RAMON DELA CRUZ JR

• Manages all the recruiting activities (screens applications, makes invite/reject decisions, prepares offers, organizes entire
• Work with hiring managers on recruiting planning meetings.
• Create job descriptions.
• Lead the creation of a recruiting and interviewing plan for each open position.
• Process Document Collections for Tawteen / CID Submissions
• Process HAAD applications
• Preparing employees files and final contracts for mobilization stage.
• Efficiently and effectively fill open positions.
• Conduct regular follow-up with managers to determine the effectiveness of recruiting plans and implementation.
• Develop a pool of qualified candidates in advance of need.
• Research and recommend new sources for active and passive candidate recruiting.
• Post openings in online venues, newspaper classifieds, with professional organizations, and in other position appropriate venues.
• Utilize the internet for recruitment.
• Manage the use of recruiters and headhunters.
• Review applicants to evaluate if they meet the position requirements.
• Conduct prescreening interviews

• • Reporting to Supervisors, Managers and Directors
• Manages all the recruiting activities (screens applications, makes invite/reject decisions, prepares offers, organizes entire follow-up process)
• Manage day-day work allocation of Recruitment Assistant teams as needed
• Attends recruitment events
• Pushes for changes and identifies areas for improvement in recruitment process
• Designs and conducts marketing activities
• Handles recruiting press relations
• Knows the university landscape
• Plans and monitors budget for recruitment department
• Prepares controlling sheets, controlling reports, and pipeline reports
• Provides clerical support to unit operations; request and arrange stationary / office supplies
• Arrange for shortlisted candidates to take relevant assessments, mark and record results accurately to contribute to the recruitment decision.
• Ensure the pre-employment health questionnaire is reviewed and ‘fit to employ’ result is recorded appropriately for the recruiting manager to consider.
• Process full offer packs to candidates when all recruitment checks have been satisfied.
• Provide administrative support to Human Resources department of the organization
• Schedule and organize interviews with suitable candidates
• Prepare necessary documents, job description, screen tests and interview questions for the organization

• Ability to record, file and handle documents.; Ability to keep clear and accurate records and reports., Submit transmittals and Receive transmittals
• Knowledge of file validation.; Experience of examining documents, drawings etc.; Ability to resolve discrepancies.
• Explain how you can control and coordinate all activities related to the Document Control procedure.; Effective oral and written communication skills.; Explain how can improve a document control system; Maintaining scanned copy of documents.
• Handles reception, sorting, registration, typing, filing, etc., of incoming/outgoing letters, reports, forms and other documents to provide a first class and highly efficient administrative service.; Maintain office files and documents;
• Control documentation produced internally and externally; Provides system reports as requested; updating register log.
• Prepare procedure of issuing IFC drawings to ensure only approved drawings can be issued at site.
• Maintains computer based and manual office records and files and provides a variety administrative support services in the working unit to which this position is assigned.
• Prepares a variety of letters, memos, reports, work schedules, statistical summaries and similar documents from hand-written drafts, prepared copy or oral instructions, devising layouts.
• Files copies of correspondence, reports, catalogues and similar documents, Responsible for accuracy and adequacy of files assigned to him

Environment Health & Safety Department: (HSE)
• Assist with the coordination of the emergency preparedness program, ensuring that equipment, procedures and training.
• Performs other applicable tasks and duties as assigned, within the scope of his/her knowledge, skills and abilities.
• Maintains the Material Safety Data Sheet (MSDS) database and documents.
• Coordinates the program with all departments; Participate in environment care audits/ inspections and assists department to complete the recommended corrective actions
• Assist in performing random audits/ inspections to identify opportunities for improvement, distribute reports and completes follow-up to ensure corrective actions is completed
• Coordinating with the safety officers when necessary, providing training such as Fire Extinguishers Training; conducted Safety Training for Volunteers and New Hires
Occupational Health & Safety Department (OHS)
• Greets patients on arrival to clinic, identifies patient, collects information from patients or family members, registers patients in the computerized Hospital Information System by entering data such as patient name, date of birth, address, phone numbers, nationality, next of kin, insurance, attending/primary care physician, reason for visit, generates patient labels & forms from the computerized Hospital Information System and distributes labels and forms to the patient care areas.
• Schedules appointments for patients and makes inpatient and clinic follow-up appointments according to the direction OHS team.
Health Information Management System (HIMS) - Medical Records:
• Coordinates requests for medical records with the Health Information Management Services (HIMS) Department and organizes files for daily clinic appointments
• Coordinates work injury illness or exposure follow-up assign directives from OHS clinical staff ; Refers patient inquiries related to clinical issues to Nurse or Physician in clinic and facilitates resolution on direction from clinical staff.

• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
• Input document data into the standard registers ensuring that the information is accurate and up to date.
• Generate the various document control reports as required.
• Typing of site documents, and follow up of all the site needs (In office)
• Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
• Maintain updated records of all approved documents and drawings and their distribution clearly
• Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
• Maintain the files and control logs as required by the project.
• Manage all project documentation (includes engineering/technical, correspondence, project management - commercial, legal) generated by Company and by subcontractors.
• Implement Company Document Control processes, procedures, and specifications to ensure accurate records of all project official documentation generated by the COMPANY or its subcontractors.
• Perform quality control checks to ensure Company generated documents comply with Company and Client document management system.
• Distribute documentation to the project team in a timely and accurate manner.
• Maintain accurate file structure for all project documentation.
• Expedite and track status of all documents reviewed internally by the Project.
• Provide technical support and assistance for the electronic document management system

• Receives incoming calls for different departments and personnel.
• Responsible for recording the activities and maintain appropriate files, mailing lists and necessary records; Conduct all correspondence with said meeting and shall be responsible for carrying out all orders
• Safe - keep pertinent confidential security records; Organize conferences, workshops, training programmed and any other meeting upon the request of the Committee.
• Arrange the Schedules, Bookings, and other Activities; Order, receives and maintain Office Supplies; Received and sending emails, letters from and to the courier, and faxes
• Organize and provide documentation services to facilitate easy access to necessary information.
• Plans and controls the ordering, storage and distribution of office supplies. Obtains and distributes office stationery and supplies. Types, reproduces and delivers standard forms used by others In the department or office.
• Operates copy machines to reproduce extra copies of documents as and when needed by supervisors and team members. Operates, as required, adding machines and calculators to tabulate or verify statistical data, within his capacity.

• Reported to section Manager, Personnel and Store General Manager
• Checks buildings in assigned area for security and checks doors, windows, lights, and equipment recording any damage for repairs and for criminal incidents.
• Tours assigned area at periodic intervals, reports water leaks, gas leaks, fires and related hazards to proper authorities.
• Reports lights left on in buildings; turns outside lights on and off as directed; reports burned out building and street lights; reports doors and locks which are not working properly.
• Keeps unauthorized personnel out of buildings after closing hours; controls access to areas based on assignments; keeps in touch with other guards, and calls public safety officers in case of need.
• Responds to burglar and fire alarm panels to notify public safety officers of location and problem recorded on the panel and controls the panel as directed by public safety supervisor.
• Locks and unlocks doors based on schedules and requests.
• Responds to questions and calls from people in the community to assist on directions, locations, and other service oriented needs; Receives incoming calls for different departments and personnel.

• Welcome and greet every customer in a warm and friendly manner & demonstrate excellent customer service at all times.
• Identify customer needs through asking questions; confidently recommend and demonstrate appropriate products; recommend link products at every sale opportunity; close the sale; Handle customer complaints professionally and efficiently, in line with the company after sales policy; Demonstrate and maintain product knowledge, fashion trends, instore promotions at all times.
• Maintain personal grooming standards as advised by the Store Manager.; Maintain clean and organized wrap stands and stock areas.
• Check stock levels daily and inform of depleting stocks to the store manager in order to replenish and maintain optimum stock levels.
• Comply with all company policies and procedures including refund and exchange policy, security, health and safety policies etc.