HR SPECIALIST
GRAND COMMUNITY
مجموع سنوات الخبرة :9 years, 11 أشهر
• Support the development and implementation of HR initiatives and systems
• Provide counseling on policies and procedures
• Be actively involved in recruitment by preparing job descriptions, posting ads and managing the hiring process
• Create and implement effective onboarding plans
• Develop training and development programs
• Assist in performance management processes
• Support the management of disciplinary and grievance issues
• Maintain employee records (attendance, EEO data etc.) according to policy and legal requirements
• Review employment and working conditions to ensure legal compliance
• Prepare the payroll on monthly basis and ensure that all payroll records are accurately maintained
▪ Provide office support in the screening, interviewing, and testing of applicants
▪ Notify existing staff of available internal positions or opportunities
▪ Maintain personnel records using information technology equipment
▪ Assist HR managers to obtain temporal staff from contract agencies
▪ Carry out payment processing by calculating employee salary, distributing checks, and maintaining payroll records
▪ Prepare paperwork for human resources policies and procedures
▪ Process employees' requests and provide relevant information
▪ Manage the department's telephone center and address queries accordingly
▪ Prepare reports and presentations for internal communications
▪ Provide information on company operations to orient new employees
▪ Assist in payroll preparation by providing relevant data like absences, bonuses, and leaves
▪ Update human resources databases by inputting information on new hires, separations, vacations, and sick leaves
▪ Prepare passes, identification cards and badges for employees according to their ranks
▪ Monitor unemployment claims by reviewing claims, substantiating documentation, and requesting legal counsel review
▪ Document human resources actions by forms, logs, and records
▪ Update job knowledge by participating in educational opportunities and reading professional publications
• Oversee the daily operations of the document control process -archiving
• Review and update as re-approve documents
• Ensure that changes and the current revision status of documents are identified
• Maintain the quality record (audit) for the document control system
• Follow approved procedures for creating reviewing, controlling and accessing controlled documents
• Ensure that relevant versions of applicable documents are available at points of use
• Provide input to man-hour forecast and planning tools based on current and future project
• provide technical guidance and instruction to staff in relationship to document control policies including group management system procedures
• Review, recommend, and revise organizational business policies to achieve compliance with record information management policies goals, and objectives
• Make recommendations to improve document control procedures in reference to the management of
documentation to establish to establish and continue utilizing effective facility layout to improve information processing and delivery
• Managerial tasks
• Conduct home visits6 to households of potential beneficiaries for assessment, verification or household
• Follow-up.
• Respond to the beneficiaries inquiries, record them, and follow up with the cases and their questions.
• Conduct follow-up visits with beneficiaries to monitor their situation, post distribution/action feedback.
• Understand the usage of the cash support and to make referrals to other agencies where required
• Lead the process of community mobilization for engagement in assessments.
• Assist in the developing the required assessment tools ensuring the availability of all required resources
• As well as the coordination with other filed representatives.
• Ensure that beneficiaries are registered successfully for cash assistance, mainly with iris scan banking and also, through ATM card distribution
• In consultation, refer possible protection cases to LWF protection focal point from home visit
• Contribute to overall monitoring and evaluation efforts in accordance with the plan, including monitoring data collection, Data entry, analysis, focus group discussion report writing.
• Participate in strengthening existing M&E system for the ASSIST project.
• Support in preparing bi-weekly, monthly, quarterly, semi annual and annual programmatic performance reports
• Preparing and sorting received documents and identifying forms that need to be entered.
• Ensuring accuracy of entered data and comparing it with the existing filing system to make sure all records are consistent and aligned.
• Support in the review and checking of data generated being in line with the M&E reporting requirements. Support the analysis of data in line with the M&E framework.
• Provide guidance and support in development and implementation of monitoring tools, which will include, but not be limited to, data collection, analysis and reporting on program indicators
• Other Monitoring and Evaluation functions as needed.