Export Coordinator - Africa Francophone and Contract Admin
elsewedy electric
Total years of experience :17 years, 3 Months
• Help in preparing contracts
• Review current contracts that are subject to possible legal question before a civil court.
• Recommend revision of contracts based on changes in business, government regulations, environmental laws or financial situations.
• Provide recommendations on contract renewals, modifications and cancellations.
• Provide alerts to concerned departments in their contracts for compliance requirements on either side
• Reporting to the Operation Director in contract analysis of: Equatorial Guinea, KSA and Kuwait.
• Assist ECCA General Manager in all projects in Algeria concerning the legal procedure and contract.
• Helps in developing business plans for existing and potential accounts in order to increase sales and the company’s market share in designated markets.
• Provides continuous communication to the customers about their samples, orders and other logistic issues:
A - Replying to customers’ written and verbal correspondences in a timely fashion that will increase customers’ satisfaction; latest within 24 hours.
B - Confirming receipt of new samples requests and provides customers with continuous updates about their samples status on a weekly basis.
• Facilitate, accelerate and co-ordinates with various factory units the processing of all customers’ needs to speed up the execution of these needs in order to be able to increase customer’s satisfaction. This includes samples follow-up and approvals, pending in orders and processing of documentation plus any other special requests.
• Promote internally in the organization and externally to our customers the company’s mission, vision, code of ethics and values to improve the value proposition offered to our internal and external customers.
• Developing office procedures and policies
• maintaining office records
• Dictating, typing and word processing
• Interviewing prospective clerical employees
• Evaluating the performance of each staff member
• Resolving inter office disputes
• training new employees in office procedures
• Prepare presentation and charts for conferences, meetings
• Ensure the office procedures of the department are always followed
• Arrange appointments for the Director with clients
• Arrange refreshments for clients when meetings with the Director
• Involvement in management discussions on the organization's policies and strategic development;
• Carrying out staff appraisals, managing performance and disciplining staff
• Implementing and promoting equality and diversity policies
• Managing projects,
• Handling travel arrangements, .
Assistant Commercial Manager, legal support & Internal Auditor
• Coordinated print materials and promotional items for new product special programs
• Multi-faceted role providing legal administrative support to the CEO and management team
• Key accountabilities included administrative functions (activity reports, ad-hoc reports, expense reports, confidential correspondence, presentation development, and scheduling/calendar maintenance) combined with event planning and coordination (travel arrangements, conference-call scheduling, meeting planning, promotional events, and collateral-material preparations)
• Provided assistance to customers regarding various issues with accounts; established operational policies and procedures necessary for smooth business operations; developed recognition awards and motivational incentives for employees which enhanced office environment.
• Creating new contracts internationally and locally.
• Revise Bid documents as consultant for the legal risks and attached contract.
• Negotiate contracts with customer, subcontractor and suppliers, review and interpret contracts for accuracy and completeness.
• Maintain the centralized repository for all contract documentation.
• Coordinate with contract manager to act as liaison between company branches and legal consultant to implement fulfillment of contract terms and conditions.
• Facilitate the resolution of disputes with parties to ensure optimal risk free contract during contract execution.
• Create and review reports showing status of contract status.
• Drafting contracts and negotiates agreements with the subcontractors.
• Revise the customer change requests if it will change contract terms.
• Prepared/finalized the ISO works and documents for the commercial department for the internal and external audit.
• Internal auditor for the commercial department on a half yearly basis.
Interacted with the chairman of the board of directors, executive vice president, presidents of the subsidiaries, legal counsel, director of human resources, vice president of administration, president of the parent company, and other executive assistants. Scope of responsibility is diverse and includes patient communications, special event coordination, operations management, executive administration, human resources, and regulatory compliance.
• Typed legal documents and contracts for holding company and its subsidiaries
• Performed general office duties, including all daily correspondence, ten key data entry, bookkeeping, payroll, human resources, and phone etiquette
• Notified supervisors of upcoming performance appraisals and performed follow-ups to ensure timely implementation of suggested changes
• Reviewed, processed, and resolved taxpayer and internal processing errors detected on income tax returns
• Performed various administrative functions including documenting and organizing reports, and developing departmental policies and procedures
• Prepared and presented daily status reports to senior management
• Upheld high ethical standards and surpassed corporate goals and objectives
• Updated internal and corporate-wide consumer information on secured database
• Proven ability to effectively multitask in all situations
• Proven organizational and time management skills