Deputy Chairman officer to Chairman
Lokma Group
مجموع سنوات الخبرة :25 years, 3 أشهر
Planning, organizing and coordinating administrative functions in the Group Head’s office on a day-to-day basis. Arranging management meetings, preparing management reports and presentations as required for the Group Head’s review.
- Follow up on the implementation of the board of directors directions and company activiites.
- Prepare board of directors agenda and necessary meeting documents ( financial reports, business briefs, presentations....)
- Review pre proposals for chairman remarks and editing
- Coordinate and track work flow and business plan implementation with CEO's and Head of Divisions.
- Preparing regular reports and presentations for the Group Head’s review
- Handle confidential documents ( Contract, Agreement, Pre Project preparations, Business proposals, and join ventures documents)
- Handle Company official Records and Registers.
- Travel arrangements for Chairman and CEOs
- Meeting room preparations and VIP guests greeting.
- Handling petty cash for the office (if applicable).
- Preparing and submitting summary reports to the chairman related to the Group Head’s functional areas, such as account proofing, expense analysis, department updates, stock register, any updates in the Country laws and Regulations related to the business.
- Assist and provide office support to CEOs and Company Group team..
Adminiser, plan and follow up on all company activities to assure the compliance with the board of directors directions and guarantee the efficiency of its implementation.
•In charge of the board of Directors administrations; Preparing Board Meetings Agenda, Attend meeting and take minutes note, Prepare the documents that shall be discussed in the Board meeting (Financial statement, business reports summaries).
- Legalize Board and General Assembles Resolutions.
• In charge of Tracking and reporting share status to Shareholders
. In charge of the Chairman activities; handle correspondences, calendar, meetings and traveling arrangements.
• Manage a team of 6 Department Admins. In charge of all their personnel ( Annual Evaluation, Leaves, Incentives and annual increases)
• Prepare company annual report
• Staff monthly evaluation, staff semiannual evaluation, appraisals, incentives, training programs and attendances/leaves sheet.
• Interpret Policies and regulations
• Implement actions according to administrative policies and procedures
• Suggest expenditures and recommendations for internal office development and imaging improvements.
• Adhere to procedures relating to the proper use and care of equipment and materials for which the role has responsibility.
• Manage, organize, and update relevant data using database applications.
• Implement standardized forms
• RFP preparation
• Track Marketing pursues.
• Company Brochure print out and update
• Apply British standard for filing system.
• Use British Standard Forms.
• Apply ISO 9002 Standards.
• Electronic filing system for ARCHIVING.
• Tracking systems for different types of documents.
• Coordinating work process between different departments.
• Coordinate work process between related companies.
• Prepare detailed Project Time Schedule.
• Follow the Work Progress according to the Time Schedule.
• Attend and Register internal weekly Progress Meetings.
• Attend and Register Coordination Progress Meetings.
• Prepare Weekly Status Report.
• Prepare Pending tasks Report.
• Submit Monthly invoices and interim payments.
• Submit Monthly report for the Project Status.