Office administrator
Sunbolah Construction Company LLC
Total des années d'expérience :7 years, 7 Mois
This organization was a construction and contracting company with projects in UAE and Bahrain and also leased/sold them once completed
I was responsible for:
• Communicating and corresponding with DEWA, Dubai Municipality, RTA, Banks for construction/property related documents issuing /renewals (NOC, Affection Plan, Site Plan, Title Deed, Security Deposits)
• Renew Trade License with Dubai Economic Department
• Prepare
o Sale/ Lease contracts and get it scanned and approved by Organization's Legal team.
o Bill of Quantities for various ongoing projects and present them to respective Project
o Tender invites as per the requests from respective Architectural teams
o Payment request and get them approved for release of funds from Finance department
• Assemble respective documents and submit them to Banks to finance projects
• Track and recover the respective documents of mortgaged properties on full and final settlement
• Collect rentals and arrange issuance of receipts
• Prepare payrolls of the site laborers and release wages through WPS agents/Bank
• Approval of Annual Leaves of the labors and arrange for the annual settlement and air tickets
• Renewal Emirates-id/visa/medical insurance/passport with Public relations Department
• Get the physical filing done and keep E-files updated
• Day to day administration, meeting arrangements and prepare minutes.
My Achievements:
E-filing system introduced by me as helped the organization to not miss renewal dates of many Legal documents and avoid hefty fines.
E-filing system help the project team to access documents from site and refer them while they on the move /travelling
The organization was fully on E-System in 6 months which helped track run-time of activities and plan movement of labors from project to project.
Keeping all the confidential records centralized and access to assigned managers on request and management approvals helped to keep track of who has been tackling those records in case of any leak of the project details.
They were dealers for HP printer parts, cartridge parts, OCP inks as well as they would recycle and refill HP cartridges and drums in addition to servicing the printers on annual maintenance contracts.
I was responsible for:
• Coordinate for any/all activities for Dealer sales(Local), Export sales(GCC) and Printer Service contracts renewals like (quoting price, updating stock availability, notifying schedules of maintenance)
• Schedule printer AMC services of corporate clients (Banks/Universities/Diary Farms)
• Raise Invoices and follow-up collections
• Draft quotes and pro-forma invoices
• Prepare documents for export shipments
• Source and purchase printers and parts (included getting quote and negotiation)
• Keep stocks up-to-date on "Sage" system
• Assign everyday deliveries to drivers, schedule courier shipments and pick-up of materials
• Record the targets and achievements of sales team for management review
My Achievement:
• I was the team player in smooth transition to a new business management software introduced for invoicing, stock and collections.
• My maintaining diary and calendar helped management to schedule services, timely collections and track import and export shipment.
• My promptness in replying to prospective client's inquiry got new accounts to the sales team.
They were Whole sellers, Retailers and Exporters of PCs, PC Parts and Computer Accessories
I was responsible for:
• Weekly updating GCC customers via emails of the new arrivals with technical specifications
• Raise invoices on FOXPRO (accounting system of the organization).
• Follow-up for collections from clients and keep record of collection on delivery
• Arrange documents and physical scan of materials for export
My Achievement:
• My Microsoft and internet skills helped to get responses from the long lost customers in GCC as they started placing orders referring about my email updates and quick responses for the queries.
• My English language communication skills got us new customers from Africa.
They were Whole sellers, Retailers and Exporters of PCs, PC Parts and Computer Accessories
I was responsible for:
• Weekly updating GCC customers via emails of the new arrivals with technical specifications
• Raise invoices on FOXPRO (accounting system of the organization).
• Follow-up for collections from clients and keep record of collection on delivery
• Arrange documents and physical scan of materials for export
My Achievement:
• My Microsoft and internet skills helped to get responses from the long lost customers in GCC as they started placing orders referring about my email updates and quick responses for the queries.
• My English language communication skills got us new customers from Africa