Executive Assistant to the Managing Director
Hewlett-Packard Jordan LLC "HP" Amman- Jordan
مجموع سنوات الخبرة :15 years, 9 أشهر
❖ Sept 2013 - Present Hewlett-Packard Jordan LLC "HP" Amman- Jordan
Executive Assistant to the Managing Director
1. Responsible for the MD's calendar and all meetings and appointments
2. Preparing and submitting weekly reports
3. Handling all travel arrangements and bookings according to the company's global standards
4. Responsible for all the expenses claims and money reimbursement for the MD
5. Handling all day to day work in the office
6. Involved in the social innovation activities for the company
❖ January 2011 - August 2013 Shell Business Development Middle East "JOSCo." Amman- Jordan
January 2011 - August 2013, Contracting and Procurement Officer
1. Bidding and contracting of well operation materials, equipments, and other services.
2. Negotiating on prices, payment terms and delivery term with the suppliers.
3. Cooperating with contractors/ Suppliers to deliver goods/service on time.
4. Following-up through all the contractual process and keep contract holders updated.
5. Implementing Shell CP standards and evaluating tenders based on evaluation model instructed in the tender board
meeting/note.
6. Attracts offers, evaluate, and recommend the best to superiors
7. Preparing and administering contracts complying with the applicable CP policies and procedures
8. Preventing budget overrun by getting the ACV (approved contract value) from budget holders or tender board, and maintaining an updated register of contract expenditure Vs. budget for all the contracts.
9. Analyzing the international market in order to find the supplier that combines reliable service and competitive
price to place orders.
10. Meeting with head of departments and key engineers to receive their technical specifications for equipment/material to be bought.
11. Working with engineers to get technical support to improve procurement efficiency.
12. Working with Finance Dept. for checking invoices and releasing due payment.
❖ December 2007 - December 2010 Shell Business Development Middle East "JOSCo." Amman- Jordan
December 2007 - December 2010, Office Manager for GM & Country Chair
1. Compiling Power Point presentations for management meetings
2. Indexing the company licenses, logging them into company record for annual follow up 3. Responsible for the GM calendar & appointments
4. Supervising the internal logistics movement.
5. Petty cash and local office purchasing
6. Focal point for the (Livelink) the company's international website for document storage
❖ December 2006 - November 2007 Xpress International Company, Amman- Jordan
December 2006 - November 2007, Office Manager to CEO
1. Participated in organizing, translating, and editing the company's Policies Manual, a work similar to the
Quality System Manual.
2. Handle entry visa applications and residency permit procedures for foreign visitor of the company
3. Arranging for VIP appointments and meetings
4. Book flight and hotel rooms for the CEO
5. Prepare reports and analyses regarding the telecommunication market.
6. Prepare a presentation for the management team about the targeted markets.
❖ December 2003 - December 2006 Coca-Cola Bottling Company of Jordan, Amman- Jordan
December 2003 - November 2006, Administrative Assistant
1. Assist the legal advisor in day to day work; follow up with legal consultation from various department in the company, arranging for meetings and preparing presentations
2. The preparation of The Investigation Committee's sessions, writing summon memos, attending the sessions as a secretary, calling the members of the I.C. for meetings and so on.
3. Translation (English/Arabic or vice verse) of contracts, manuals, press releases, minutes of meetings
any material needed by any department in the company.
4. Follow-ups, and preparing replies to callers and fellow employees regarding their requests, whatever the situation might be after consulting the Legal Advisor and/or the HR Manager, in addition to coordination and reporting to managers or parties involved.
5. Compile excel reports of cases, investigations.. etc
6. Indexing the company licenses, logging them into company record for annual follow up 7. Compiling Power Point presentations for management meetings
8. Work in close liaison with lawyers reporting to legal advisor.
9. Handling Customer & Consumer Complaints Program
❖ August 1998 - July 2003 Ecu Line ( Belgium Shipping Company), Amman- Jordan
August 1998 - July 2003, Executive Secretary & Customer Services
1. Handling all the regular secretarial work ( answering the phone, record keeping, tying etc..)
2. Responsible for the land shipping to Iraq.
3. Following up on the shipments arrival and preparing the needed B/L's
4. Contacting the customs in order to settle their payments
Preparing packing lists, commercial invoices, and all the documents needed for the shipment
Diploma in Executive Secretary, Y.W.C.A " Youth Women Christian Association" Advanced Level, Degree Very Good 1997-1998
