Office Manager/Executive Assistant
Shuaa Capital
Total des années d'expérience :4 years, 0 Mois
* General Office administration i.e. office rents, coordinate and follow up with our office contractors, building management, arts and furniture arranging and delivery, magazines and newsletters subscription, housekeeping staff, office stationary and kitchen stuff.
* Handled the shifting and relocation to our new office in Dubai International Financial Center more than once
* Rearranged the whole filing system (centralized filing for investors and rejected deals etc) that needed a huge effort in coordinating daily duties and such a move.
* Screen phone calls and deal with any enquiries that don't need to be passed on
* Extensive diary management - foreseeing potential clashes and dealing with accordingly, cancelling and rescheduling, dealing with internal and external requests for availability.
* Organizing all logistics for visits (parking, facilities/refreshments/lunches etc)
* Order office furniture; organize office maintenance and repair
* Provide customer service, manage and support diary events, organize internal and external meetings
* Follow up with our department executives (replies to meeting invites/emails/availability of staff/copies of minutes/agendas/timings/actions etc)
* Handle executives and colleagues personal and business travel booking arrangements from tickets, hotels, visa requirements, airport pickup.
* Prepare and submit expenses
* Assist the executive team with Investment Funds projects (Managing Funds) and presentations they are working on
* Assist the executives in preparing investors quarterly reports, letters, invitations, organizing events