Executive Assistant To Executive Director - MENA Region
Netherlands Foreign Investment Agency
مجموع سنوات الخبرة :10 years, 4 أشهر
The Netherlands Foreign Investment Agency is part of the Dutch Ministry of Economic Affairs and was established for the specific purpose of helping and advising companies potentially interested in establishing, expanding or re structuring their activities into The Netherlands.
• Provide secretarial and administrative support to the executive director.
• Assist with organization of events in which NFIA participates
• Handling the marketing and PR activities (linked In campaign, etc.. )
• Responsible for the financial administration
• Making arrangements for incoming and outgoing visits
• Keeping track of investment projects in the NFIA project administration
• Assist with the management of investment projects
Screened applicants and conducted preliminary interviews for new hires
• Drafted employment contracts and severance agreements
• Coordinated board meetings, agendas, and minutes
• Organized the CEO’s schedule and facilitate travel and meeting arrangements
• Served as the primary means of communication between the CEO and the company
• Renewed tenancy contracts of investment properties
• Managed company social media accounts
Complete a broad variety of administrative tasks for the President & CEO including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plan, coordinate and ensure the CEO's schedule is followed and respected.
• Scheduling, organizing, coordinating and reminding of all internal and external meetings, and teleconferences, in addition to ensuring all appropriate paperwork is available for the CEO meetings.
• Communicate directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Research, prioritize, and follow up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Providing a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completed critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritize conflicting needs; handling matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Provide routine assistance to the Executive which includes, but is not limited to: daily time entry, opening new engagements in the database, drafting engagement letters and other executive correspondence, electronic filing, creating and updating Contacts in the database, and other logistical support needs.
• Build and maintain high-level contacts with current and prospective customer and other business and project partners.
• Conduct research; draft recommendations and conclusions; provide possible solutions; design documents and presentations for all new possible business developments.
• Research, outline, draft, and/or edit pitch decks for client meetings, corporate communications, articles, speeches, and panel discussions.
• Attend industry functions, such as association events and conferences, and provide feedback and information on market and creative trends.
• Answer, screen and route incoming phone calls, responding independently and providing as much Client service as possible when requested.
• Maintain calendar for the Executive using electronic calendaring system.
• Regularly organize meetings, appointments, conferences, and calls with both internal and
external business partners.
• Coordinate complex meetings, assist in the design and preparation of presentations and other meeting materials.
• Monitor Executive emails to flag action items as requested.
• Arrange travel, prepare itineraries to handle business travel, including air and ground
transportation, hotel reservations, out of town dining, and car rentals.
Ensure contract performance, safety compliance, and quality control for our projects in Afghanistan.
• Effectively communicate relevant project information to workers on site.
• Reviewed & provided input to scopes of work & specifications for procurement support. Successfully ensured delivery of all K-Span buildings for Afghan National Army meet contract criteria; which include housing, offices, and dining facilities.
• Serve as liaison with employees on site and department managers to help ensure a manageable flow of work and communications.
• Maintain communication with select outside parties on behalf of Supervisor, including suppliers, shareholders, business contacts, etc. wherever and whenever required.
• Prepare, edit and distribute itineraries, letters, memos and meeting minutes and keep track of events and meetings making sure that things are not overlooked.
• Monitor Executive emails to flag action items as requested.
• Arrange travel, prepare itineraries to handle business travel, including air and ground
transportation, hotel reservations, out of town dining, and car rentals.
• Communicate with vendors and reply to inquiries.