Muhammed Ramsheed Mailanchikkal

• Led end-to-end HR operations including talent acquisition, workforce planning,
compensation & benefits, payroll, employee engagement, training & development,
succession planning, and compliance.
• Owned annual HR operating and manpower budgets: forecasting, variance analysis,
cost control and monthly reporting to finance/project controllers.
• Designed and executed strategic manpower planning for large-scale drilling and
offshore projects, aligning resources with operational needs and budget constraints.
• Partnered with executive leadership to drive HR strategy, organizational
development, and change management initiatives.
• Implemented HR analytics dashboards for workforce reporting, turnover tracking,
manpower cost forecasting and budget monitoring.
• Developed and rolled out HR policies, SOPs, and frameworks across multiple energy
business units.
• Oversaw payroll automation and ERP integration (SAP, Oracle, Dynamics), ensuring
efficiency, accuracy and cost transparency.
• Championed employee engagement and retention programs customized for offshore
and technical workforce morale.
• Ensured 100% compliance with Qatar labor laws, ISO, and HSE standards during
audits.
• Advised leadership on succession planning and talent pipeline development for
critical oilfield roles.
• Managed vendor contracts (recruitment agencies, training providers, T&A vendors) and
negotiated terms to align with budget targets.

B. Employee Relation:
▪ Ensured all the details of new employees are recorded in Master database. To make sure that all personal files maintained properly, and all documents are intact in files.
▪ Conducting Induction - educate the employees about the mission, Policies, facilities and guiding principle of the company
▪ Ensured all confidentiality of personal information.
▪ Administrate the leave application system to ensure approval as per company policy.
▪ Make sure that Leave salaries should be processed before proceeding for vacation.
▪ Warning letters or Disciplinary action preparation by referring the penalty code as per Qatar labour law.
▪ Preparation of employee CTC.
▪ Labour camp management and supervising the camp boss, handling ISO requirement related to the camp.
▪ Keep and Update the record of Leave Accrual and Balance, Providing Leave Travel Allowance provision for each employee by company.
▪ Administrate Full and Final Settlement of resigned and terminated employees make sure on time
payment to staff after final clearance papers are signed, ensure all Company issued assets are collected prior to payments.
▪ Conduct exit interviews, probation confirmation of employees, receive employees request by mail
and Fax, Etc.
▪ Preparation of Business Trip and Vacation leave Forms.
▪ Handling the Tamm Account for the company.
▪ Handling the travels and coordinating with travel agent for companies booking.
▪ Audit Travel Invoices before submitting to Finance department for payment.
▪ Preparing deduction list of an Employees for Motor Insurance at the end of Policy.
▪ Expertise in using SAP ERP HR module with all functionalities.

C. Time sheet management:
▪ Supervise the timekeepers to ensure that the required attendance data are being uploaded and submitted on ERP on time.
▪ Reviewing and approving the daily timesheets by ensuring the Punch IN & OUT, Absence hours, over time, Absenteeism, Annual and Unpaid leave are recorded properly.
▪ Preparation of various Absence and Over time reports up on request from HOD.

C. Payroll Administration:
▪ Supervise Entry of Salary and Perks Details of New Joiners in Master Database, Record claims of advances
(HRA, Cash Advance, and Leave Salary) for employee.
▪ Administrate monthly provisions for leave, Airfare and gratuity. Providing payroll related information and assistance to all employees and management.
▪ Administrate bonus and loan payment policies and subsequent deductions from salary.

D. Performance Management:
▪ Centrally coordinating the whole cycle of Performance Appraisal. Reviewing due date of new joiner’s performance appraisal and submitting the appraisal request on ERP to the concerned department head in order to evaluate the performance of duties assigned, work and behaviour skills, then to process employee confirmation letter based on the assessment.
▪ Checking the due performance evaluation of employees and submit on ERP to their respective HOD for their assessment.
▪ Based on successful performance evaluation it leads to payroll changes according to Head of department recommendation.
▪ Imparting training to all the units related to the process of self -appraisal, role of appraiser & reviewer in the entire appraisal exercise in ERP. All other support to management as required.

• Supervised HR operations for a workforce of 1, 200+ employees across multiple
construction projects.
• Developed and implemented HR policies ensuring full compliance with Qatari labor law.
• Conducted full recruitment cycle for technical and non-technical positions.
• Administered payroll, HRIS data management, and benefits programs.
• Facilitated training needs assessments and development programs for project staff.
• Managed employee grievances and disciplinary actions in line with labor law.
• Coordinated health & safety HR compliance and supported ISO certifications.
• Supported budgeting and manpower cost planning for large-scale projects.

• Provided end-to-end HR support across diversified business units within the holding
group (construction, healthcare, trading, and services).
• Managed employee relations including grievance handling, conflict resolution, and
disciplinary actions, ensuring compliance with Qatar labor law and company policy.
• Administered recruitment and onboarding for technical, non-technical, and support
staff across different subsidiaries.
• Coordinated HR budgeting activities including manpower cost forecasting, training
allocations, and recruitment expenditures.
• Maintained and updated HRIS and workforce records, ensuring accurate payroll and
benefits administration.
• Supported performance management cycles and assisted managers in implementing
appraisal frameworks.
• Partnered with line managers to identify training needs and facilitate development
programs across business units.
• Contributed to HR policy standardization within the group to align practices across
subsidiaries.

 Handling the full life cycle of Human resource management, i.e., from Recruitment till End of Service Settlement with cancellations.
 Advising management and staff on a wide range of HR related matters.
 Management of recruitment and selection activities for technical, professional and
managerial level position to include formulation of job description, advertising and
management of interview process.
 Manage and co-ordinate manpower planning in line with company expansion.
 Managing the new joiner’s document such requires for the visa transfer or for new work visa.
 Conducting job evaluation surveys. liaising with managers and interviewing employees at all levels to identify and assess training and development need.
 Supervising and monitoring progress made via training program’s or schemes.
 Implementing, advising on and monitoring appraisal schemes
 Designing and assessing training program’s
 Handling various immigration process such as renewal, RP transfer and renewal, issuance of QID, medical card issuance and renewal.
 Managing absenteeism through absence management policy for both short and long term absence in line with HR objectives.
 Handling of disciplinary investigation i.e., reviewing and processing the verbal/ written warning letter according to the company policy.
 Handling/ processing termination and resignation process.
 Managing encashment and reimbursement process.
 Handling and preparing Organization chart by using MS Visio and preparation of
deployment schedule.
 Lead and manage various HR projects as directed by the General Manager in line with
HR objectives.
 Assists with the preparation of the performance review and evaluation process.
 Interaction with the staff for any HR relation queries and requests.
Recruiter/ Recruitment Specialist (Group of UCC Affiliated Companies) -(May 2014 - Sep 2015) Role & Accountability:
 Responsible for taking on recruitment projects and campaigns for all KCT /UCC sisters Companies.
 Handling all recruitment process for more than 18 sisters companies with different industries.
 Receiving MPRF “Man Power requisition form” from HR Rep. of the Sisters Companies.
 Searching for the Relevant CVs according to the MPRF.
 Interview potential employees by short listing their resumes.
 Screening the CV’s sourced and forwarding the same to Requester.
 Coordinating with the HR Rep. of each sister company for Sending CVs and getting feedback.
 Coordinating with the HR Rep. of each sister company regarding the REF “Recruitment
Evaluation Form” for the Selected Candidates to Issue an Offer Letters
 Preparation and maintenance of Organizational chart in MS. Visio.
 Maintaining Master list for Vacancy report, Pending candidate report and joined candidates report.
 Preparing HR reports as required by authorities.
 Using a variety of MS. Office programs, such as Microsoft Word, Outlook, Power point, Excel, Access,
etc., to produce correspondence and documents, maintain presentations, records, spreadsheets and
databases.
 Organizing and storing paperwork, documents and computer-based information.
 Preparation of Demand letter and Employment contract according to the nationalities for the purpose
of deployment.
 Preparation of Offer letter and Work visa applications for the candidates.
 Follow-up with the selected candidates or recruitment agencies for the deployment.
 Oversee the proper arrangement of candidates arrival and new joiner’s job induction.

 Understanding and analyzing the requirements in different skill set categories. Sourcing for potential candidates through Job portal.
 Interacting with Recruiters for getting the required skill sets for various projects, interview slots and other related details.
Getting the screened CVs DB checked.
 Preliminary short listing for interviews by interacting with the candidates.
 Categorizing the applications based on academics, experience and the technology, the applicants are
working on namely:
 Pre-Interview updating.
 Scheduling F2F and telecom interviews.
 Prepare the necessary documentation kits for the interview.
 Interview coordination.
 Once the interview process is completed, communication to the candidates as to the:
o Outcome of the interview of both Telecom and F2F interview.
o Interacting with the team members and coordinating and making each recruitment initiative
run smoothly.
o Post-Interview updating.
o Ensure closure of candidatures.

• Managed recruitment cycle including sourcing, screening, interviewing, and shortlisting
candidates across multiple functions.
• Partnered with hiring managers to understand manpower requirements.
• Utilized job portals, social media, and employee referrals to build a strong candidate
pipeline.
• Coordinated interview scheduling, salary negotiation, and onboarding processes to
ensure smooth candidate experience.