GM Office Manager
Nahil Computers
مجموع سنوات الخبرة :18 years, 9 أشهر
GM Office Manager June 2014 - Present Saudi Arabia-Riyadh
Typical work activities
The role varies according to the type of employer, the size of the organization and the management structure, but activities typically include:
using a range of office software, including email, spreadsheets and databases;
managing filing systems;
depending on the organization, duties of the role may extend to the management of social media;
developing and implementing new administrative systems, such as record management;
recording office expenditure and managing the budget;
organizing the office layout and maintaining supplies of stationery and equipment;
maintaining the condition of the office and arranging for necessary repairs;
organizing and chairing meetings with your staff - in lower paid roles this may include typing the agenda and taking minutes, but senior managers usually have an administrative assistant to do this;
overseeing the recruitment of new staff, sometimes including training and induction;
ensuring adequate staff levels to cover for absences and peaks in workload, often by using temping agencies;
carrying out staff appraisals, managing performance and disciplining staff;
delegating work to staff and managing their workload and output;
promoting staff development and training;
implementing and promoting equality and diversity policy;
writing reports for senior management and delivering presentations;
responding to customer enquiries and complaints;
reviewing and updating health and safety policies and ensuring they are observed;
arranging regular testing for electrical equipment and safety devices;
attending conferences and training
Personal Assistant Chief Strategy & Program Management Officer (Strategy Team)
From 18-11-2012 to June 2014
Typical work activities:-
• devising and maintaining office systems, including data management and filing;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• meeting and greeting visitors at all levels of seniority;
• organizing and maintaining diaries and making appointments;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• taking dictation and minutes;
• carrying out background research and presenting findings;
• producing documents, briefing papers, reports and presentations;
• organizing and attending meetings and ensuring the manager is well prepared for meetings;
• liaising with clients, suppliers and other staff
Administrative in AICI American International Contractors inc for Constructions
(Cairo West Military airport F16 ) 1-Spt-2012 to 17-11-2012
Typical work activities:-
• using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• devising and maintaining office systems;
• booking rooms and conference facilities;
• using content management systems to maintain and update websites and internal databases;
• attending meetings, taking minutes and keeping notes;
• invoicing;
• managing and maintaining budgets;
• liaising with staff in other departments and with external contacts;
• ordering and maintaining stationery and equipment supplies;
• sorting and distributing incoming post and organising and sending outgoing post;
• liaising with colleagues and external contacts to book travel and accommodation;
• organizing and storing paperwork, documents and computer-based information;
• photocopying and printing various documents, sometimes on behalf of other colleagues
• recruiting, training and supervising junior staff and delegating work as required;
• manipulating complex statistical data;
• arranging both in-house and external events
-Kharafi National FO, Mechanical Electrical Works S.A.E.
. Administrative- Document Control (DCC) in QA Department in
Kharafi National for Constructions (Damietta Power Plant Project) from 1-jan-2011-Present
. Secretary- Administrative Reported To Project Manager In Kharafi National
from 1-jan-2011-Present (Damietta Power Plant Project)
. Sales Branch Manager Raya Roshady from (MAY 2010 - 2011) & DELEGATE Area Manager
. Sales Branch Manager Raya El.Mansheya (DEC2009 -2010)
. Sales Branch Manager Raya San Stefano ( 2008 - DEC 2009)
. Sales DELEGATE Branch Manager Raya San Stefano 2008
. Retail Representative - Raya Distribution - San Stefano Branch (sales) 2007 - 2008
(Nokia-I.mate-Samsung-SonyEricsson-Sagem-HTC-I.Phone-LG-Canon-BenQ-Hp-Sony lap top- Dell-Acer- (T.V LCD-LED- plasma) (vodafone Service- Etisalat Service) & more Electronic Product