Office Administrator
ADNOC Refining
مجموع سنوات الخبرة :10 years, 9 أشهر
Provides full secretarial support to Manager
Assists managers and supervisors to any other report required by the management
Arrange and co-ordinate meetings, training, events.
Prepares and distributes minutes of meetings.
Prepares correspondence, memos and letters as needed.
Follow up Outgoing correspondence that requires action/reply.
Routing of Documents in AFU.
Raising Service Request to HelpDesk for IT problems/issues within department.
Raising request and inputs in MAXIMO.
Application of Annual leave and TAS (time attendance system) permission of employees in the Portal.
Receives, screens and forwards all incoming calls to the concerned department / personnel.
Regular coordination with different departments.
Performs clerical tasks i.e. documentation, faxing, scanning, photocopying and filling
Maintains a neat and orderly filling system.
Maintains files and records, requisitions, and distributes office stationary and supplies for the assigned unit.
DOCUMENT CONTROLLER RESPONSIBILITY
Responsible for the effective and efficient document control of all documents, in accordance with the established procedures.
Maintain registers of all receipts and issues or submissions of documents and correspondence.
Expedite the return of documents and approvals or comments within the required time period from internal and external parties to whom they have been issued or distributed.
Register, log, distribute, track, issue, maintain and control site project documents and drawings.
Maintain procedures for maintaining documents and manage change control of documents.
Maintain document logs for correspondence, material approval submittals, shop drawing (incoming & outgoing).
Receiving and distributing all documents. Preparation transmittal sheets, Material & Shop drawing submittals and Filing etc.
To ensure compliance with quality assurance requirements at all time
SECRETARY RESPONSIBILITY
Receives, screens and forwards all incoming calls to the concerned department / personnel
Performs clerical tasks i.e. documentation, faxing, scanning, photocopying and filling
Prepares correspondence, memos and letters as needed
Assists managers and supervisors to any other report required by the management
Maintains a neat and orderly filling system
Maintains soft and hard copy of the incoming and outgoing documents
Handling Site Petty Cash
Performs any other duties assigned by immediate supervisor