Executive Assistant to Managing Director
WME Engineering Consultants
مجموع سنوات الخبرة :11 years, 10 أشهر
*Calendar Management for Managing Director.
*Followed Up and Consolidated with Heads of Departments reporting to Managing Director for updated reports and presentations for review by Managing Director.
*Travel Arrangement for Managing Director.
*Attend Monthly Board Meetings and take Minutes of the Meeting.
*Managed personal bills and payments pertaining to private properties of Managing Director.
*Ensured and Managed all relevant Visas are valid and renewed for Managing Director.
*Office Management - Stationery, Seat Plan Management, T-Shirts and PPE Stock Management, Parking Space Management, Fire Life Safety Office Contract Management, Driver Team Management, Office Rental Car Management.
*Contract management and tender documentation and process support function.
*Writing Request For Approval (RFA), Change Requests (RFC), Request for Proposal (RFP), and Request for Payment (PR) content and circulate for approval in the system.
*Monitoring and updating Projects Budgets.
*Calendar Management for Regional Director and Regional General Manager.
*Attend Meetings and take Minutes. Conduct necessary follow - ups with relevant colleagues.
*Business Travel Arrangement for Regional Director and Regional General Manager.
*Ensured all outgoing correspondence is typed, proofread, and dispatched to the highest possible standard.
*Reviewed all incoming mail and prioritize it before forwarding to the General Manager.
*Calendar Management for General Manager.
*Act on routine standardized correspondence and inform the General Manager accordingly e.g. Requests for membership, accommodation, brochures.
*Co-ordinated and follow up with internal departments on behalf of the General Manager.
*Ensured all correspondence is filed in a methodical systematic basis.
*Attend meetings, record and distribute the minutes and follows up on action items.
*Organized travel and external business trips on behalf of the General Manager.
*Assist Human Resources Department Head for critical and highly confidential appointments and issues.
*Assist Engineering Department Head in highly confidential information and meetings with Owners and General Manager with regards to big - scale projects.
*Establishment of proper business correspondence, memoranda, reports and forms, including those of confidential nature.
*Maintaining a filing system for diverse data, memorandums and correspondence.
*Establishment of minutes of meetings and transcribe dictation from GM.
*Calendar Management for GM.
*Receives and screens office callers and visitors’ schedule and sets up appointments.
*Sees to proper handling, use and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and GM’s office.
*Performs duties common to all Department Heads and other duties as may be assigned.
*Assist Human Resources Head of Department to handle recruitment of critical Positions and highly confidential issues.
*Make on regular basis proposals to GM about new ideas, internal problems, etc.
*In absence of GM, establish in form of short notes daily reports about major happenings in the hotel for his information.
*Assisted in setting up a family run hotel business in New Delhi.
*Planned and executed renovation of multiple rooms.
*Successfully acquired corporate contract clients for long term contracts.
*Coordinating with Manufacturers, Customers and Worldwide Company bases to ensure
shipping documents follow USA and UAE Rules and Regulations.
*Customer Contract Management.
*Ensure that updates regarding USA Re-Export Laws are adhered to and adequate procedures are in place.
*Issued and processed shipping documents for all shipments being received in and sent from UAE.
*Follow up with Sales Team to ensure all potential and existing Customers and Suppliers
have their backgrounds checked.
*Monitored Company PRO for Trade License renewal procedures, employees’ visas and employee housing contracts.
*Conducted quarterly Internal Audits in various departments.
*Organized and coordinated Company Corporate events in Abu Dhabi.
*Maintained and updated customer contacts list.
*Issued and processed shipping documents for all shipments being received in and sent from UAE.
*Coordinated with customers regarding any changes or updates in on-going rental and sale contracts.
*Generated monthly invoices for rental and sale contract through company’s operational software and maintained Weekly Debtors Report submitted to Group Financial Controller.
*Assisted in case processing by way of receiving fresh applications, verifying documentation, identifying errors & rectification of errors.
*Updating data on system and maintaining applicants’ records and preparing reports.
*Liaison with senior management and clerical staff & applicant.
Business Administration with Majors in Marketing.
CBSE Indian Board