Senior Procurement Officer
QD-SBG Construction
مجموع سنوات الخبرة :17 years, 10 أشهر
• Develop, lead, and execute purchasing strategies.
• Preparation of Request for Quote for Selected / Approved and qualified bidders.
• Co-ordinate with Suppliers for collection of Packages.
• Liaise with Technical Engineers to evaluate all technical offers.
• Perform a comparison activity (Commercial) in accordance with the received quotations. Submit a recommendation for suppliers’ nomination as guided by the Asst. Procurement Manager.
• Establishing terms, pricing, quality requirements, delivery, and contracts.
• Obtain Material Submittal & Subcontractor PQ approval from Consultant/ Client.
• Preparation of LPO & Supply Agreements.
• Issuing payment requests to accounts department (advance payments/ CDC/ LC) as per the purchase orders
• Ensured timely delivery of merchandise through consistent communication and follow-up with the vendor, distribution center, and merchant team.
• Track orders from placement through delivery.
• Track the production progress of the project long lead items.
• Coordinating with QC department & suppliers for obtain required approval from the consultant for the delivered materials.
• Coordinate with accounts department for the timely processing of invoice and release of payment to the supplier as per the agreed payment terms.
• Controlling the purchase and supply of all procured items & services.
Procurement Planning & Management
•Review budgets and developing procurement strategies for bulk material.
•Managing entire store & purchase operations with a view to achieve business objectives and ensure bottom line profitability.
•Responsible for Order Placement Timing, Supply / Demand Alignment, Material Replenishment and Supplier Performance.
•Continuously monitoring, evaluating, and improving supplier performance.
Procurement Process
•Preparing RFQ’s (request for quotation), RFP’s (request for proposal), and purchase orders on procurement software’s.
•Ensure the flow of procurement process in a smooth and professional manner through pre-qualified vendors/suppliers.
•Implement comparative statements for every purchase order to keep the procurement within budgetary limits.
•Final negotiation with vendors regarding discounts, payment terms and delivery period.
•Reviewing procedures continually implementing the practical polices preventing below-specification buying and ensuring the economical procurement.
•Ensure timely submission of invoices to accounts department for their exact booking in accounts.
•Prepare documents for payments along with complete supporting documentation (Approved Purchase Order, Vendor Invoices, and Goods Delivery Notes etc.)
Contract Administration
•Evaluate, select, and prequalify subcontractors, on the basis of their past experience and available assets.
•Conduct negotiations with contractors, in the light of budgetary provision, finalize comparative statement.
•Coordinate with Finance for updating and clearance of payments to contractors.
•Ensure that record of contractors, whose contracts are either terminated or who are blacklisted, is kept properly.
Vendor Development
•Developing long-term relationships with local & foreign suppliers and preparing rate contracts; managing supplier performance to ensure meeting of service, cost, delivery, and quality norms
•Sourcing / pre-qualifying potential supplier and maintain their Databank in retrievable manner.
•Evaluate supplier for pre-qualification purpose and to identify correct source for material procurement.
•Consistently evaluating vendor performance to ensure adherence to predefined specifications and supply of quality material / execution of job works. Search for new sources of supply for goods and services.
Inventory Control / Fixed Assets Management
•Ensuring optimum inventory and handling disposal of SCRAP to achieve cost savings without hampering the production process.
•Ensures in time entry on FAMS (Fixed Assets Management Systems) for newly purchased assets.
Payables
•Negotiate and manage maximum Credit Facility to the Company.
•Control and maintain the trade payables and advance to the supplier within a company permissible limit.
•Monitor on regular basis over all status of trade Payable expediting for timely payment of vendors.
Incoming Materials Inspection
•Implementing inspection for incoming material and Quality Control Check Sheet of various components.
•Working in close coordination with vendors by providing technical guidance and deployment of quality plan for delivering raw materials.
Other Responsibilities
•Maintain records both printed and electronic for audit purposes.
•Maintain Vendor List and addition of Vendor Codes of Supplier/Subcontractors in system to avoid duplication.
• Responsible for Order Placement on time, Supply / Demand Alignment, Material Replenishment and Supplier performance.
• Continuously monitoring, evaluating and improving supplier performance.
• Sourcing the most affordable materials for the company.
• Projecting stock levels.
• Controlling the purchasing budget.
• Monitoring delivery times to ensure they are on time.
• Ensuring the adequate supply of all required materials, components and equipment.
• Delivering cost savings for the company.
• Managing the procurement supplier relationships for the company.
• Regularly contacting suppliers to renegotiate prices.
• Resolving disputes and claims with vendors and suppliers.
• Keeping all supplier programs current and accurate.
• Delegating projects and tasks to junior staff.
• Promoting best practice across the company.
• Developing relationships with distributors.
• Working to create and promote a safe working environment.
• Involved in selling off excess, damaged and inventory and stock.
Major Project Handled:
• Strategic Food Security Facility (SFSF) - New Port Project - NPP0085
• Development of Internal Security Force - CPC 08b ‐ Design and Build of Contract Package CPC08b “ISF Training Village”
• Design & Construction of ISF Correctional Facilities and Female Forces.
• Construction of D Line TSE Pumping Station & Transmission Main - C762.
• Roads & Infrastructure in Semaisma - Package -4
• Package No. HIAEP-014- Remote Transfer Baggage Facility Building at Hamad International Airport.
Yapi Merkazi/ STFA/ Al Jaber Engineering)
Doha Metro Gold Line Underground Project.
Project Value: USD: 4.4 Billion.
Doha, Qatar
Roles and Responsibilities:
•Receive Local Purchase Requisitions (LPR) from project site, identify the possible vendors and invite tenders or issue Request for Quotation (RFQ)
•Prepare client required documents like Technical Bid Evaluation (TBE), Request for Information (RFI) memo and co-ordinate with engineering and construction departments for smooth execution of the bidding process.
•Prepare commercial evaluation of the offers and prepare bid summary.
•Participate in the techno-commercial evaluation meeting with Procurement Engineer, Project Manager Etc.
•Preparation of Purchase Orders.
•Expediting and follow up with vendor for obtaining timely delivery of material.
•Co-ordination with TPI (Third Party Inspection Agencies), Freight Forwarders, local transportation of the material to site etc.
•Expedite orders and shipments to meet end-user requirements; insure dispatched cargo in the manner to ensure on-time deliveries.
•Co-ordination with Warehouse and Site personnel for material delivery, on-site inspections etc.
•Develop long lasting business contacts with contractors, service providers, and material suppliers. Remain communicative with suppliers, assess segments end users’ needs and provided appropriate solutions.
Purchase Officer
Roles and Responsibilities:
•Administer contracts for major purchases.
•Supervise and direct purchasing functions, vendor selection, price and contract terms negotiation and purchase order completion.
•Expedited purchase order by identifying and resolving vendor or shipment.
•Ensured stock inventory levels and maintained purchasing documentation.
•Source products and materials at quality and cost standards consistent with company business objectives.
•Handle petty cash.
•Supervise and coordinate the unloading of inbound shipment.
•Manage the distribution.
•Accurate data entry store material in and out daily.
•Purchase office equipment and stationary items
Bachelor of Commerce (B-Com)