HR/Admin
Emirates Neon Group
مجموع سنوات الخبرة :8 years, 4 أشهر
Responsibilities:
Reading, monitoring and responding to Sales Director/Manager’s email’s
Answering calls and liaising with clients/Consultants
Prepares correspondence, transmittals, minutes & Daily, Weekly, Monthly & Yearly Sales Reports
Attending Sales meeting preparing meeting agenda’s
Prepares Invoice, Quotation, Tender & estimation documents.
Registering & circulating all incoming & outgoing correspondence/documents from Client Consultant
Sourcing and ordering stationery and office equipment.
Assisting Sales Executives for their day to day works.
Experience in EDMS, One Drive & Aconex
Human Resources Administrator cum Executive Secretary
08th September 2015 to till date Al Fara’a General Contracting LLC, Dubai, UAE
Organization Details: Al Fara’a Group is a leading UAE based integrated multi‐ disciplinary Construction & Industrial group. Its operations in the UAE, Saudi Arabia, Qatar, Oman and Kuwait.
Duties and Responsibilities:
Administration
To administer starter / leaver processes including all documentation, induction processes and exit interviews.
To maintain and update electronic and hard copy personnel record systems containing all employment-related information including absence, holidays, starters and leavers & benefits
To support the implementation of HR systems or databases; to enter data and maintain these accordingly
To prepare, as required, management reports on employee-related data to assist with the management and development of staff.
In the absence of the HR Manager, to escalate issues of concern to the HR Consultant or appropriate senior manager.
To provide general administration support to the HR department as required including filing, telephone answering, scanning, photocopying and emails
Handling all the Secretarial/Admin Works
Coordinating with all the staff
Maintains the work structure by updating job requirements and job descriptions for all positions
Maintains organization staff by establishing a recruiting, testing, and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews.
Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records.
Handling all incoming and outgoing telephone calls.
Ensuring a unified team work with the Project Team Managers & Handling front desk work.
Compose routine project correspondence, transmittals, minutes, memos, etc.
Preparation and maintaining Electronic Filing System.
Recruitment, selection and induction
To provide administrative support to the recruitment process.
• Liaising with recruitment agencies.
• Managing candidate correspondence including invitations to interview.
• Acting as point of contact for any candidate queries during the recruitment and selection process.
• Preparation of shortlisting and selection documentation for managers including printing / copying of interview forms.
To produce and issue all offer letters and employee contracts
To undertake all required pre-employment checks, updating and discussing with line manager as appropriate
To ensure all new starter paperwork is completed and relevant information provided to Payroll and benefits providers for processing
To provide line manager with induction templates and new starter checklist to ensure a smooth onboarding process for the new employee.
Project work
To support the HR Consultant and HR Manager with the development and implementation of projects as required
Payroll
To provide information to and liaise with the outsourced payroll provider to ensure staff are paid correctly and on time.
Employee Relations
To respond to general queries from managers and employees, signposting them to the appropriate policies and procedures.
To provide administrative support to line managers in HR processes, including note taking at investigations or formal meetings.
General
To maintain own continuing professional development, keeping up to date with legal requirements and relevant HR developments.
To maintain appropriate confidentiality of information relating to the Company and its staff.
To adhere to Company Health, Safety and Environmental Policy at all times.
Any other duties as required.