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Rawan Ali, Executive Secretary

Rawan Ali

Executive Secretary·Renew cosmetics Clinics

Saudi Arabia

Bachelor's degree, Administrative since

Work experience

Total years of experience: 19 years, 4 months

Executive Secretary

November 2018 - Present

Renew cosmetics Clinics

Jeddah, Saudi Arabia

November 2018 - Present

• Open, date, sort and screen incoming emails.
• E-mail enquiries and Word processing.
• Type letters and reports Arabic and English.
• Creating and maintaining filing systems.
• Scheduling and attending meetings, creating agendas and taking minutes of meeting.
• Dealing with telephone.
• Dealing with customer, companies.
• Follow up with order giving to the team tasks by using tasks order schedule.
• Keeping diaries and arranging appointments.
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Arranging travel and accommodation.
• Organizing and storing paperwork, evidence, documents and computer-based information.
• Arranging and coordinate events.
• Ensure office equipment is in working order.
• Submit work orders as needed.
• Receive visitors and assist necessary.
• Writing article on website.
• Taking Videos and picture for the model before and after the procedure.
• Editing the Videos with before and after.
• Uploading Videos on Youtube channel, Website, Twitter and Facebook.
• Creating campaign on google ads and follow up with the key words.

Company industry:
Medical Clinic
Job role:
Medical, Healthcare, and Nursing

Secretary

October 2014 - Present

Thamer international School

Jeddah, Saudi Arabia

October 2014 - Present

• Open, date, sort and screen incoming emails.
• Word processing.
• Audio and copy typing.
• Type letter and report.
• E-mail enquiries.
• Creating and maintaining filing systems.
• Scheduling and attending meetings, creating agendas and taking minutes of meeting.
• Dealing with telephone.
• Track Weekly exams, Make-up exams and quizzes to be submitted before the exams date.
• Dealing with parents, customer and follow up with their complaints to be solved.
• Follow up with order giving to the team tasks by using tasks order schedule.
• Follow up and sending a reminder for the employees who do not committed by the deadline giving to submit the tasks.
• Keeping diaries and arranging appointments.
• Sorting and distributing incoming post and organizing and sending outgoing post.
• Arranging travel and accommodation for staff or customers and other external contacts.
• Organizing and storing paperwork, evidence, documents and computer-based information.
• Arranging and coordinate events.
• Ensure office equipment is in working order.
• Submit work orders as needed.
• Receive visitors and assist necessary.

Company industry:
Primary, Prep, & Secondary School
Job role:
Administration

Files Department/Lower Primary School

August 2011 - October 2014

Confidential/School

Jeddah, Saudi Arabia

August 2011 - October 2014

- New student Documentaion process. - Data Entry (Oracle Software). - Following up and arranging student files/800 Students. - Extracting Definition letters upon parents requests well as when demanded by other school.

Company industry:
Administration Support Services
Job role:
Administration

Bookshop/ Lower Primary School

December 2008 - July 2011

Confidential/School

Jeddah, Saudi Arabia

December 2008 - July 2011

- Preparing books & uniform orders as per demanded due to the student's registered.
- Managing the process of distribution among classes/ 35 sectins.
- Inventory (books & uniform) follow up.
- Handling cash flow.

Company industry:
Administration Support Services
Job role:
Administration

Marketin Representative

February 2007 - December 2008

Lenzo Arabia

Jeddah, Saudi Arabia

February 2007 - December 2008

- Promotional Campaigns when new products in the market Ex: Signal2, Sunsilk, Clear, etc.....While directing and arranging a team visit to malls. supermarkets, universities, schools, etc...... - Events and advertising competitions controlling.

Company industry:
Marketing
Job role:
Marketing and PR

Education

King Abdulaziz University

May 2016

May 2016

Bachelor's degree, Administrative since

Saudi Arabia

GPA (point): 3.24 out of 5

GPA (point): 3.24 out of 5

Skills

Microsoft Office
Expert
Microsoft Office
Expert
Marketing Strategy
Expert
Marketing Strategy
Expert
General Administration
Expert
General Administration
Expert
Computer Service
Expert
Computer Service
Expert
Sales Representatives
Expert
Sales Representatives
Expert
Microsoft Office 2007
Expert
Microsoft Office 2007
Expert
Computer
Expert
Computer
Expert
PhotoshopCs5
Beginner
PhotoshopCs5
Beginner
Decision Maker
Expert
Decision Maker
Expert
Communication Skills
Expert
Communication Skills
Expert
Team worker
Expert
Team worker
Expert
Microsoft Office
Expert
Microsoft Office
Expert
Marketing Strategy
Expert
Marketing Strategy
Expert
General Administration
Expert
General Administration
Expert
Computer Service
Expert
Computer Service
Expert
Sales Representatives
Expert
Sales Representatives
Expert

Languages

English
Expert
Arabic
Expert

Training and Certifications

Certifications
English Language Intensive Course
Sep 2006 - Jan 2007
Certificate of attendance UKuni-Penta Global Accreditation Conference at Thamer International School
Apr 2015 - Apr 2015
Certificate of appreciation from Thamer International School
Jan 2011 - Jan 2012

Training
Self Managment
ELAF
Nov 2015
Financial awareness
ELAF
Nov 2015
Heartsaver Course
The International Medical Center
Jul 2010

Hobbies

  • Searching, creating, using internet, reading books and article