procedures.
Responsibilities:
1- Supervises the work unit and personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions. Prioritizes and assigns tasks and projects to staff; tracks and reviews work progress.
2- Consults with the HR Manager to provide and obtain information and ensure the consistent administration of human resources programs/procedures.
3- Responsible for co-ordination with all department Heads/Manager/Supervisors.
4- Interprets and enforces human resources-related Department policies/procedures.
5- Responsible for Saudiasation in the Establishment.
6- Edits/revises various written documents produced by unit staff (e.g., job descriptions, advertisements, salary/hiring recommendations, etc.).
7- Recruits applicants by preparing advertisements, representing the Department at career fairs, etc.
8- Administers the Department-approved pay plan.
9- Supervises and participates in the evaluation of positions to determine the proper classification of each.
Responsibilities:
1- Responsible for all Human Resources functions in the Establishment including recruitment, selection, placement, and induction and training needs of manpower.
2- Responsible for salary negotiation, job-offer, contract and its specific terms and conditions.
3- Responsible for co-ordination with all department Heads/Manager/Supervisors.
4- Ensure prompt and efficient services to all Employees of the Establishment without any prejudice.
5- Responsible for Saudiasation in the Establishment.
6- Responsible for GOSI for both Saudi and expatriates
7- Participates actively in TQM System development.
8- Maintains confidentiality of the Establishment.
Responsibilities:
1- Responsible for all Human Resources functions in the Establishment including recruitment, selection, placement, and induction and training needs of manpower.
2- Responsible for salary negotiation, job-offer, contract and its specific terms and conditions.
3- Responsible for co-ordination with all department Heads/Manager/Supervisors.
4- Ensure prompt and efficient services to all Employees of the Establishment without any prejudice.
5- Responsible for Saudiasation in the Establishment.
6- Responsible for GOSI for both Saudi and expatriates.
• University Degree University: Batterjee Medical Collage for Science & Technology Location Jeddah, Saudi Arabia Degree, Major: Bachelor Degree in Administration (Health Care)