Sr . Document Controller Admin & HR and HR Officer
Drake & Scull International PJSC
Total years of experience :13 years, 0 Months
• Coordination and identification of workforce requirement of business, liaise with operation team and management.
• Short listing potential overseas recruitment agencies, coordinating and making all travel arrangements.
• Conducting interviews, negotiating salaries and promoting company brand.
• Responsible for arranging visa, medical, accommodation and travel of selected candidates.
• Responsible for providing office management services. This includes maintaining and supervising office staff and maintaining office records.
• Managing and controlling the contract development process and payments of each consulting agreement.
• Maintaining up-to-date filing systems (manual and electronic) to ensure provision of accurate information and effective storage and quick retrieval.
• Managing meeting schedules, preparing agendas, taking accurate minutes and maintaining action lists of matters requiring attention between meetings.
• Handling the daily activities of the senior team members. This includes handling phone calls, meetings, appointments, writing reports for senior management and delivering presentations
• Organizing travel arrangements, including overseas visits, and booking hotel accommodation.
• Responsible for preparing the confidential and sensitive Board meeting reports and all related documents.
Human Resources
• Maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
• Maintain the work structure by updating job requirements and job descriptions for all positions.
• Ensure legal compliance by monitoring and implementing applicable human resource requirements and regulations.
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
• Create and maintain personnel file for all staff.
• Maintain and update the Human Resource data base management.
• Arrange and assist the staff with visa issuance and cancellation.
• Managing and ensuring team compliances with company policy.
• Follow up and keep accurate records of attendance and sick leaves.
• Overseeing the recruitment of new staff, including training and induction.
• Carrying out staff appraisals, managing performance and disciplining staff.
Maintaining and updating a Master Documents register with ISO guidelines, like Incoming and Outgoing Letters, Memorandums, Faxes and Emails / Documents Transmittals / Drawing Submittals (Tender Drawings., Construction Drawings & Asbuilt) / Material Approvals / All kind of Transmittals / Site Instructions / Project Managers Instructions/ Request For Information’s/ Confirmation of Verbal Instruction and all Soft Copies related to the Projects.
Registering of internal and external documents / correspondences and distributing documents according to the documentation procedures of Client & Consultant.
Attending Client & Consultant meetings when necessary, also participate in internal meetings.
Maintaining minutes of meetings with utility services authority, Clients and Consultant.
Ensuring that Document, Drawing & Material Submittals are acknowledged and submitted to Client and Consultant on or before planned date.
Ensuring latest revisions and standards are up to date and available to the Project Team.
Coordinating with the Projects Managers and Engineers in their daily basis work.
Liaise with Project Assistant Document Controller on filling system and documentation issues (Photo copying and distribution when required).
Follow-up other duties as per requirement by the Project Manager/Director.
Reporting to the Project Management Team on a regular basis on the Status and Plans for liaise with Engineers on issues related to document revision & control.
Maintaining an organized system for locating documents adhere to security and confidentiality guidelines.
Ensuring orderly and handy access to the records and registers maintained.
Establish and maintain an effective filing, archiving and retrieving system for paper documents in accordance with the Company Quality Assurance Procedures.
Sale and Service Management.
Keeping update the staff for latest Promos, Packages, Value Added Services and tariffs etc.
Handling office correspondence independently
Arrange interviews, update schedule of interviews, prepared offer letter.
Handling and Updating database of employees.
New employee joining report, dealing with accounts
Prepare necessary documents related to accounts.
Assist to CRO.
Preparing Daily, Weekly, Monthly Reports.
Documents receiving and logging
Customer’s complaints dealing, and providing services to utmost customer satisfaction.
Creating and maintaining an efficient filing system.
Provide assistance to senior management staff.
Achievement:
Nominated as a best employee from Murree Franchise
Coordination and identification of workforce requirement of business, liaise with operation team and management.
Short listing potential overseas recruitment agencies, coordinating and making all travel arrangements.
Conducting interviews, negotiating salaries and promoting company brand.
Responsible for arranging visa, medical, accommodation and travel of selected candidates.
Responsible for providing office management services. This includes maintaining and supervising office staff and maintaining office records.
Managing and controlling the contract development process and payments of each consulting agreement.
Maintaining up-to-date filing systems (manual and electronic) to ensure provision of accurate information and effective storage and quick retrieval.
Managing meeting schedules, preparing agendas, taking accurate minutes and maintaining action lists of matters requiring attention between meetings.
Handling the daily activities of the senior team members. This includes handling phone calls, meetings, appointments, writing reports for senior management and delivering presentations
Organizing travel arrangements, including overseas visits, and booking hotel accommodation.
Responsible for preparing the confidential and sensitive Board meeting reports and all related documents.
Human Resources
Maintain and enhance the organization’s human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
Maintain the work structure by updating job requirements and job descriptions for all positions.
Ensure legal compliance by monitoring and implementing applicable human resource requirements and regulations.
Maintains management guidelines by preparing, updating, and recommending human resource policies and procedures.
Create and maintain personnel file for all staff.
Maintain and update the Human Resource data base management.
Arrange and assist the staff with visa issuance and cancellation.
Managing and ensuring team compliances with company policy.
Follow up and keep accurate records of attendance and sick leaves.
Overseeing the recruitment of new staff, including training and induction.
Carrying out staff appraisals, managing performance and disciplining staff.
Education