Office secretary
Pools by Design
مجموع سنوات الخبرة :5 years, 2 أشهر
● Attending Customer Enquires & Maintaining enquiry register.
● Preparation of Franchisee agreements
● Internet Surfing
● Preparation of Quotations, Invoices etc to the customers.
● Flight, Train & Hotel booking for our Executives.
● Responsible for maintaining files and confidential documents.
● Maintaining the Muster roll as well as the movement registers.
● Coordinates with all our branch offices & follow up
● Evaluation of the monthly statements like courier, stationeries, etc.
● Preparation of Salary Pay Slips for our Office as well as for Site Staff.
● Maintaining the voucher as well as Expense Register Up to Date.
● Overall maintaining a good relation with the customers as well as the suppliers.
• Drafting letters
● Attending Customer Enquires & Maintaining enquiry register.
● Preparation of Franchisee agreements
● Internet Surfing
● Preparation of Quotations, Invoices etc to the customers.
● Flight, Train & Hotel booking for our Executives.
● Responsible for maintaining files and confidential documents.
● Recruitment of QA/QC inspectors to our sister company in Dubai
● Maintaining the Muster roll as well as the movement registers.
● Coordinates with all our branch offices & follow up
● Evaluation of the monthly statements like courier, stationeries, etc.
● Preparation of Salary Pay Slips for our Office as well as for Site Staff.
● Maintaining the voucher as well as Expense Register Up to Date.
● Overall maintaining a good relation with the customers as well as the suppliers.
• Drafting letters
• Scheduling MD’s travel & hotel booking
• Maintaining his cheque books & other relevant documents
• Preparation of all confidential documents like for Bank, LIC, Income Tax etc.
● Attending Customer Enquires & Maintaining enquiry register.
● Drafting letters & Internet Surfing
● Preparation of quotations, purchase orders using computer software GP (Version 9 & 10)
● Preparation for visa documents, Flight & hotel booking for our executives.
● Preparing Internal Purchase Requisition & QM’s for the spare parts for the machines and.
● Responsible for maintaining files and confidential documents.
● Analyzing the engineer’s performance as per their daily report and preparing it in Power Point and reports to our Vice- President.
● Daily coordination with Engineers and follow up
● Responsible for all shipping purposes; preparing Invoice, Packing List, Chamber of Commerce Certificate etc….
● Responsible for maintaining the contact database of the CRM account.
● Coordinates with all other departments like Accounts, Stores, Purchase, Sales, Marketing, HR, Service and IT for easy running.
● Evaluation of the monthly statements like courier, stationeries, forwarding companies etc.
● Follow up of all shipments for spare parts, consumables, machines etc.
● Overall maintaining a good relation with the customers as well as the suppliers.
● Preparation of machine offers