HR Specialist
British International school
Total years of experience :14 years, 1 Months
• Prepare & maintain employment records related to hiring, termination, leaves, transfers or promotions.
• Help in developing organizational guidelines and procedures.
• Process and request medical insurance for all employees and their immediate families, medical claims.
• Manage onboarding employment (induction) for all new joiner.
• Coordinate the flights reservations, tickets & accommodation for staff.
• Address employee relations issue, such as harassment allegations, work complaints, or other employee concerns.
• Maintain HR payroll information and provide payroll administrator with details of new staff, change of contract.
• Perform quarterly and annual employee performance reviews.
• Provide information to Payroll Administrator of End of services Benefit details, check calculation.
• Maintain all staffing information on HR Management system.
• Administration associated with the probation period and evaluate for all staff.
• Maintain recruitment process of new staff (adverts, shortlisting, interviews).
• Managing staff absences & data.
• Manage the organization’s employee database and prepare reports.
• Track department budgets.
• Design and implement effective training and development plans.
• Assist with new overseas hire contracted staff continued requirements to work in KSA & uploading GOSI information.
• Issue generic letters for employees.
• Effective use of SAP.
• Implement and communicate HR policies and procedures in line with British Council standards, values, and operational business objectives as well as with local labour law.
• Provide support on Recruitment and Selection and process by advertising the post, processing applications, assisting in shortlisting, interviews and employee relations.
• Welcome onboarding employment (induction) at a country level.
• Coordinating the flights Reservations, Tickets & Accommodation for new staff & visiting staff.
• Monitors and controls issuance of business visas, visit visas, exit re- entry visas and renewals of work permits (Iqamas) for British Council Employee, by using Muqeem System
• Handles Sponsorship transfers of BC new hires and liaises with British Council fixer to ensure that the process is completed.
• Recommends changes and actions to be taken based on new government policies and directions, as necessary.
• Monitor expenses which are related to government relations according to Saudi regulations.
• Maintain, Update and monitor annual leave records, sick leave and other types of leave for all British Council local appointed staff.
• Keeping accurate database of staff medical insurance and dealing with “first level” issues /queries related to medical insurance.
• Administers Criminal Record checks, and background checks made when recruiting Staff.
• Issuing Employment contracts.
• Issuing Generic Letters for Employees.
• Responsible for processing all phases of payroll: administering employee benefits, processing payrolls, completing all other payroll functions and related work as required in support of a centralised employee benefits system
• Responsible for day-to-day operations of employee benefits programs and related employee benefit services; calculation and distribution of salary payments for all staff in accordance with employment hourly/salary agreements, and salary schedules approved by the British Council.
• Ensuring compliance with mandated local requirements; and maintaining confidential employee records. This position requires the exercise of taking initiative, organisation skills, and flexibility in assigned tasks
• Attend MOFA’s Meetings to develop and engage a wide range of relationships in Saudi client organisations with the Japan Embassy
• Translating all MOFA’s documents, and daily newspaper from Arabic to English, and vice versa
• Proposing new ideas to improve the event planning and implementation process.
• Serving as a liaison and point of contact with vendors on event-related matters.
• Assisting with managing on-site production and clean-up for events as necessary.
• Preparation of nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Responding to internal and external inquiries on behalf of the Executive team as required.
• Screening and routing of incoming materials according to content of communications.
• Making appointments for the Executives as required
• Searching and Suggesting VIP, GCC and international people for a meeting with Japan counsellor, and arrange the appointments to consolidate relations between Saudi and Japan
• Referring persons to other staff members as necessary.
• Preparation of expense reports.
• Writing, editing or coordinating the preparation of any correspondence, reports, or other printed materials; researching content items for correctness of presentation and applicability.
• Maintaining a variety of confidential records and files.
• Gathering and preparation of material for use in presentations.
• Administering of assigned special, recurring, or regular projects; completing reports as needed.
• Ability to respond to ad-hoc requests from the Executive team in a timely manner
Liaise with all welfare Groups for their regular meetings in the Amenity Hall.
organise and follow up outside caterers and other services required for events Attend event, especially at setup/ beginning.
Liaise with Corporate Services, Technical Works Team.
Reconcile & coordinate the accounts.
lead on all external and wider embassy department events.
organise house guests booking and liaise with the residence staff.
Execute all the logistics of the events taking place at the Residence in liaison with the different departments of the embassy.
Manage Guest lists and invitations.
Uploading applications Entry Clearance applications.
undertaking routine telephone enquiries in connecting with visa applications in English and Arabic. dealing with routine correspondence and other enquires from members of public.
carrying out AD HOC administrative tasks as and when required.
Translated Arabic documents into English.
Making interviews for the applicant when required.
As part of the KSA Consular team you will be required to advise and assist all British nationals with regards to consular assistant. This willcover the whole rrange of consular duties including birth and death registration, notarial work, passport application.
Maintain excellent working relationships with the local authorities associated with consular work (Ministry of Foreign Affairs, Immigration and police).
1. Providing administrative assistance to the SILC General Director on the daily operations.
2. Managing and organizing GD’s daily schedule and reminding of the scheduled tasks/meetings/activities.
3. Sending out on behalf of the GD invitations to meetings as required.
4. Assisting SILC Assistant Director and the SILC management team as needed.
5. Receiving students’ requests for meetings with the GD and scheduling appointments for them.
6. Preparing forms and developing certificates and documents as requested by the General Director or the Assistant Director.
7. Preparing the SILC Certificates for students who complete the SILC program and performing the needed verification, processing, printing and handling of the certificates to the students within one week.
8. Maintaining and updating the SILC employees’ directory and sharing it every term and upon request.
9. Maintaining and archiving SILC Meeting Minutes and approved policies.
10. Maintaining the database for SILC prospective clients and SILC current students.
11. Calling students for appointments with the AD or GD as requested.
12. Sending texts to SILC (prospective) students as requested.
13. Maintaining and updating the SILC book inventory and following up with instructors on unreturned books.
14. Handling SILC Independent Student Registration in collaboration/coordination with the Assistant Director.
15. Greeting, assisting and answering students and visitors with any inquiries related to SILC program and directing them to the right person.
16. Coordinating upon request with the IT department and Support Services departments on repairing SILC office equipment such as PC’s, fax and other electronic devices.
17. Answering calls and taking messages on SILC related matters.
18. Performing other related duties as required from time to time by the SILC General Director or the Assistant Director.
One Month Volunteer Work in Ireland Embassy at Visas Section.
Working as a translator from English to Arabic and vice versa between the doctors and the paitents.
Then moved as Ultrasound coordinator.
• Translate Person to person between the doctors and patients.
• Supervisor of all nursing staff, and solving department problems
• Coordinates work schedule with Departmental Director and/or scheduling desk to assure workload coverage
• Assists with the daily operations
• Maintains a daily log of patients seen/completes exam billing forms
• Coordinates with other staff to assure appropriate patient care is provided
• Addresses problems of patient care as they arise and makes decisions to appropriately resolve the problems
• Organizes daily work schedule and performs related clerical duties as required
• Assumes responsibility for the safety and well-being of all patients in the department
• Reports equipment failures to the appropriate supervisor or staff member
• Provides in-service education team on requirements of procedures as requested by other members of the health care team
• Performs other related duties as assigned
• Develop a strategy the team will use to reach its goal
• Provide any training that team members need
• Communicate clear instructions to team members
• Listen to team members' feedback
• Monitor team members' participation to ensure the training they providing is being put into use, and also to see if any additional training is needed
• Manage the flow of day-to-day operations
• Create reports to update the company on the team's progress
• Distribute reports to the appropriate personnel
• Using Travers System in Preparing Performa invoice.
• preparing sales order and Consignment.
• preparing sales invoice.
• Checked every week on the stock aging of the items and asked CCS- Jabal Ali to export the missed items.
• Transfer the missed items to one of our branches in Khobar, or Jeddah.
• Shipment the items to the customer.
• Making a purchase order to CCS-J ALI.
• Making a received order from CCS- J ALI.
• Using Oracle System.
• Preparing part times doctor’s payment of clinics and inpatient surgery and Privilege Doctors in consulting Clinics and Kingdom Hospital
• Paying for Part times Doctors in consulting Clinics and Kingdom Hospital.
• Preparing Staff payroll.
• Preparing the report of the total Performance of kingdom Hospital & Consulting Clinic.
• Preparing Commotion with other hospitals.
• Preparing and Payment for patient’s refund.
• Coordinating the local Induction Process for new & old associates
• Consolidate & create reports of pre and post training evaluation
• Preparing information for discussion with HRBP and submission into HR report gathering training date
• Coordinate all separation cases are forwarded to HRC before payroll deadline.
• Ensure separations tracker is up to date.
Studying all the subjects of literature.